Thank you for your interest in hosting your event at Heritage Baptist Church!
Please carefully read over the policies below, then please answer each question appropriately to complete your request. If you have any questions, please contact us at 434-237-6505.
- Heritage Baptist Church reserves the right to approve or deny any and all requests.
- Submitting this form does not guarantee approval of the request(s); please do not publicize your event until approved confirmation has been given via email.
- Due to the high amount of resource requests, please allow 2 weeks processing time for us to work out the logistics and details with our facilities and church ministries.
- To avoid confusion, the event organizer is responsible for making the Resource Request as well as any subsequent changes to the Resource Request. Changes from other event personnel will not be accepted unless sent via the event organizer.
- If information is neglected and a second form is submitted, its data will supersede the initial form submission.
- Use of HBC equipment must be authorized through the appropriate department personnel.
- An adult (18 years or older) must be present at the activity at all times and carry an active cell phone for emergencies.
- If a room request is approved, keys must be picked up during regular office hours of Monday through Thursday, 8:30 am to 4:30 pm one-to-two days before the event.
- Kitchen supplies (plates, napkins, cutlery, etc.) are for church ministry use only.
- On Monday through Friday, all events must be out by 10:30 pm. Saturday events must be out by 10 pm.
- An alarm system is activated between 10:45 pm and 6:15 am. You must notify Facilities Staff at least 24 hours ahead of time if you will need it deactivated.
- Setup and cleanup is the responsibility of the ministry and/or event organizer.
- Church resources may be reserved for on-campus, private events; they may only be reserved for off-campus events for official church ministries. We are no longer able to rent out resources for off-campus, private-party events.
- For private events: all payments may be submitted via cash or check. Deposit fees will be refunded via mailed check upon facilities/equipment being left clean and undamaged.