CONTRACT TERMS
IMAGE DELIVERY DATE
• TO PROVIDE, within 3 MONTHS, at least, the minimum number of images as set forth above.
Robot Photography intends to get these digital images to the newlyweds via www.dafphoto.com/your_date (example: date of wedding =121218 e.g. Dec. 12, 2018 = www.dafphoto.com/121218)
•Robot Photography provides, at an extra fee, early delivery.
TIME OVERAGES
• TIME OVERAGES of shooting time; If more than the determined hour time allotment is requested by the client/ bride / groom in advance, or on the day of the wedding, Robot Photography will charge the following rate per hour $500. This amount will be added to the aforementioned service price. This hourly amount will be broken down by ½hour increments and rounded up.
COOPERATION
The parties agree to positive cooperation and communication.
• Engaging in conversation and behavior is to be open and honest. If client/ bride / groom have any concerns or disagreements with Robot Photography engagement of communication/ conversation or action/ behavior, client/ bride / groom is/ are required to speak up and communicate your concern with Robot Photography. Robot Photography promises to say thank you and be very willing to listen. Robot Photography expects the same from client/ bride / groom.
• "Defamation" is a catch-all term for any statement that hurts someone's reputation. Written defamation is called "libel," and spoken defamation is called "slander." Defamation is not a crime, but it is a "tort" (a civil wrong, rather than a criminal wrong). By signing this contract, client/ bride / groom agree to no form of public slander and will come to Robot Photography with any personal problems.
• Robot Photography is your ART DIRECTOR. The level of client/ bride / groom participation is different for every client/ bride / groom, which is determined during first client/ bride / groom meeting. Please Read “What to expect when you hire Robot Photography”.
CREATIVE LICENSE
• Images may be edited at the those employed by Robot Photography’s discretion, and delivered images may not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that those employed by Robot Photography produces.
• Artistic Style on its own behalf, and on behalf of the subject: Client acknowledges to be familiar with photographer’s portfolio and is requesting services with knowledge of the Photographer’s style; that Photographer’s work is constantly evolving; that services of unique and artistic nature; that the photos may be diffrent from photographs taken in the past; and that in creating the photos, the Photographer shall use her personal artistic judgement to create images consistent with her personal vision of the Event, which vision may be different from the Client’s and /or the Subject’s Vision of the Event. Accordingly, client acknowledges that the Photos shall not be subject to rejection on the basis of esthetic criteria.
• Any images altered by client/ bride / groom, must be granted permission from Robot Photography if client, bride/ groom, use image/ images to post socially on/in any public environment.
CHANGE OF DATE OR VENUE
Robot must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify Robot.
RETAINER
A non-refundable retainer fee of half total package is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid at the date specified herein. If final payment is not received as set forth herein, Robot Photography reserves the right to withhold delivery of the images and or not attend the wedding until payment is received. Upon clients signature and payment of retainer fee, Robot Photography agrees to reserve the date and time specified. The retainer fee is applied towards the final contracted wedding package.
• DUE DATE OF FINAL BALANCE Will Be Due: 2 weeks before wedding day.
CANCELLATION
There shall be NO refund of retainer after 48 hours from the signing of agreement due to the reservation of the photography date. If the event is cancelled within three months of the date, the client will be excused from contract. Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and Robot Photography. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform Robot Photography of the cancellation. The retainer fee will be transferable up to 365 days after cancellation. The client agrees to not expect a new date to automatically be available. The client will be given the chance to reschedule but cannot be pushed ahead of other reserved clients.
FAILURE TO PERFORM
Due to the limited and subjective nature of the event Robot Photography cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for lost photo opportunities due to any kind of equipment malfunction, the lateness of the event couple, or other principles. The Photographer is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Robot Photography will be used for organizational purposes only and in no way represents photography that will actually be produced. Robot will do her best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.
UNFORESEEN CIRCUMSTANCES CLAUSE
If Robot or its assigns, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then Robot shall return any moneys paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Robot.
INCLEMENT WEATHER CHARGE
In the event of severe weather, including but not limiting, a fire, severe rain storm or other unforeseeable events Robot may make the decision that it’s unsafe to drive home, and hotel stay will be billed to the client.
PRE-EVENT CONSULATION
It is not required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. Robot Photography can successfully communicate all event details via email or phone. If the client requests to meet, they must be willing to meet near the photographers location. It is highly recommended to take advantage of this opportunity.
WEDDING COORDINATOR/EVENT TIMELINE GUIDE
The entire wedding day, including everything from getting ready, ceremony, reception, etc is reququired to be provided by a trustworthy and noteworthy wedding coordinator. The client is responsible for communicating all day of information. Including, but not limited to: time line, itinerary, schedules, etc.; with Robot Photography prior to the wedding day. THIS IS TO BE SHARED WITH ANY PARTIES INVOLVED IN THE WEDDING. All of their names and contact information to be included on the timeline guide.
EXCLUSIVITY
Robot Photography shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors shall not interfere with the photographer’s duties. Guests will be asked to refrain from photographs at certain intervals of wedding services. Additional professional photographers may be employed only with prior written permission from Robot Photography. Guest photographers may NOT be active during the ceremony and will not be allowed to photograph during family and individual portraits. Robot Photography spends special time planning and posing your photographs and asks that guest NOT intervene. Robot Photography will request your intervention if a guest is inhibiting our ability to full document your wedding.
PERMISSIONS
It is the clients’ responsibility to schedule and receive permission to use various locations for photography, including the wedding and reception locations and any other locations used during the day of wedding, including engagement session. Should a location require a payment, this payment will be paid by the clients.
COPYRIGHTS
All photos created by Robot Photography are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by Robot to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without Robot Photography express written permission. The client may print (on their own) their personal wedding photographs with the written consent of Robot Photography only once in possession of the digital images, whether via robotphotography.com or thumb drive sold separately. The digital files remain sole property of Robot Photography.
This license allows the client to do the following with the images:
i) Display the images;
ii) Print the images;
iii) Upload, email, or electronically transfer the images or files; and,
iv) Publish the images on personal websites or social media websites
*This applies only if giving Robot Photography credit. A description must be made by the client stating ‘Copyright Robot Please do not copy/paste or edit in any way’.
THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:
APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY Robot Photography
MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES
PROOFS
Robot Photography, as a photographer and artist with whom Clients entrusts photography to, retains the judgment to remove any image(s) from the proofs that it deems bad or irrelevant.
EXPENSE REIMBURSEMENTS
The Client agrees to reimburse Robot Photography for all reasonable expenses relating directly to the wedding event itself. For example, parking fees, destination travel fees, accommodations, etc. Robot Photography will bill the client after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and Robot Photography agrees to supply expense receipts if so requested.
EVENT FOOD SERVICE
Wedding couple does agree to provide a meal for Robot Photography and those employed by Robot Photography.
RETURNED CHECKS
Returned checks are subject to a $500.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Robot Photography in the event that enforcement of this contract becomes necessary. All legal action shall take place in Los Angeles County, CA.
GARMENTS
Robot Photography cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for wedding garments. Robot Photography will not put any parties in a situation (unless requested by bride or groom) that will cause harm or damage to special garments. However, to achieve certain photos, the clients agree that will trust the discretion of Robot Photography and those employed by Robot Photography.
SUBSTITUTION
In the event of illness or sudden event out of the control of both parties, Robot will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.
TERMS/CONDITIONS
*Offerings [excluding prices] are subject to change without notice. The most up to date contract will immediately apply to any client that has already signed.
STORAGE OF IMAGES
Robot Photography recommends you back up your images on another media format other than CD/DVD. Robot Photography cannot be held responsible for the failure of CDs/DVDs due to mishandling. Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important.
THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE RECEIVED, READ, AND UNDERSTAND THIS AGREEMENT’S CONTENTS.
• Permission is hereby granted to Robot Photography to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose. The laws of California shall govern this agreement.
• All parties understand and agree to all that is above. Client(s) agree(s) to only sign if they have read and agreed to the terms of service in this contract and they believe all information is deemed correct to the best of their knowledge.