A. Fee Payment: With this Mother’s Day sale, the discounted amount is due in full. This acts as your nonrefundable session deposit. This session deposit reserves the date agreed upon, which is TBD for newborn sessions. Meghan Vail Photography SHALL HAVE THE RIGHT TO CANCEL YOUR SESSION DATE OR TO GIVE IT TO ANOTHER CLIENT IF IT DOES NOT RECEIVE THE SESSION DEPOSIT. The fee shall be good for services performed for the originally scheduled due date. In the event that you need to reschedule that date, pricing and our availability to provide services on such date will be reviewed. In the event of a cancellation, your session deposit will be honored for one year. Meghan Vail Photography makes no guarantee that it will be able to provide services or the pricing above for any rescheduled session.
B. Re-shoots / Refunds: Re-shoots are determined at the discretion of the photographer. Photographer will determine whether a reschedule is necessary in the case of inclement weather. Re-shoots and refunds will not be given for poor choices of clothing, make-up, or hair related issues, or by not following the recommendations of the photographer.
C. Session Requests: Only the person(s) being photographed may attend the session; provided, however that in the case of children and infants, up to 2 parents may also attend. Parents attending session are kindly asked to adhere to any instructions from the photographer and to refrain from interfering with the photographer's work. Personal assistants, nannies, caregivers, friends and siblings may not attend sessions unless they are being photographed. *No cameras/camcorders/any types of recording device (this includes cell phone cameras) are allowed during the session unless prior arrangement has been made between client and photographer, including a written agreement. The photographer will not continue if there are other cameras or video taping during the session. *Please do not bring any children not being photographed to the session. *Please make sure hair is combed and face is clean and free of runny noses, etc. *Please avoid eating or drinking red or orange food or drinks before session, as red and orange tend to leave a stain on the face. Meghan Vail Photography reserves the right to terminate any session due to any failure of the client to adhere to the requirements set forth in this Agreement or if the model(s) being photographed are unwilling to be photographed or if anyone in the session is behaving in a manner that the photographer deems inappropriate or inconsistent with the purposes of the session. In the event of any such termination, Meghan Vail Photography may offer to schedule a new session in its sole discretion; provided, however, that it is under no obligation to do so. Under no circumstance will the session fee be refunded. Reminder: Photographer/Owner captures the “essence” of your children; the finer details (combed hair, clean faces, jewelry, etc.) are the parents’ responsibility. Removing these items before the session will be much simpler and more cost effective for the client.
D. Liable: Meghan Vail Photography is not responsible or liable for any failure to provide any services due to any act of God, weather event, act of government or any other occurrence, act or event which is outside of Meghan Vail Photography’s exclusive control. In addition, Meghan Vail Photography shall not be responsible for equipment failure or the failure of any software or other computer or electronic medium which results in any damage to any proofs, negatives, prints or photos or which result in the inability to print or duplicate any of the foregoing. Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.
E. Copyright & Penalty: Meghan Vail Photography retains all copyrights to all images created during client’s session. A print release may be purchased with digital files to print portraits for personal use up to designated size listed on print release. The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Meghan Vail Photography during client’s photo session. This applies to "sneak peek" images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. If client steals images via any method listed above, or any other method, client will be invoiced for the cost of EACH digital image client has stolen, at photographer’s current price per digital file. Note from photographer: I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them and include a sneak-peek for that very reason. However, I ask that you simply link back to my blog/website/Facebook page instead of right-clicking, saving, and sharing the image via your own page. I hope that you will respect not only my hard work, but also the time, money, and dedication that I have put into training and equipment to capture these images for you. Please do not steal them.
F. Archive: After six (6) months, all images will be purged from photographer’s hard-drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.
G. Model Release: I hereby give to Meghan Vail Photography the absolute and irrevocable right and permission with respect to the photographs that he/she has taken of myself and/or my minor child in which he/she may be included with others: a) To copyright the same in the photographer’s name or any other name that he/she may select; b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and; I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
H. Artistic Integrity: While Meghan Vail Photography strives to provide its clients with the utmost in photography services, Meghan Vail Photography is, first and foremost, an art studio with an established style and reputation. While Meghan Vail Photography regularly works with it’s clients to deliver photographs that will meet their individualized needs, Meghan Vail Photography reserves the right to exercise full artistic control over the nature, number and types of pictures it shoots.