By submitting this form you are agreeing to the following contract stipulations:
Vendor exhibits must be manned during all times when the exhibit area is open. Electrical or other mechanical apparatuses must be muffled so noise does not interfere with other vendors. Interviews, distribution of literature, samples and detailing should take place inside booths to avoid infringement of the rights and privileges of other vendors. Nonprofit exhibits are intended to be unmanned exhibits. However each organization is welcome to designate a representative during formal exhibiting hours if desired.
No refunds will be made for cancellations received after August 15, 2018. No refunds will be made if space is not used. Nor will any refund be made on space used only for a portion of the exhibit schedule. The original contracting exhibitor shall be liable for the full amount of the booth rental whether the booth is resold or not. Subletting of space will not be permitted. A $50.00 service fee will be charged on refunds requested, in writing, prior to August 15th.
Vendors agree to protect and keep harmless the Arkansas Early Childhood Association, the Little Rock Marriott and its agents and employees for any damages to the premises, fittings, equipment, and furnishings of the facilities occasioned by or in connection with the use of the premises by vendor during the time the premises are used or occupied under this agreement, and against any claims of any and all persons for injury to persons or damage to property occasioned by or in connection with the use of the premises by vendor.
Security and Insurance
AECA cannot guarantee against loss or damage of any kind. Vendors wishing to insure their exhibit materials, good/wares on exhibit against theft, damage by fire, accident or loss of any kind must do so at their own expense.
Protection of the Building
Exhibitors will be held liable for any damage caused to the property, and no materials or matter of any kind shall be posted on, tacked on, nailed, screwed or otherwise attached to columns, walls, floors, or any other parts of the building and furnishings. Whatever may be necessary to properly protect the building, equipment or furniture will be installed at the expense of the exhibitor.
Interpretations and Violations
Any points not covered above or elsewhere are subject to settlement by the management. Any violations of these rules and regulations by any Vendor will void the agreement for booth
space, and such vendor will forfeit all monies which have been paid. The Vendor Coordinator shall have the right to terminate the agreement for booth space and to re-enter and take possession of the space at the expense of the vendor. Written notice to terminate the agreement for booth space and re-entry is not required.