QCA Galleries Risk Assessment

QCA Galleries Risk Assessment
NOTE: It is a requirement that all people who hire any of the QCA Galleries fill out a Risk Assessment form specific to the activities and circumstances surrounding the display and installation of artwork for exhibition.

All questions marked with a red asterisk require an answer or response.

If you have not yet booked and received confirmation of booking for any of the QCA Galleries, you will also need to fill in an exhibition proposal form.
Personal details
Full Name*

First NameLast Name
Are you an:*

IndividualCompany
Company name (if applicable)
If you are a company, please provide your ABN
Student/Staff Number
E-mail*
Phone Number

Area CodePhone Number
Mobile Number*
Are you a:*

Griffith University studentGriffith University staffExternal exhibitor/Other
Which gallery are you intending to exhibit in?*

Project GalleryWebb Centre GalleryPOP GalleryWhitebox Gallery Gold Coast
Please refer to the:

- QCA Galleries hire fees

- QCA Galleries Applications and Documents
If you are a QCA student, are you an:

Undergraduate studentPostgraduate student
Name of academic supervisor (if applicable)
Associated course name and course code (if applicable)
Exhibition details
Title of exhibition*
Is this a solo or a group exhibition?*

Solo exhibitionGroup exhibition
If this is a group exhibition, please list the names of the other participants:
Proposed exhibition install date:*

DayMonthYear
Proposed exhibition demount date:*

DayMonthYear
Does your exhibition contain any of the following types of artwork? (Tick any/all applicable)*

2D art3D artPerformance artElectronic artOther
Describe your exhibition either in the box below, or in an attached document.

Include all components and potential hazards, including:
- What you will be exhibiting exactly?
- How will it be exhibited?
- How many of each item?
- Size of each item?
- Weight of each item?
- Security and safety of the artwork (could it fall?)
- Hanging materials?
- Scope of the exhibition?
The clearer you are and the more detail you provide, the more likely your risk assessment will be approved. You may type details in the text box OR upload exhibition details in a seperate document.
Exhibition details. If you prefer to upload in a seperate document, type 'ATTACHED' in the text box and use the upload tool below.:*
Upload exhibition details in a seperate document:

Upload a File

Cancelof
Health & Safety courses
You are required to complete your Health and Safety online inductions as part of the Risk Assessment process.

Students need to complete:

- Basic workplace health and safety

- Annual fire safety instruction

- Manual handling
I agree that I have completed the following Health and Safety inductions:

Basic workplace health and safetyAnnual fire safety instructionManual handling
External exhibitors must undergo a Health & Safety induction with the Galleries Coordinator.
Volunteers
If you intend to use external volunteers to assist with your exhibition, it is essential that they fill out a volunteer registration/indemnity form. An external volunteer is anyone who is not a Griffith University staff or student.
Will you be using volunteers?*

YesNo
If you do intend to use volunteers, are they:

Griffith University staff/studentExternal volunteer
Volunteer registration:*

I agree that if I do enlist volunteers, they will complete and sign the volunteer registration form.
Opening night / Liquor
Do you intend to have an exhibition opening?*

YesNo
If yes, what is your proposed exhibition opening date:

DayMonthYear
Will you be catering for an opening, or other event?

YesNo
Do you intend to serve alcohol at the exhibition opening?

YesNo
Please note that all food served at opening events needs to come from a licensed provider.
Please confirm:*

I confirm that any food supplied is to be provided by a licensed food handling operator.
If you intend to serve alcohol at your exhibition opening, please refer to the:

- Liquor Form and,

- QCA Galleries Application and Documents page.

In the box below, identify any potential hazards associated with serving food and/or alcohol at an event. Include all components and potential hazards, including:
- Spillage of any items
- Appropriate cleaning materials
- Injury or illness due to food or drink
- Type of food or drink
The clearer you are and the more detail you provide, the more likely your risk assessment will be approved.

Note: A hazard is anything with the potential to cause harm/damage e.g. use/storage of food items/biological material/perishables etc associated with the exhibition.
Identify any potential hazards associated with serving food and alcohol:
In the event of drink spillage, broken glass and other dropped foodstuff, I agree to:

Ensure contents are identified.Ensure that any spillage is cleaned up (mop and cleaning utensils will be on site).Use caution with glass and keep brush pan and broom on site.Keep gloves on site.Keep walkways clear and to alert everyone that there has been a spillage by visual signage and verbal means.
Activities
1. Installation of artwork
Name of person responsible for this activity*
List any specific hazards associated with your particular exhibition relating to installation of artwork:*
Note: A hazard is something with the potential to cause harm/damage e.g. use of ladders for installation of works/lighting/wires/walls/supports etc; manual handling/lifting/moving of equipment & artworks; use of all types of electrical equipment, cords, wires, water, chemicals etc associated with installations & artworks, use/storage of food items/biological material/perishables etc associated with the exhibition.
To minimise trip hazards in walkways and mess, spills & equipment damage in the studio from food or fluid or flame or art making materials, please agree to comply with the following:
Exhibitor to agree:*

I will ensure that participants are instructed to keep walkways clear.I will ensure that lights are not turned off if participants are walking around the room.I will ensure that no food or fluid or flame is to be brought into the exhibition space.I will ensure that participants clean up their work area at the end of each work session.I will ensure that no fire exits will be obstructed or emergency lighting covered over.
2. Lighting for artwork
PLEASE NOTE: Lighting of artwork is NOT to be done by students. Every QCA Galleries booking includes 1 hour of technical assistance.
If you would like to book your 1 hour of technical assistance, please nominate your preferred date/time.

DayMonthYearHourMinutesAM/PM Option
Please provide a description of the lighting requirements as well as associated risks (i.e: exposed wiring, lights near water etc)
3. Use of laser level
I agree that:*

If I intend to use a laser level, I will instruct all participants not to look at the laser directly.
4. Equipment
If you need to book equipment for use in your exhibition, please refer to the:

- Equipment hire information and forms and,

- QCA Galleries Applications and Documents.
Name of person responsible for this activity
I agree to:*

Ensure that all equipment handed out is returned.Identify who is authorised to use the equipment.Identify the management system in place for preventing unauthorised use.Specify any personal protective equipment that users must wear.Wear fully enclosed shoes when installing work.Ensure that only electrical items which have been tagged and tested will be used.Ensure that a visual inspection of power cables is conducted prior to use.
5. Storage of materials and artwork
Name of person responsible for this activity
Exhibitor to agree:*

I will identify any trip, spill or combustion hazards likely to occur from stored material or artworks.I will ensure equipment and substances are stored appropriately and do not present a manual handling or trip, slip or fall hazard.I will ensure heavy items are stored at the appropriate level.I will ensure that flammable liquids - paint, white spirit, etc - are kept to a minimum and must not exceed 50 litres.I will ensure that all highly flammable substances will be stored in a suitably labelled, lockable metal storage bin or cupboard designed for the purpose.I will ensure that rags, cotton waste, polyurethane foam or similar materials should not be allowed to accumulate or be stored near naked flames, very hot objects or immediately against electrical equipment.
6. Exhibition open to the public
Will this exhibition be open to the public?*

YesNo
If yes, identify any hazards with sculptures/artworks etc. in relation to the general public.
Exhibitor to agree:*

I agree to give clear instructions (visual or verbal) that no artwork is to be touched.I will ensure all artwork is secured and/or hung safely.I will ensure that there are tools on site if any artwork were to come loose.I will ensure that first aid is at hand and kept on site.I will make all participants aware of emergency contacts: (For example, call 000, supervisor contacts, security contact ext: 7777 or 5552777).If applicable, security will be notified about the event.
7. Griffith University Policies
Exhibitor to agree:*

I will ensure all participants are instructed to comply with all Griffith University safe work and study policies.I understand that I have a legal obligation to comply with instructions relating to workplace health and safety at Griffith University.I will help prevent injuries to myself and others by taking some simple precautions like making sure the work area is tidy and without trip hazards.I will instruct all participants to visit and read the information at https://intranet.secure.griffith.edu.au/security-safety-emergency/griffith-safe-well/safe-work-study.
8. Other hazards
Detail any other hazards related to your exhibition that have not been mentioned in this form:*
Form completed by:*
Risk Assessment Terms*

I agree that by ticking this box and submitting this Risk Assessment, I have answered all questions to the best of my knowledge and agree to ensure all safety procedures are adequately enacted during the period of the exhibition.
Should be Empty:

QCA Galleries Risk Assessment

Personal details

Exhibition details

Health & Safety courses

Volunteers

Opening night / Liquor

Activities

1. Installation of artwork

2. Lighting for artwork

3. Use of laser level

4. Equipment

5. Storage of materials and artwork

6. Exhibition open to the public

7. Griffith University Policies

8. Other hazards