YFS Clubs Renewal Form

YFS Clubs Renewal Form

Deadline: September 30, 2026
Thank you for visiting the YFS Clubs Renewal application form!

Please only fill out this form if your club was ratified or renewed with the YFS for the 2025/2026 academic year. If your club was not renewed with the YFS for the 2025/2026 academic year, please visit www.yfs.ca/forms and fill out the YFS Clubs Ratification form.

As per the YFS Clubs Ratification Policy, all clubs are required to submit elections results promptly after an election. Please fill out the form below, including a detailed breakdown of your elections processes from nominations (must include mention of the Chief Returning Officer), to campaigning, to voting. Please also include a brief description of your club, your club logo and your club's social media links so that your club contact information can be added to the YFS Clubs Directory.

After submitting the form, you should see a message on the page telling you that the form was submitted successfully. In addition, you will receive an automatic submission confirmation to the e-mail you've listed on the form if it was submitted successfully. Please make sure to disable security protection when submitting the form.

When your Club Renewal is approved, you will receive an additional email from the YFS Office. Please note that it will take up to 1 to 2 weeks for your club to receive a renewal confirmation email.
Full Name

First NameLast Name
Name of Club
No acronyms.
Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Club E-mail
Phone Number

Area CodePhone Number
Current Club Website
YFS CLUBS DIRECTORY

The YFS Clubs Directory lists all of the incredible 300+ clubs ratified by the YFS. To have your club listed on the YFS Clubs Directory, attach your club logo, provide a brief description of your club and list where the club can be found online. You can view the YFS Clubs Directory here: http://www.yfs.ca/clubsdirectory.
Provide a brief description of your club for the YFS Clubs Directory
List any social media sites to be added to the YFS Clubs Directory
Attach Club logo

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ELECTIONS PROCESS

Below please fill out a detailed description of your club elections. Ensure to include a summary of the work done by the Chief Returning Officer (CRO).
Date of Election

MonthDayYear
Elections Nomination Process
Please describe the process to conduct a fair and democratic election. Include when and how members were notified, how members applied and how many nominations were accepted.
Elections Voting Process
Please describe the process to conduct a fair and democratic election. Include how members were notified, how the voting took place, when voting took place, how members asked questions and how many votes were cast.
Elections Outcome
Please describe the results of your elections including all candidates, the date of the ballot count and how many votes were cast.
EXECUTIVE INFORMATION

Please fill out the contact details for the club's two signing authorities for the 2026/2027 academic year. All clubs are required to have two (2) Signing Authorities. The number of Executives each club may have is at the discretion of the club.
Number of Executives
First Executive
Position
Full Name

First NameLast Name
E-mail
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Second Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Third Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Fourth Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Fifth Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Sixth Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Seventh Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Eighth Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Nineth Executive
Position
Full Name

First NameLast Name
E-mail
example@example.com
Student Number
Phone Number

Area CodePhone Number
Signing Authority?
Other Club Executives - If you require more space for executive positions, please fill them in using the space provided.
CLUB CONSTITUTION & FINANCIAL STATEMENT

In order for a club to be renewed with the YFS, a club must submit their most updated Club Constitution and their Financial Statement for the 2024/2025 academic year. Submit all files as PDFs only.
CONSTITUTION

PLEASE UPLOAD YOUR CLUB'S CONSTITUTION BELOW. YOU MUST SUBMIT AN ELECTRONIC VERSION OF YOUR CLUBS MOST UP TO DATE CONSTITUTION TO BE OFFICIALLY RENEWED.
Club Constitution

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CLUB FINANCIAL STATEMENTS

PLEASE COMPLETE AND UPLOAD THE FINANCIAL STATEMENTS FOR YOUR CLUB. YOUR FINANCIAL STATEMENT SHOULD FOLLOW THE TEMPLATE PROVIDED ON THE APPLICATION PAGE.
Club Financial Statement

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DECLARATION

I HAVE READ THE YFS CLUBS RATIFICATION POLICY AND CLUBS FUNDING POLICY. I HAVE GIVEN COMPLETE AND TRUE INFORMATION ON THIS FORM. I UNDERSTAND THAT, AS A YFS RECOGNIZED CLUB, IF THE INFORMATION ON THIS APPLICATION IS FOUND TO BE UNTRUE OR INTENTIONALLY MISREPRESENTED, THE CLUB WILL NOT BE RENEWED. AS A SIGNING AUTHORITY OF THE CLUB I REPRESENT, I UNDERSTAND THAT THE CLUB IS REQUIRED TO FOLLOW YFS RESOLUTIONS, POLICIES AND BY-LAWS AS PERTAINING TO CLUBS. I WILL NOT PARTICIPATE IN ACTIVITIES THAT PROMOTE HARASSMENT OR DISCRIMINATION. I ACKNOWLEDGE THAT THE ORGANIZATION I REPRESENT MAY BE DE-RATIFIED AND LOSE ASSOCIATED PRIVILEGES UPON A BREACH OF THE ABOVE MENTIONED REGULATIONS.
Agreement - I have read the above declaration and agree to it in its entirety. I also confirm that I am a signing authority of the club.
Executive Position
Full Name

First NameLast Name
Signature
Agreement Date

DayMonthYear
Date
Should be Empty:

YFS Clubs Renewal Form

ELECTIONS PROCESS

EXECUTIVE INFORMATION