Timeline Questions

Timeline Worksheet Form

Please fill out the form to prepare for the timeline meeting. Please note: We suggest completing this on your computer rather than your phone. Also, please do not print to fill this form out on paper, but rather simply fill this out on-line. This should be completed ideally 2 days before the Timeline meeting so that we can prepare, thank you!
The Details
Engaged Party Name 1 *
Party 1's Mother's name
Party 1's Father's name
Please detail step parents here:
Party 1's cell phone number
For Party 1, what drink would you like most the night of the reception?
We try and bring drinks when we can as it's a challange for you to make it to the bar on your own
For Party 1, any dietary restrictions or allergies?
Engaged Party Name 2 *
Party 2's Mother's name
Party 2's Father's name
Please detail step parents here:
Party 2's cell phone number
For Party 2, what drink would you like most the night of the reception?
We try and bring drinks when we can as it's a challange for you to make it to the bar on your own
For Party 2, any dietary restrictions or allergies?
Wedding hashtag (#)
Please list the host hotel(s) for guests:
Please list the name of the hotel the couple will be staying in the night of the wedding:
Where is your ceremony being held? *
What time is your ceremony? *
What time will your reception start? *
If other...
Number of Guests Invited: *
Date invites are going out (2 months before typically):

- Month - Day Year Date Picker Icon
RSVP Due Date (We suggest 3 or 4 weeks before as counts are due 2 weeks before):

- Month - Day Year Date Picker Icon
Note: We suggest getting RSVP's back 3 or 4 weeks before the wedding date. This will allow you to contact guests that have not responded yet. Final checks for flowers, decor, rentals, etc. are typically due in their office 2 weeks before the wedding. Because of this you'll need to mail the payments about 5 days before to reach their offices. So final adjustments to should be submited to those vendors 3 weeks before the wedding to give them time to adjust final quotes with the correct final payment amount.
Day Before Wedding
Please plan on bringing your marriage license to the wedding rehearsal. Need help on the steps to get your license? Click here: LINK
Please check all the items you plan to do on Thursday or Friday:

Wedding Party Lunch Mani and Pedi's Golf Check-in hotel Decor item drop off Other
If other...
We will have a final walk-through typically on the Monday before your wedding what time that day can you meet? If you're traveling and wont be in town yet, what day/time do you arrive in town?
Rehearsal Time:

: Hour Minutes AM/PM Option
Rehearsal Dinner Location:
Rehearsal Dinner Time:

: Hour Minutes AM/PM Option
Rehearsal Dinner End Time:

: Hour Minutes AM/PM Option
How many are invited to the rehearsal dinner?
How will will the wedding party and guests get to and from the rehearsal dinner? *

We have arranged transportation for them They will drive on their own We would like transporation for them but have not yet arranged it
If transportation has been arranged then who will be providing it?
Before the rehearsal starts (usually a half hour to 45 min. before) I will meet you or someone in the family to gather items so that I can setup and distribute them on the wedding day. Please check any items you plan on bringing and list all other items you need at the ceremony site and/or reception venue.
Items you are providing: *

Guestbook Guestbook pens Card Box or Card Holder Memorial Photos Couple and/or family photos Cocktail Napkins Menu Cards Ceremony Programs Camera and film for guests to take candid photos Escort Cards and/or place cards (Please alphabetize the escort cards and organize place cards by table number) Signs Koozies Wine and/or special drink items Cake Knife Cake Server Toasting Glasses Bathroom Baskets Decor Items (list below) Other Items (list below)
Please list other Items here (full detailed list please):
Please list any Decor Items (full detailed list of item please):
Wedding Day
Where will breakfast be for the wedding party? *
Some sort of breakfast will need to be provided, if you have yet to determine this, type TBD
Who will be in charge of picking up breakfast and where will it be ordered from?
Who is providing hair services and where are they doing it?
What time is hair?

: Hour Minutes AM/PM Option
Who is providing makeup services and where are they doing it?
What time is makeup?

: Hour Minutes AM/PM Option
Please list the hair and make up schedule from the salon or designer here:
How will people transport to the hair and makeup appointments?
If hotel or rented shuttle, please list what company is providing this service:
What time will all hair and makeup be completed?

: Hour Minutes AM/PM Option
Where are the ladies getting dressed?
Where are the guys getting dressed?
What time are the guys getting together?

: Hour Minutes AM/PM Option
Where will lunch be ordered from?
Some sort of lunch will need to be provided
Who will be in charge of picking up lunch or will it be delivered?
Who is your photographer? *
What is the start time for your photographer?

: Hour Minutes AM/PM Option
How many hours is your photographer contracted for?
Will you be having a videographer?
Videographer Start Time:

: Hour Minutes AM/PM Option
If having a videographer, what is their company name?
Will be seeing each other before the ceremony? *
If you're not seeing each other before the ceremony then we will have a first look and schedule photos after the ceremony.
Location of first look:
Please list the formal family shots you'd like included (see example below):
Here’s an example (please include peoples first names):
Bride w/ Bride’s Mother (Tara, Jane)
Bride w/ Bride’s Father (Tara, John)
Who is your florist? *
How is the floral items being removed after your reception? *
How are your personal items (guestbook, signs, personal decor items, etc.) being removed after your reception?
Ceremony Officiant Name:
Who will provide music for your ceremony?
Ceremony Sound: Who will provide your ceremony mic?
Ceremony Sound: What type of mic will be used for the ceremony?
Who is your DJ or Band?
If having both, please list both
Will you have a ceremony programs?
What type of menu did you choose?
If providing a sit down dinner or buffet how do you plan to assign seating?
If other...
Number of expected guests for dinner?
How would you like the cake presented?

Cut then given to guests as a formal course after their entree (adds about 20 min to the end of dinner service) Cut then placed on the cake table for guests to pickup as they wish Other...
If other...
What should we do with your top tier of cake?
Please check all of the following you will be planning on including at your reception, some may not be applicable: *

Grand Entrance Prayer Cake Cutting Toasts First Dance Father/Daughter Mother/Son Anniversary Dance Wedding Party Dance Bouquet Toss Garter Toss Other...
If other, please describe here:
Who's car will gifts/cards be loaded into?
What time is last call?

: Hour Minutes AM/PM Option
Will transportation from the reception back to the hotel be provided?
Please list who is providing transportation:
Have you arranged for security officers?
Have you purchased your event insurance? *
Who will be the contact person in charge of buying more wine, beer, or ice if needed: (due to Iowa law it must be a family or friend to avoid liability from paid staff). If the venue provides the bar then who do we chat with during the reception about any bar related questions?

First Name Last Name
Please list the contact above's Phone Number:

- Area Code Phone Number
Day After Wedding
If having brunch, where will it be located?
What time will brunch start?

: Hour Minutes AM/PM Option
What date will you leave for your honeymoon?

- Month - Day Year Date Picker Icon
Notes
Please list any other notes here:
If you have not done so please email scanned copies of all contracts to Anthony or bring them to the Timeline meeting so he can scan them at that time.
Should be Empty:

Timeline Worksheet Form