YFS Clubs - Post-Event Funding Application

Read the following instructions carefully:

This form is used to request post-event funding. You can submit receipts and request the final 60% of event funding, if your club has already received Pre-Event Funding. You can also use this form to request for 100% event funding if you did not request pre-event.

Please plan ahead and use the Pre-Event Funding Application first in order to receive your first 40% of funding. It is not encouraged to use this form for 100% of club funding after the event has already happened, as funding is never guaranteed.

Clubs must submit their post-event funding request within 28-days after the event. If you received pre-event funding and miss the deadline to apply for post-event funding, the club will be required to refund the full amount of funding received for the event.

If your club was approved for $200 or less through the Pre-Event Funding Application, you must submit receipts using the "Receipt Submission" option.

If you require Relief Funding, you may use this form, but must include a one-page explanation as to why you are requesting Relief Funding.

After submitting the form, you should see a message on the page telling you that the form was submitted successfully. If you do not see this, your application was not submitted. Be sure to disable security protection when submitting the form.

Clubs must ensure that their purchases adhere to our YFS Club Funding Policy and the BDS Guide:

Purchases or vendors found on the list will not be funded. For more information, visit yfs.ca/clubshome.

Thank you for your cooperation.

Date Submitted

MonthDayYear

Club Name - NO ACRONYMS

Phone Number

Area CodePhone Number

Club E-mail

Full Name - Only club executives can submit this form.

First NameLast Name

Club Executive E-mail

example@example.com

Event Name

Date and Time of Event

MonthDayYearHourMinutesAM/PM Option

Location of Event

Street Address

Street Address Line 2

CityState / Province

Description of how event went - Fill in with as much information as possible.

Number of York Undergraduate Students that attended

To receive funding, the club must provide an attendance list.

Attendance List

Browse Files

What percentage are you applying for?

The "Final 60%" is for clubs who have already applied for Pre-Event Funding and received the first 40%.

You may ONLY apply for the Full 100% if your club has not applied for Pre-Event Funding for this specific event.

What percentage options?

Expenses and Revenue

The "Final 60%" is for clubs who have already applied for Pre-Event Funding and received the first 40%.

You may ONLY apply for the Full 100% if your club has not applied for Pre-Event Funding for this specific event.

Provide as much information regarding the expenses, including their use for the event (was it a gift? a prize? etc.)

Revenue (final) - i.e. ticket sales, other sources of funding... if none please write "none".

Revenue (final) - Additional Information

Expenses (final) - i.e. any expenses incurred while planning and putting on the event in question.

Balance Difference: The funding you are requesting EXPENSES MINUS REVENUE = BALANCE DIFFERENCE

SCANNED RECEIPTS

Organize and scan all event receipts into a single document and upload it below as a PDF. If it does not fit into one document, please use the secondary upload field as well.

Ensure that the document being uploaded is clear and legible, and that the receipts have the date and time of purchase, name of vendor, and the total cost of the purchase.

If receipts are missing for any expense, than the expense will not be funded. It is the club's responsibility to ensure that all required documentation has been uploaded to the application.

Submit as PDF only.

Scanned receipts

Upload Receipts

Make sure receipts are clear, itemized and indicate the date and proof of payment. Illegible receipts will not be accepted.

Scanned receipts (additional)

Upload Receipts

Make sure receipts are clear, itemized and indicate the date and proof of payment. Illegible receipts will not be accepted.

Have you already provided your club's direct deposit information? If no, please submit here.

Is this Post-Event form to be considered as a Relief Funding Application as well?

RELIEF FUNDING LETTER

DO NOT FILL THIS OUT IF YOUR CLUB IS NOT REQUESTING RELIEF FUNDING.

Your club must upload a one-page letter indicating the loss that your club incurred. This letter must include an indication of what happened with the event, why the funding is required, the expense you would like assistance covering and any other relevant information.

Please note that Club Funding Policy rules still apply to relief funding. Maximum a club can receive in relief funding is $800.

Relief funding letter

Upload a File

PDF or DOC only

CLUB APPLICATION DECLARATION

BY SUBMITTING THIS ONLINE FORM, I AGREE THAT I HAVE READ THE YFS CLUB FUNDING POLICY. I HAVE GIVEN COMPLETE AND TRUE INFORMATION ON THIS FORM. I UNDERSTAND THAT, AS A YFS RATIFIED CLUB, IF THE INFORMATION ON THIS APPLICATION IS FOUND TO BE UNTRUE OR INTENTIONALLY MISREPRESENTED, THE CLUB MAY BE ASKED TO REPAY THE FUNDS AND CAN BE PUT ON PROBATION.

Agreement - I have read the above statement and agree to it in its entirety. I also confirm that I am a signing officer of the club.

Club Executive Full Name

First NameLast Name

Position

Signature