Club Ratification Form

Thank you for visiting the YFS Club Renewal application form!

Please only fill out this form if your club is new or was NOT ratified with the YFS for the 2025/2026 academic year. If your club was ratified with the YFS for the 2025/2026 academic year, please fill out the YFS Club Renewal form found on our website: yfs.ca/forms. Ensure to submit documents in PDF format unless otherwise stated (logo should be submitted as JPEG or PNG).

After submitting the form, you should see a message on the page telling you that the form was submitted successfully.

When your Club Ratification is approved, you will be notified through Rubric.

NOTE: New club ratification applications must be reviewed and approved by the Clubs Committee. The Committee will reconvene in mid-September 2026 for their first meeting. Clubs will not receive an update regarding their applications until the Committee meets.

Name of Club (No acronyms please)

Ex: York Federation of Students

Club acronym (No full club name here)

Ex YFS

Club E-mail

Club Website

Club Phone Number

Area CodePhone Number

All clubs are required to have two (2) Signing Authorities. The number of Executives each club may have is at the discretion of the club.

Number of Executives

First Executive

Position #1 (Signing Authority #1)

Full Name

First NameLast Name

Student Number

E-mail

Phone Number

Area CodePhone Number

Signing Authority?

Second Executive

Position #2

Full Name

First NameLast Name

E-mail

Student Number

Phone Number

Area CodePhone Number

Signing Authority?

Third Executive

Position #3

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Fourth Executive

Position #4

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Fifth Executive

Position #5

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Sixth Executive

Position #6

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Seventh Executive

Position #7

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Eighth Executive

Position #8

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Nineth Executive

Position #9

Full Name

First NameLast Name

E-mail

example@example.com

Student Number

Phone Number

Area CodePhone Number

Additional Executives

BANKING INFORMATION

This information will be used to confirm that the bank account that the club is using is in the name of the club and not an individual bank account. An alternative to providing all the information in this section is to upload a document from the bank, showing the name of the bank account.

NOTE: If your club is new and does not have a a bank account, you do not need to provide this information at this time.

Name of Bank

Branch Name and Number

Branch Address

Account Number

Balance of Account

Direct Deposit Form/Void Cheque

Upload a File

CLUB INFORMATION

This section is to provide some basic information about your club.

Type of Club

Number of Members

Purpose of Club

Faculty/Staff Advisor

Membership Fee - If your club does not charge a membership fee put 0.

Faculty/College/ Department Affiliation

External Group Affiliation

YFS CLUBS DIRECTORY

The YFS Clubs Directory lists all of the incredible 300+ clubs ratified by the YFS. To have your club listed on the YFS Clubs Directory, attach your club logo, provide a brief description of your club and list where the club can be found online, in the sections provided below. You can view the YFS Clubs Directory here: http://www.yfs.ca/clubsdirectory.

Club Logo (JPEG or PNG only)

Browse Files

Provide a brief description of your club for the YFS Clubs Directory

List any social media sites to be added to the YFS Clubs Directory

PROPOSED EVENTS AND PROJECTS

This section is to provide the Clubs Committee with an idea of how active your club will be throughout the year. Two proposed events are required in order to be ratified.

Event #1 Name

Proposed Date

MonthDayYear

Brief Description of Event

Projected Cost

Projected Revenue

Number of People Expected

Event #2 Name

Proposed Date

MonthDayYear

Brief Description of Event

Projected Cost

Projected Revenue

Number of People Expected

MEMBERSHIP LIST

Please ensure your membership list has the following formatting:

Ensure your membership list is in PDF format
Create a table with the following 3 columns: First Name, Last Name, Student Number & Email Address

Membership List

Upload a File

CONSTITUTION

Please upload your club's constitution below. You must submit an electronic version of your club's most up-to-date constitution to be officially renewed. Please submit document as a PDF.

FINANCIAL STATEMENT

Please complete and upload the financial statement for your club. Your financial statement should follow the template provided on the YFS Clubs Forms website. Please submit document as a PDF.

NOTE: The financial statement must include the final budget for the 2025/2026 academic year as well as a proposed budget for the 2026/2027 academic year.

Links:
Financial statement template
Financial statement example

Financial Statement

Upload a File

Constitution

Upload a File

DECLARATION OF STUDENTS RIGHTS AND RESPONSIBILITIES

I HAVE READ THE YFS CLUB RATIFICATION POLICY AND THE YFS CLUB FUNDING POLICY. I HAVE GIVEN COMPLETE AND TRUE INFORMATION ON THIS FORM. I UNDERSTAND THAT IF THE INFORMATION ON THIS APPLICATION IS FOUND TO BE UNTRUE OR INTENTIONALLY MISREPRESENTED, THE CLUB CAN BE PUT ON PROBATION AND UNABLE TO ACCESS YFS CLUBS SERVICES. AS A SIGNING AUTHORITY OF THE CLUB I REPRESENT, I UNDERSTAND THAT THE CLUB IS REQUIRED TO FOLLOW YFS RESOLUTIONS, POLICIES AND BY-LAWS AS PERTAINING TO CLUBS. I WILL NOT PARTICIPATE IN ACTIVITIES THAT PROMOTE HARASSMENT OR DISCRIMINATION. I ACKNOWLEDGE THAT THE ORGANIZATION I REPRESENT MAY BE DE-RATIFIED AND LOSE ASSOCIATED PRIVILEGES UPON A BREACH OF THE ABOVE MENTIONED REGULATIONS.

Agreement - I have read the above declaration and agree to it in its entirety. I also confirm that I am a signing authority of the club.

Full Name

First NameLast Name

Executive Position

Signature

Agreement Date

Date

Club Ratification Form

EXECUTIVE INFORMATION