Request to Change Bank Account Signers

Request to Change Bank Account Signers

A troop, service unit, or day camp that is changing signers on existing bank accounts uses this form to request that an authorization letter be sent to the bank.

All GSNEO troop/service unit/day camp bank accounts require two unrelated signers. See guideline on page 34 of the Volunteer Policies.

Council Notice: Troops that need to change signers on a PNC or Chase bank account must close the account and open a new one at a different bank.

Preferred banks that offer FREE checking to Girl Scout Troops are:

KeyBank
Huntington
FifthThird
Citizens

While we understand that it might be an inconvenience, troops with a PNC or Chase troop bank account that need to change account signers must instead open a new account at another bank. Regretfully, a different bank is necessary because PNC and Chase Bank no longer provides an internal control structure that permits GSNEO to exercise effective oversight of Girl Scout troop accounts in a prudent manner. This represents a different way of doing business from all other banks in this area. Any costs incurred by troops changing their accounts from PNC or Chase to another bank (such as fees for printing new checks at a new bank) will be reimbursed by GSNEO. Troops are requested to send documentation of their costs to pkirik@gsneo.org. Once your new troop account is established and your newly assigned account number is sent by you to GSNEO, GSNEO will send the reimbursement electronically to your new bank account. Preferred banks offering free accounts to troop are Huntington, Fifth Third and Key Bank. In addition, virtually all other banks, savings banks, and credit unions meet GSNEO requirements and offer free accounts to Girl Scout Troops.

30 DAY DEADLINE*

By checking this box, I acknowledge that

the requested changes are required to be completed at the bank within 30 days
documentation from the bank that the requested changes were completed must be submitted to GSNEO within 30 days after the date shown on the authorization letter

5-digit Troop #, Service Unit #, or Day Camp*

Upload the most recent bank account statement.*

Browse Files

Please submit in order to finish form.

New Account Signers (2 appointed leaders with successful background checks)

Signatures are required for all bank account signers prior to authorization being sent to your local bank

First Name of signer 1:*

Last Name of signer 1:*

E-mail Address of signer 1 (GSNEO response sent here):*

Drivers license # of signer 1:*

State*

First Name 2:*

Last Name of signer 2:*

E-mail Address of signer 2:*

Drivers license # of signer 2:*

State*

First Name 3:

Last Name of signer 3:

E-mail Address of signer 3:

example@example.com

Drivers license # of signer 3:

State

Remove These Account Signers

Remove As Signer 1 (First and Last Names)

Remove As Signer 2 (First and Last Names)

Remove As Signer 3 (First and Last Names)

Bank

Bank name:*

Branch street address:*

Branch City:*

Branch Zip code:*

Name of contact at branch:*

E-mail address of contact at branch:*

Checking Account Number*

Savings Account Number

As a signer on the Girl Scouts of North East Ohio (GSNEO) troop bank account, I acknowledge and agree to the following:

I understand that all funds in the troop bank account belong to the Girl Scouts of North East Ohio, and that I have been appointed as a steward of those funds.
I understand that these funds must be used solely for the benefit of the troop and its members, in alignment with GSNEO Volunteer Policies.
I acknowledge my fiduciary duty to safeguard these funds and ensure they are managed responsibly and honestly.
I agree to deposit all funds received on behalf of the troop immediately into the designated troop bank account.
I will maintain accurate and complete documentation of all receipts, disbursements, and financial transactions.
I will only authorize expenditures that are directly related to the troop's activities and in compliance with GSNEO guidelines.
I will make bank statements, receipts, checks, and financial records available to all troop members and their parents/guardians at meetings upon request.
I will provide all financial reports and documentation requested by GSNEO in a timely and accurate manner.
I understand and agree that misuse of troop funds, including but not limited to personal use, unauthorized withdrawals, or failure to provide required financial documentation, constitutes a breach of this agreement and GSNEO policies.
I understand that any misuse of troop funds may result in my being held personally liable by GSNEO for reimbursement of those funds.
I understand that GSNEO reserves the right to pursue all available legal remedies, including but not limited to civil litigation, to recover misused funds. I further understand that GSNEO may report suspected financial misconduct to law enforcement authorities.
I acknowledge that GSNEO may remove me as a signer on the troop bank account at any time and may terminate my volunteer role for violations of this agreement.
If I have any questions or concerns regarding the management of troop funds, I will promptly contact my service unit team, my CSC, or the GSNEO Finance Department for guidance.
By signing below, I affirm that I have read, understood, and agreed to the terms outlined above. I acknowledge my responsibilities and accept accountability for the proper management of troop funds.

Signature*

By checking this box, I confirm that the signers listed here are not related (i.e. not a sibling, spouse, domestic partner, parent, child, or anyone who would be considered a family member) and do not live in the same residence.