•  - -Pick a Date
  •  :
    until
     :
  • Vendor Statement of Responsibility:

    If the event is being held at a third-party vendor location, a signed vendor statement of responsibility must be attached. The vendor is completely responsible for alcohol distribution, and collection of money for alcoholic beverages. The third-party vendor or a licensed security agent is responsible for checking the identification of customers as well as clearly identifying and marking all under aged guests.

  • Good Neighbor Letter:

    If the event is being held at a fraternity house, a good neighbor letter must be submitted to the Student Organization Resource Center with this Risk Management Assurance form. A copy of the Good Neighbor Letter must be delivered (not mailed) to each adjacent neighbor six working days prior to the event. This letter must contain the date, time, location of your event, and contact information to reach someone at the event.

  • NAME AND PHONE NUMBERS OF OFFICERS-IN-CHARGE OF EVENT. Note: It is recommended that the President and Social Chair of the sponsoring organization(s) always serve as Officers-in-Charge. Officers-in-Charge perform the duties of Sober Monitors for the event, while also acting as official representatives of the hosting organization. If the Social Chair or President is unable to attend the event, the president of the organization may appoint another officer to serve. Signature of the Organization President is required to confer that appointment.

  •  -
  •  -
  • Number of Participants

  •  -
  • Please attach the following required documents for your event:

  • Guest/Participant List:

    Organizations are expected to include a guest/participant list with the Risk Management Assurance form. The list must be typed and alphabetized, and must indicate all participating organization members and the name of the organization member responsible for each invited guest. This will be used for check-in/out at the event. Attendance at student organization functions must be restricted to the facility’s public areas and may not exceed the capacity limits of the public areas as determined by the fire marshal. Additionally, in houses of social fraternities recognized by ETSU, attendance at student organization functions with alcohol may not exceed two (2) invited guests for each active organization member, regardless of facility capacity.

  • Sober Monitors List:

    In addition to the Officers-in-Charge, organizations are required to have a minimum ratio of one (1) sober monitor for every 25 participants. (Example: The organization has 25 members and has invited 50 additional guests to participate. The group will be required to have two (2) Officers-in-Charge plus three (3) Sober Monitors.) Attach a list of the Sober Monitors’ names and mobile phone numbers with this form. Each Sober Monitor must complete training with the SORC. For groups with Risk Management positions, the Risk Management Chair of the organization must be trained and serve as a Sober Monitor. If risk management duties are included in the work of the Social Chair, the Social Chair must serve as an Officer-in-Charge.

  • Statement of Responsibility

    We verify we have followed all policies and procedures of East Tennessee State University, our national office, our organization’s constitution, our campus governing council, as well as met all laws set by the city, the county, and the state in regard to this gathering. Our signatures also acknowledge that we will cooperate with the Student Organization Resource Center in conducting event inspections and creating a safe experience for all event participants.

  •  - -Pick a Date
  • Should be Empty: