EMF - King's Grove Festival - Re-enactor & Living History Booking Form

Date

DayMonthYear

Contact Name*

First NameLast Name

Group Name or Individual Re-enactor Name*

Re-enactment Group (or Individual Re-enactor) Name

Address*

Street Address

Street Address Line 2

City/TownCounty

Postal CodeCountry

Primary E-mail*

Secondary E-mail

Mobile Phone Number*

Country CodePhone Number

Home/Wk Phone Number*

Country CodePhone Number

Website (for Re-enactment Group or Individual, if applicable)

Facebook Page (for individuals / re-enactment group, if applicable)

Instagram Name (for individuals / re-enactment group, if applicable)

Participation Information

Have you or your Group attended our Festival in the past?*

If you have attended our Festival in the past, what year or years?*

How many group members will be attending this year? (Please note that members of your group dressed in street cloths will not be allowed access to the Festival without purchasing a ticket)*

Final members numbers can be amended prior to the event weekend.

How many members of your group would like to take part in a battle, skirmish or foot tournament?*

Final numbers can be amended prior to the event weekend.

Please list the first and last name of each member of your group who will be attending the Festival. This is for security, health and safety and insurance purposes. All entrants will be checked against this list on arrival and any names not on this list will have to pay to get into the Festival or will be turned away from the camp ground (**however you can add/change names up to a week before the start of the event**).*

Where will you or your Group be staying during the Festival?*

If staying in Living History area, please provide the following information. (mark '0' in any box if not applicable)*

If staying in the Participant (modern) camping area, please provide the following information. (mark '0' in any box if not applicable)*

Does your Group want to demonstrate or perform anything in an arena or stage? If so, what?

Do you require a letter to help with transit through international customs for bows, arrows, swords and other equipment?

Group and/or Individual Editorial Information*

Please provide us with some editorial information about your group/household/society or yourself, and the historical characters you represent ,if any, so that we can put this information on the website, facebook page and social media. Also mention what colours you will be wearing, and any specific activities that you will be doing in your campsite? (Failure to provide sufficient evidence that you are a re-enactor, re-enactment group or part of one will cause this application to be rejected.)

Please upload or email (info@englandsmedfest.co.uk) a photograph(s) of your group or yourself in costume

Upload a File

LIABILITY WAIVER Confirmation *

In consideration of the acceptance of my/our application and the permission to participate as an individual or as a group at the EMF - King's Grove Festival on 29, 30 & 31 August 2026, I/we hereby state I/we have training and competence to participate in the activities that I/we have chosen at this event. I, for myself, my heirs, executors, administrators, successors, and assigns HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE England's Medieval Festival Ltd (EMF), Pippingford Estate Co Ltd., and all other associations, sanctioning bodies, event suppliers (services and equipment) and sponsoring companies, and elected and appointed officials, successors and assigns, OF AND FROM ALL claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWSOEVER CAUSED, arising or to arise by reason of my participation in the said event, whether as spectator, participant, competitor, or otherwise, whether prior to, during or subsequent to the event, AND NOTWITHSTANDING that same may have been contributed to or occasioned by the negligence of the aforesaid. I FURTHER HEREBY UNDERTAKE TO HOLD AND SAFE HARMLESS AND AGREE TO INDEMIFY all of the aforesaid from and against any and all liability incurred by any or all of them arising as a result of, or in any way connected with my participation in the said event.

INSURANCE COVERAGE Confirmation*

On behalf of myself and/or all the members of my group who will attend this year's EMF - King's Grove Festival 2026, I confirm that I/we have or will have for the entire period of time that I/we are participating at EMF - King's Grove Festival, a minimum of five million British pounds sterling, or the equivalent in my own currency, of public liability insurance cover in order to take part in the event, the siege, the battle(s), archery, or any other display/activity at the Festival.

If available, please upload or email (info@englandsmedfest.co.uk) your insurance coverage to us now or at a later date before the Festival, or provide a copy to us at check-in at the Festival:

Upload a File

IMAGE USE Consent*

I/We agree to allow the festival organisers to take and to use images (moving or still) of myself and/or my group while taking part in EMF - King's Grove Festival for any and all purposes whatsoever, without restriction, limitation or condition, including, without limitation, in connection with any and all advertising and promotional purposes and have unrestricted use of these images, without any royalty or further payment

Join our Festival Mailing List

Are you on our Festival emailing list?*

Have you attended before?*

If you have attended England's Medeival Festival before, in what year (s)?

How did you hear about England's Medieval Festival?*

Do you have any specific questions or require further information?

EMF - King's Grove Festival 2026 - Re-enactor & Living History Booking Form