WAIVED/REDUCED RENT QUESTIONNAIRE

WAIVED/REDUCED RENT REQUEST FORM

Belmont University recognizes the value of partnering with external organizations and agencies for programming that is aligned with the goals and missions of the institution. The Office of Strategic Venues & Event Services seeks to support these efforts and the Univerity's aspirational aim by providing access to institutional spaces for convening whenever possible. This questionaire has been created for the purpose of quantifying costs associated with discounts offered to external organizations strategically connected to the Belmont community.

Any reduction to event-associated fees on behalf of an external organization must receive prior approval from the Office of Strategic Venues and Event Services or the Waived/Reduced Rental Evaluation Committee, comprised of representatives from the University’s Administration (EVP for Administration & Chief of Staff), Academia (EVP of Academic Excellence & Provost), and Office of Strategic Venues & Event Services (VP of Imagination/Strategic Initiatives/Partnerships, AVP of Strategic Venues/Events, and Senior Director of Event Services).

The Office of Strategic Venues & Event Services recognizes there are many important partnerships and vital connections that serve our dynamic campus community. As determined upon review of this survey, discounts on facility license fees and cost recovery charges will be made based on the value of the partnership to the institution in conjunction with the Office of Strategic Venues & Event Services's capacity to support the endeavor. Please note that completion of this form in no way guarantees approval for a reduction of facility license fees or other associated charges.

Please allow no less than two weeks for processing and review.

If you have any questions or concerns as you complete this form, please contact the Senior Director of Event Services at sally.dodd@belmont.edu.

RESPONSIBLE PARTY
Belmont Academic/ Administrative Office*
Full Name of Belmont Representative Submitting Request*
E-mail Address of Belmont Representative Submitting Request*
example@example.com
BILLING INFORMATION

Note: Tier III (partnered events) are funded by a departmental budget. The Office of Strategic Venues & Event Services will bill your department directly for any costs associated with this program. University departments may decide to independently bill external clients to recoup the expenses of Tier III programming. However, departments are prohibited from issuing additional bills/invoices to clients aimed at generating revenue for their department. It is the responsibility of the individual submitting this form to communicate potential charges related to this event with the departmental budget manager (and any other relevant parties) to ensure a timely fund transfer for expenses related to this program. Please identify the budget numbers this program should be billed to in the section below.

For questions about Rate Tiers, please contact the Senior Director of Event Services at sally.dodd@belmont.edu
Please enter your fund code:*
Please enter your org code:*
Please enter the account code:*
Please enter the program code:*
EVENT INFORMATION
Event Name *
Date(s) of Event*
Event Start Time*

Hour Minutes

AM/PM Option
Event End Time *

Hour Minutes

AM/PM Option
Belmont Space(s) Requested*
Expected Attendance*
External Organization Name*
As a Belmont Event Representative, are you affiliated with this external organization in any way? *
Will you, as the sponsoring department or office, be directly involved in the planning and management of this event? *
If yes, please describe your involvement: *
What is your budget for this event?
How will this event support the mission, vision, and/or strategic priorities of Belmont University?*
Describe the historical relationship of this organization with Belmont University (please include any past history of waived/reduced rent for the client)*
Will there be a fee charged (or suggested donation) to attend this event?*
If yes, please indicate the fee amount in box below. Additionally, please indicate who will collect these fees and how these fees will be allocated. (If there is not a fee, please indicate N/A in the box below) *
Please describe the benefit of hosting this event of campus. (Please detail any programs, departments, scholarships, job opportunities, etc that may be positively impacted by hosting this event on campus).*
Please provide a brief description of your set up needs (include desired room set up, and technology needs).*
Please provide any additional information you feel is applicable to aid the senior leadership team in determining the significance for this event to be hosted on campus at a reduced cost.
Should be Empty: