Studio Short
Deposit and Payment
- This signed contract and $350 plus tax non-refundable session fee/retainer are required at time of booking to reserve the specified date and time of your photo session.
- Session fee includes
**pre-session e-mail/phone consultations
**30 minute photo shoot
**one outfit/onebackdrop
**my selecting the best images from the session
**professional retouching of those selected images- this is basic retouching to make the images look their best as my artistic vision sees fit. Any extensive editing (color selection, head swapping, etc) at client request will incur extra fees.
**In person viewing/ordering appointment. Location of ordering appointment to be determined based on circumstances, but will most likely be in your home.
- Short session fee includes three edited digital files
- Photos are viewed with Rachel during an ordering appointment 1-3 weeks after your photo session. Your three included digital images are chosen and any additional prints, product or digital image orders are placed and paid for during this appointment. All purchasing decision makers should be present at this appointment.
- All purchases must be paid in full before an order with my printing lab is placed or any digital files are sent. I do offer a payment plan.
- All sales are final. Due to the custom nature of the product, once an order is placed or any digital media is delivered, purchases are final and cannot be cancelled or returned.
- Signing this contract verifies that client has viewed Rachel Karnes Photography prices, which are subject to 6% VA sales tax. Any purchase made after 30 days after ordering appointment, may be subject to new pricing rates.
Your Session
- Session will take place in studio or at location determined during pre-session consultation
- Clients should ensure they are on time. Outdoor portrait sessions usually take place in the evenings, so late starts will affect length of session.
- Clients/parents are responsible for their own safety and the safety of their children/pets at all times. Rachel Karnes Photography shall not be held liable for any and all injury to Client during the course of photography session
- Clients are responsible for their own belongings at all times.
- If agreed upon session location requires paid parking, paid access, or paid permits, client is responsible to cover fees associated with location as well as organizing access if required.
- Clients agree to cooperate and communicate with me during the photo session. Rachel Karnes Photography is not responsible for missed images if clients fail to cooperate and communicate.
- Rachel Karnes Photography is to be the sole photographer for the session. Personal cameras or cell phone pictures will not be permitted during the session.
- Rachel Karnes Photography does not offer free or discounted re-shoots on the basis of client regret over choices such as wardrobe, location, props, etc.
Cancellation/Rescheduling
- If I have an emergency and am no longer able to provide my services at the agreed upon time and date, your session may be rescheduled. If rescheduling cannot meet your needs, you may opt to cancel your session and your session fee will be refunded. This is the only instance where your session fee will be refunded.
- If Client requests to reschedule a session, your session fee will be applied to the new session time and date. Please give me as much advance notice as possible. You may reschedule within the calendar year, but there is no guarantee of the same location/season for the new date and time.
- If Client cancels session for any reason, your retainer will not be refunded.
- In the case of inclement weather, Rachel Karnes Photography will make the decision if the photo session should still take place or to stop during a session due to the sensitivity of equipment. Session will be rescheduled at photographer’s discretion.
Copyrights/Image Usage and Reproductions
- Rachel Karnes Photography shall own the copyright of all images created and shall have the exclusive right to make reproductions.
- Client will be given model release to sign optionally. This will inform you as to what I can use the images created for. I respect your privacy 100% and you may indicate your images to not be used on any social media or in printed marketing.
- If you are purchasing digital images, you will also receive a signed print authorization allowing you to reproduce your images in print for your own personal use.
- Once client has been given access to download their purchased digital files, absolutely no refunds, exchanges, or cancellations ro order can be made.
- Please be advised, that I highly recommend ordering prints through me as I color calibrate my monitor to a professional printing lab to ensure accurate and consistent printing results. Rachel Karnes Photography is not responsible and will not be held liable for the quality of prints or products produced elsewhere.
- Digital images, neither purchased full resolution nor wedsized files, may be altered or edited by client or third party in any way.
- Raw files or unedited images will not be given to the client or a third party under any circumstance.
- High resolution digital files of images purchased are for print reproduction only. If you wish to share your images on social media, please let me know and I will resize a web image. My photo credit must be given either by linking to my website or social media page, or I can put my watermark on the image as well
- Taking screen shots of unpaid digital images or scanning prints to reproduce in any way is illegal.
- Photos generated from this session are for personal use only. Clients may not enter photos into any contests without express writtten consent from Rachel Karnes.
- Clients may not use their photos for commercial purposes nor give/sell to a third party to use for their cmmercial purposes.