ON-SITE EVENT REQUEST

1. All on-site events must be scheduled and approved at least 30 days PRIOR to event.

2. BEFORE submitting, check our POG Calendar to see if there are any conflicts with the date you are requesting.

Department Creating This Event, If Applicable:

Form Filled Out By:*

Name of Event:*

Title and/or Cause

Preferred Event Date(s)*

Include day of the week with date

Preferred Event Time(s):*

Set Up? Days and times you need for setting up for your event*

In the event your Preferred Event Date is not available, put a second Date/Time option here.

Event set up dates Second Choice Option*

Event Location:*

Do you need keys to access the building and/or your requested space?*

YesNo

Is This Event a Fundraiser?

YesNo

Purpose of Event:*

Include as much explanation as you can, so the staff secretary understands your event purpose and needs.

Upload any related docs or files here as needed.

Browse Files

Do you want this event to be streamed live?

YesNo

Facilities & Services Needed: Remember, after you receive your approval, you will need to confirm your event needs with the department heads.

After your event you will need to ensure that the space is left in good condition. In submitting this form you will be agreeing to the following.

Clean tables and chairs to remove any food or spills.
Put away tables and chairs unless they are a part of the normal function of that space, then reset the room per diagrams (see #8).
Clean all surfaces, such as kitchen counter tops, etc.
Remove all personal items and any decorations you used for the event.
Collect all trash and dispose of it in dumpster.
Sweep and mop floor, or vacuum, depending on floor surface.
Thoroughly clean bathrooms to ensure they are ready for the next service time. (Sinks, toilets, floors, remove garbage, replace garbage bag, etc.)
Return all furnishings to their placement for normal use. Refer to room diagram.
Contact Sis. Melanie Cole to arrange for access to cleaning supplies.
Make sure that ALL lights and A/C are turned off (even in spaces you may not have used) and that hall and exterior doors are locked.

The Wednesday before your event you will need to meet with Sis. Toney for a walk through of the space you are requesting. Contact her to schedule this.

OPTIONAL: You can now create an announcement for your ON-SITE event and we will use this announcement upon approval of your ON-SITE event.

NOT READY? If you are not ready to create an announcement for your event, that is okay. After your event has been approved, you can come back any time to the Staff Resources page and fill out the Announcement Form.

Areas you'd like to submit this announcement to

Announcement Title

Wording for Announcement [PLEASE BE DETAILED]

DETAILS - Include the Dates, Times, Location, Deadlines, etc. in your announcement wording.

If your event has a registration form link, put it here.

Your Email

Department Head Email (If form is filled out by someone other than Department Head)

example@example.com

Your Phone Number

Area CodePhone Number

Verify you are a human*

ON-SITE EVENT REQUEST

POST-EVENT CLEANUP CHECK LIST

ANNOUNCEMENT FOR ON-SITE EVENT

YOUR CONTACT INFO