EMF – King’s Grove Medieval Trader Application (BACS)

Note: All items marked with an asterisk * are required.

Do not fill in this form using only capital letters throughout. Please use Upper and lower case where applicable.

Your Personal Information

Date*

DayMonthYear

Full Name*

First NameLast Name

Trading Name*

Medieval Group Name (if applicable)

Address*

Street Address

Street Address Line 2

City / TownCounty

Postal CodeCountry

Primary E-mail*

Secondary E-mail

Work Phone Number*

Country CodePhone Number

Mobile Phone Number*

Country CodePhone Number

Home Phone Number

Country CodePhone Number

Website

Facebook Page

Instagram Page

Select your Medieval Trader Space(s) & Extra Pass(es)*

One (1) Medieval Trading Space£85.00

One & a Half (1 1/2) Medieval Trading Space£125.00

Two (2) Medieval Trading Spaces£165.00

Indoor Space (2m frontage x 1.8m depth) - Extra Charge - in addition to a Medieval Trader Space fee£100.00

Medieval Tent Hire (approx 15ft x 15ft with walls; set-up for use in the Medieval Trading area only)£250.00

Table Hire (6ft x 2ft)£15.00

Quantity

Chair Hire£5.00

Quantity

Extra Weekend Trader Pass (Staff only)£45.00

Each trading space includes two (2) weekend trader passes. Additional weekend trader passes are £45 each (for extra trader staff who are required to work in your trading space all day/each day of the event including Participant camping area access - not for use by family and friends for event entry only).

Quantity (Select how many you require)

Enter coupon

Subtotal £0.00Tax £0.00Total £0.00

BACS Payment - Your space will not be confirmed until payment has been received at our bank

Please include your trading name in the notes for your payment, and email us once you have made your payment.

Your Medieval Trading Space Information

Space Required (Please only include what you are going to use - max. 20ft x 20ft per space)*

Frontage (ft) x Depth (ft) - must include guy ropes

Please provide a full description of your trading space set-up, including tent colour, type and material of your tent or awning. *

This information could effect your selection and/or location in the trading area

Please upload (or email info@englandsmedfest.co.uk) a photograph(s) of trading space and/or products

Upload a File

Please include ALL your products that you plan to sell at our festival, so as to avoid being placed beside a trader selling the same product. *

Failure to disclose your full product range could result in being relocated after setting up.

Are you a demonstrator?*

What type of activity will you be undertaking? (Select all that apply)*

If you are a demonstrator, what do you plan to demonstrate?

If you are providing Workshops, what type of workshops are you doing and what products will you be making?

Where do you plan to stay during the Festival?*

Have you attended our Festival in the past?*

If you have attended our Festival in the past, what year or years?

How did you hear about England's Medieval Festival? *

Liability & Indemnity Declaration – Medieval Traders

In consideration of acceptance of my/our application and permission to trade, demonstrate, or conduct workshops at England’s Medieval Festival (EMF) – King’s Grove, taking place at Pippingford Park, East Sussex on 29, 30 & 31 August 2026, including associated set-up and breakdown periods (the “Festival”), I/we acknowledge and agree as follows:

I/We understand that participation as a trader, demonstrator, or workshop provider at a public event involves risks including, but not limited to, public interaction, handling of tools or equipment, manual handling, trip hazards, weather exposure, property damage, and injury to third parties.

I/We voluntarily assume all risks associated with our participation and the operation of our trading space, demonstration area, or workshop activities.

To the fullest extent permitted by law, I/we release and discharge England’s Medieval Festival Ltd, EMF Events, EMF – King’s Grove, Pippingford Estate Co Ltd, the Estate owners, all Festival organisers, contractors, suppliers, staff, volunteers, officials, sponsors, and associated parties from any claims, losses, damages, or liabilities arising out of or in connection with my/our activities at the Festival.

Nothing in this agreement excludes or limits liability for death or personal injury caused by negligence or any other liability which cannot lawfully be excluded under the laws of England and Wales.

I/We agree to indemnify and hold harmless the aforementioned parties from and against any claims, liabilities, losses, damages, or costs arising from:

• The sale of goods or products
• Demonstrations or workshops conducted by me/us
• Injury to participants or members of the public
• Damage to property or neighbouring trading spaces
• Acts or omissions of my/our staff, contractors, or representatives

Liability & Indemnity Declaration*

I/We confirm that I/we have read and understood the Liability & Indemnity Declaration and agree to be legally bound by its terms. I/We accept responsibility for our trading, demonstration, and workshop activities during EMF – King’s Grove (29–31 August 2026), including set-up and breakdown periods.

Workshop Participant Safety Confirmation

I/We confirm that any workshops conducted at EMF – King’s Grove will be appropriately supervised at all times and that participants will receive clear safety instructions regarding the use of tools, materials, or equipment. I/We accept responsibility for the safe conduct of all workshop activities.

Workshop Risk Assessment (If conducting hands-on workshops)

Upload a File

Please upload (or email info@englandsmedfest.co.uk)

Demonstration Safety Declaration

I/We confirm that any live demonstrations conducted at EMF – King’s Grove will be carried out in a safe and controlled manner, with appropriate supervision, safe positioning of tools or equipment, and suitable separation from the public where required. I/We accept full responsibility for the safe conduct of all demonstration activities and for ensuring that no unnecessary risk is posed to guests, staff, or neighbouring traders.

Demonstration Risk Assessment (If conducting hands-on workshops)

Upload a File

Please upload (or email info@englandsmedfest.co.uk)

INSURANCE COVERAGE WAIVER *

On behalf of myself and/or all my staff who will attend this year's England's Medieval Festival. I confirm that I/We have or will have for the entire period of time that I/We are on the grounds and participating at England's Medieval Festival product and public liability insurance cover in order to participate at the Festival.

Insurance Coverage Confirmation

I/We confirm that, on behalf of myself/ourselves and all staff, contractors, volunteers, or representatives attending under our booking, we hold and will maintain valid Public Liability Insurance for the full duration of our participation at England’s Medieval Festival – King’s Grove, taking place 29, 30 & 31 August 2026 at Pippingford Park, East Sussex.

The insurance must remain in force for the entire period of attendance, including all set-up and breakdown periods; and must provide adequate cover for all activities undertaken as part of our participation, including but not limited to retail sales, food service, demonstrations, workshops, performances, use of equipment, and interaction with members of the public

I/We agree to provide a valid insurance certificate upon request and understand that failure to maintain appropriate insurance may result in refusal of trading permission and/or removal from the Festival site.

Where applicable, I/We confirm that our policy includes Product Liability Insurance covering all goods sold or supplied at the Festival, and Employers’ Liability Insurance where legally required.

Insurance Confirmation*

I/We confirm that I/we hold and will maintain valid Public Liability Insurance for the full duration of our participation at England’s Medieval Festival – King’s Grove (29–31 August 2026), including set-up and breakdown periods, and that a valid certificate of insurance has been or will be provided in accordance with the Festival requirements.

IMAGE CONSENT WAIVER*

I/We agree to allow the festival organisers to take and to use images (moving or still) of myself and/or my group while taking part in England's Medieval Festival for any and all purposes whatsoever, without restriction, limitation or condition, including, without limitation, in connection with any and all advertising and promotional purposes and have unrestricted use of these images, without any royalty or further payment.

Photography & Media Consent

I/We acknowledge and agree that England's Medieval Festival (EMF - Kings Grove), its owners and organisers, may photograph and/or record video footage of me/us and our group members, including all living history activities, displays, performances, and involvement in the Festival, including associated set-up and breakdown periods.

I/We grant England's Medieval Festival (EMF - Kings Grove), and its owners and organisers, a perpetual, worldwide, royalty-free, irrevocable licence to use, reproduce, publish, distribute, edit, adapt, and display such photographs and/or video recordings for any lawful purpose, including but not limited to advertising, marketing, promotional, archival, documentary, and commercial purposes, in any media now known or later developed, without further consent, notification, or compensation.

I/We acknowledge that any photographs or video footage taken by me/us or our group members at England's Medieval Festival (EMF - Kings Grove), including associated set-up and breakdown periods, may be used for personal, non-commercial purposes only. Any commercial photography or filming at the Festival, including associated set-up and breakdown periods, for any commercial use, licensing, sale, distribution, or external third-party promotional use of such images or footage (including social media pages, groups, or organisations), requires prior written approval from the organisers of England's Medieval Festival (EMF - Kings Grove).

I/We confirm that I/we have the authority to agree to these terms on behalf of all members of our group.

This agreement survives the conclusion of the Festival.

Photography & Media Consent Confirmation*

I/We confirm that I/we have read, understood, and agree to the 2026 EMF – King’s Grove Photography and Media Consent terms, and confirm that I/we have authority to agree on behalf of all members of our group.

Special Requirements or Requests

Please note that we cannot guarantee to provide any of your requirements or requests, however we will do our best to support you.

Privacy Notice
We respect your privacy. Personal data provided on this form will be used solely for Festival administration, safety, insurance verification, and event communication. Your information will not be shared with third parties without consent.

Medieval Trader Space Application & Payment Form

Note: All items marked with an asterisk * are required.