Essence Festival 2026 Registration Form

  • Dena Harris Travel 

    ESSENCE FESTIVAL 2026

    PACKAGE INFO & REGISTRATION

    Friday, July 3 -6,  2026

     New Orleans, LA

  • DISCLAIMER

      Dena Harris Travel is an independent travel agency and is not affiliated with, endorsed by, or sponsored by the Essence Festival of Culture, Essence Magazine, the Essence Music Festival, or any of their partners, sponsors, celebrities, or performers.

    We provide a professional, confidential, and stress-free booking experience designed to help you fully enjoy your time in New Orleans.  Our curated hotel selections are in prime locations, including the French Quarter and near the convention center, allowing you to maximize every moment of this action-packed weekend while we handle the details.

  • IMPORTANT BOOKING REQUIREMENTS

     

    THE REGISTRATION FORM MUST BE COMPLETED PRIOR TO SUBMITTING YOUR FIRST DEPOSIT. 

     

    ONLY ONE FORM IS REQUIRED PER ROOM; HOWEVER, ALL ROOMMATES ARE RESPONSIBILE FOR REVIEWING  THE INFORMATION TO ENSURE FULL UNDERSTANDING OF ALL TERMS AND CONDITIONS PRIOR TO BOOKING .

     

    ROOMMATES MAY SUBMIT INDIVIDUAL FORMS IF PREFERRED.

     

    ALL PAYMENTS ARE NON- REFUNDABLE AND NON TRANSFERABLE.

     

    TRAVEL INSURANCE IS STRONGLY RECOMMENDED.

  • IMPORTANT INFORMATION- PLEASE READ CAREFULLY

     

    Please review all information thoroughly before submitting your deposit. We understand this is a detailed booking form, so please take your time. 

     

    If you need additional time, you may request a 24-hour courtesy hold on your room by texting (904) 716-2321. This allows you time to complete your form and coordinate with roommates.

     

    All guests sharing a room are responsible for reviewing all booking details prior to payment to ensure a full understanding of the terms and conditions.  

     

    Our goal is to ensure clarity and confidence before you book.  IF you have any questions please ask before submitting your deposit. 

     

    Once completed, your reservation process will be smooth and seamless.

     

    Travel insurance is reccommended. 

  • PACKAGE INCLUSIONS

  • DETAILED PACKAGE DESCRIPTION/

     

     

    THE ULTIMATE COOKOUT

    *Friday, Night Turn Up (4pm -9pm)

    Join Us for The Ultimate Cookout!

    Get ready for an unforgettable evening where sophistication meets classic BBQ vibes.  The Cookout is a private, limited-capacity experience intentionally capped at 125 guests for a more intimate vibe. This exclusive event combines a comfortable cozy setting with all of your favorite barbecue delights- succulent ribs, juicy chicken, a mouth watering low country boil, and more! And of course we dare not forget dessert and your favorite fixings. 

     

    Indulge in an open premium bar while our DJ keeps the vibe lively and fun for grown folks looking to turn up. 

     

    The food will be plentiful! The drinks will be flowing! And the southern hospitability and vibe will be unforgetable!  You do not want to miss this experience!  Wind down, Mix & Mingle, Eat, Drink, laugh, have fun, and Turn Up!

     

    VIP on the River All Inclusive Party Cruise

    *VIP on the River (Mid-Day Party Cruise on the Steamboat Natchez-All Inclusive VIP Party Boat- Unlimited Top Shelf - New Orleans style creole buffet. This is an event where everyone is a VIP!  

     

    ADDITIONAL INCLUSIONS

    All packages include the following..

    * All hotel taxes 

    *Essence Turn Up- T shirt

    *3 day Jazzy Pass- Unlimited Street Car and City Bus Transportation

    *Priceless Info and Free Party Tips

    *Safe, Confidential -Worry Free Booking Experience

    *Travel Agent host onsite to ensure flawless check-in

    *JAMNOLA EXHIBIT-  Exclusive Dena Harris Travel 50% off discount code will     be provided.  You must purchase your tickets at www.jamnola.com

     Use Promo code: 

     

    PACKAGES DO NOT INCLUDE THE FOLLOWING..

    *Transportation to concerts or events

    *Transportation to New Orleans

    *Meals

    *Parties or events other than what's listed

    *Parking fees

    *Personal spending

    *Travel Insurance

     

  • HOTEL OPTIONS

  • BOURBON ORLEANS HOTEL- FRENCH QUARTER

    717 ORLEANS ST

    New Orleans, LA  70116

    (504) 571-4605

     

    CAMBRIA HOTEL NEW ORLEANS- CONVENTION CENTER- 

    632 Tchoupitoulas St

    New Orleans, LA  70130

    (504) 524-7770

     

     

    ROYAL SONESTA NEW ORLEANS- FRENCH QUARTER

    300 BOURBON ST

    NEW ORLEANS, LA 70130

    (504) 586-0300

     

    HAMPTON INN & SUITES FRENCH QUARTER by HILTON

    226 CORONDELET STREET

    NEW ORLEANS, LA  70130

    (504) 529-9990

     

    EMBASSY SUITES by HILTON NEW ORLEANS

    315 JULIA STREET

    NEW ORLEANS, LA  70130

    (504) 525-1993

     

     

     

  • Choose Your 3-Night Experience

    Choose the package that fits your vibe- whether you're keeping it simple or going all in.
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  • Choose Your 4-NIght Experience

    See comparison chart below
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  • PACKAGE PRICES

    Select your package and room type below. Pricing is based on the number of people sharing the room.

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    Cambria Hotel New Orleans Downtown Warehouse District

    PRICES COMING SOON

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

  • Transportation from Jacksonville, Florida to New Orleans:  $400 per person (solo seat upgrade)-   $275 per person (2 seats together)

     

    Roundtrip Motorcoach Transportation from Jacksonville, Florida to New Orleans.  Transportation is available for 4 day packages. The bus is equipped with electrical plugs, tvs, dvd, and audio center. ALL riders will enjoy a solo seat allowing more legroom and comfort.  The bus will depart Jacksonville, Florida (Dunn Ave area) -Wednesday night July 1 @ 9pm.  Official bus initerary will be available 2 weeks prior to departure.

     

     

  • PAYMENT SCHEDULE -  PER PERSON

    *The first deposit must be paid together by the group leader for all roommates.  Payments after the initial deposit can be made individually.  You will be provided access to your secure payment portal to view invoices or make payments.

     

    Initial Deposit :$150 Due at time of booking (Time-sensitive)

    2nd Payment:  $250- Due October 25, 2025

    3rd Payment:  $250-  Due January 24, 2026

    4th Payment:  $250 - Due March 21, 2026

    Final Balance Deadline:  May 9, 2026

  • PLEASE COMPLETE THE FOLLOWING INFO TO BOOK YOUR ESSENCE 2026 PACKAGE: TEXT (904) 716-2321 IF YOU HAVE ANY QUESTIONS!

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  • PLEASE PROVIDE INFO ABOUT EACH PERSON YOU WILL BE SHARING A ROOM.   WE MUST HAVE AN EMAIL AND CELL NUMBER FOR ALL GUESTS.

  • What hotel are you booking?
  • Which package are you booking? Check All that apply. (Choose 3 night package if riding the bus)

  • What is your room preference?

  • What day do you want to check in? Choose the 4 day option if booking the transportation package.

  • Are you interested in the price to extend your stay?

  • Are you interested in information regarding the following package upgrades? Additional Cost required. Check all that apply.

  • Do you understand that all payments are 100% non refundable and non transferrable regardless of situation or circumstance?
  • Do you understand that you can upgrade but not downgrade your package?

  • Roommate Responsibility

  • Do you understand that if your roommate cancels or does not pay, your rate may increase? Roommate invoices may be shared upon request so all guests can stay informed.

  • Hotel Rewards

  • Do you understand that by booking this package you will not be eligible to earn or use hotel rewards?
  • Please research the hotel options and check reviews prior to booking. Requests to switch hotels after deposit has been accepted will not be honored. Do you understand you will not be able to change your hotel option after booking even if new hotel options opens up at a later date?

  • Hotel Incidental Charges

  • Do you understand that like any other hotel stay, one guest in the room will be required to present a credit card for incidental charges ($50- $75 daily hold) upon check-in?

  • Late Fees

  • As a courtesy, reminders may be sent prior to payment due dates.  However, you are responsible for making payments on time.

    • A $50 late fee will be auotmatically added if your balance is not paid in full by the final payment deadline

     

    • Final payment deadline is May 9, 2026

     

    • A maximum 3-week extension may be granted if all previous payments are current

     

     

     

  • Do you understand the late fee?

  • What's Not Included

  • Do you understand that flights or airport transfers are not included in the package?
  • The hotel charges about $50 + tax daily for valet parking. Please contact hotel directly for more info. Do you understand hotel parking fees are not including in package?
  • Do you understand transportation to concerts is not included?

  • Early Check-In

  • 💜 Early Check-In
    Hotel check-in begins at 4:00 PM.

    While we will request early check-in for the group, it is not guaranteed and is based on hotel availability.

    If you arrive early, please be prepared to wait until your room is ready. The hotel will provide luggage storage if needed.

    You may upgrade to Guaranteed Early Check-In for an additional cost, which ensures your room is ready upon arrival.

  • Do you understand the hotel check-in policy?

  • Name Changes

  • Do you understand the last day to submit a name change is June 24, 2026? There is no fee to do a name change, However, All guests in the room must agree to the change.

  • Concert Ticket Policy

  • Concert Ticket Assignment

    Do you understand that:

    • Concert tickets will typically be in the Plaza section (100 level-first level above the floor), based on availability

    • Specific seat assignments are determined by the event host
      Accounts must be in good standing (paid on time) to receive the best available seating

    • Late payments may result in less desirable seating
      If you prefer to select your own seats, this package may not be the best option for you.

     

    • Failure to remain current on payments may result in cancellation of your package, and all previous payments may be forfeited.
  • Do you understand these terms?

  • Hotel Confirmation Number

  • Do you understand that your official hotel confirmation number will be provided approximately 2 weeks prior to check-in and packages will be sent at least 1 week prior to check-in?

  • Reservation Accuracy

  • Once your hotel confirmation number is received, it's your responsibility to contact the hotel directly to verify the accuracy of your check-in and check- out dates. Do you understand your responsibility?

  • Guests Responsibilities

  • 💜 Guest Responsibilities
    It is your responsibility to:

    • Review hotel information and details before booking
    • Follow the payment schedule

    • Review your invoice for accuracy

    • Contact Dena immediately if you notice any discrepancies

    • Read all emails and updates carefully

    • Ensure all roommates understand the terms and stay current on payments
  • Do you understand your responsibility?

  • Package Terms

  • Package Terms

    • Packages are sold as a complete experience, not individual components

     


    • In the event of cancellation, all payments are non-refundable and non-transferable

     


    • All package inclusions are forfeited if the reservation is canceled
  • Do you understand these terms?

  • Pricing Adjustments

  • Pricing Adjustments

    Do you understand that Deluxe and Premium package pricing may change based on vendor and ticket pricing?

     

    In the event of an increase, you will have the option to:

    • Pay the difference

    • Downgrade your package

  • Event Disclaimer

  • Event Disclaimer

    Dena Harris Travel partners with reputable event promoters to provide a quality experience.

     

    We reserve the right to substitute event components if necessary.

     

    Dena Harris Travel is not responsible for the actions, delays, or performance of third-party vendors.

  • Do you understand and agree?
  • Do you understand these terms?

  • Travel Insurance

  • 💜 Travel Insurance


    All payments are 100% non-refundable, regardless of circumstance.

     

    Travel insurance is strongly recommended to protect your investment in case of unexpected events.

     

    To receive the most comprehensive coverage (including additional protection options), travel insurance should be purchased within 14 days of your initial deposit.

  • Would you like a free personalized travel insurance quote?

  • Agreement to Terms

  • Do you confirm that you have read, understand, and agree to the Agency Terms & Conditions and Disclaimer prior to submitting your deposit? (Full terms are available on the website.)

  • Liability Waiver

  • Dena Harris Travel is not responsible for the actions, delays, or performance of third-party vendors.

  • Do you understand that ALL TRAVELERS may be required to sign a Release of Liability Waiver prior to travel? This waiver may be required by vendors and/or the travel agency to participate in certain activities or services.

  • Special Needs

  • Gratuity

  • Gratuity is not included in this package. While tipping is at your discretion, it is customary and appreciated for services provided.

    Suggested minimum gratuities:
    • Bus Driver – $25 (standard gratuity expected for service)


    • Bus Hostess – $5 per person
    • Hotel Luggage Handler – $3 per bag
    • Hotel Housekeeping – $2 per day

  • Do you understand that gratuity is expected?
  • How did you hear about this event?

  • THIS SECTION IS FOR FIRST DEPOSIT ONLY.  

  • By signing below, you acknowledge that you have read, understood, and agreed to all terms outlined in this booking form.

     

  • IMPORTANT

    Please text Dena Harris Travel at (904) 716-2321 after submitting your booking form to confirm it was received.

     

    For all future payments, please text immediately after submitting to ensure your payment is applied correctly.

     

    There are no additional fees to submit payments. A credit card authorization form will be required for all credit card transactions.

  • Important Info About Initial Deposit

  • IMPORTANT INFO ABOUT INITIAL DEPOSIT

    The initial deposit must be paid together for all roommates or on the same day.
    Do not submit your deposit if your roommates are not ready to pay at the same time.

     

    If an additional person is added after booking and invoicing, a $50 administrative fee will apply. This fee is only charged to the newly added guest.

  • Choose your payment method:

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