Sponsor Reimbursement Form

MENIFEE PONY

SPONSOR REIMBURSMENT FORM

(CLICK HERE for details of MPB Team Sponsor Incentive Program)

Requests can only be submitted by teams official Manager or Team Parent.

EXAMPLES of eligible expenses:

team party
team shirts/hoodies/batpacks
team batting cages
closing day raffle gift basket

EXAMPLES of INeligible expenses:

extra baseballs for the coach, even if using for that team
hitting net for the coach
any item that is not including all players
alcohol or any non-family or non-child type of item
anything illegal

Please allow at 2 to 3 weeks for processing of reimbursements. Failure to provide adequate supporting documentation could result in further delay. This time starts when original receipts are received by league.

All payments will be mailed to the payee address entered unless other instructions are specified.

EXPIRATION DATE: Reimbursement Requests MUST be made within 30 days of (after) spring Closing Day, or last scheduled game of fall or summer season. Requests after 30 days will not be considered.

IMPORTANT INFO ON RECEIPTS/INVOICES: Uploaded receipts must be in PDF format and must include store name, items purchased, prices for each, total price, order date. Preferably each receipt is only for items you're requesting reimbursment for, but if there are additional items on the receipt please highlight or circle the ones intended for the reimbursment. We can often accept an attached receipt without need for you to also mail one in, but it needs to be as stated above, and it needs to be approved by the treasurer.

Note: request can only come from team manager or team parent. Requests from any other person will not be accepted.

Position On Team: *

Requester Name: *

First NameLast Name

Phone Number*

E-mail*

example@example.com

By checking this box, the requester certifies the following: **

As the person requesting these funds, I certify that all purchases/expenses were team related expenses. In addition, I further certify that no alcohol was purchased with any team funds.

By checking this box, the requester certifies that the reimbursement is appropriately approved:*

IF SUBMITTED BY MANAGER, I certify that I approve the release of team sponsorship funds for payment of the expenses detailed below.IF SUBMITTED BY TEAM PARENT, I certify that I have received the coach's approval of the release of team sponsorship funds for payment of the expenses detailed below.

Season/Program*

Division*

Team Name*

Person to receive payment

Payee Name: *

First NameLast Name

Relationship To Team: *

Mailing Address*

Street Address

Street Address Line 2

CityState

Zip Code

Must be team related expense and valid support MUST be attached. In some cases ORIGINAL RECEIPTS MUST ALSO BE MAILED OR HANDED IN TO LEAGUE (address on website, or handed to league Treasurer), so please make sure you keep your receipts until you actually receive the reimbursment. The Treasurer will inform you if this is necessary, and if this is the case we will not reimburse without original receipts. We make every effort to follow legal rules in our sponsor/donation process.

AMAZON PURCHASES need to include the invoice, not a screen shot of the order page.

Date of Expense*

MonthDayYear

Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)*

Amount of Expense*

Please submit a copy COMPLETE of your receipt *

must include store name, items purchased, prices for each, total price, order date.

Date of Expense

MonthDayYear

Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)

Amount of Expense

Please submit a copy COMPLETE of your receipt

must include store name, items purchased, prices for each, total price, order date.

Date of Expense

MonthDayYear

Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)

Amount of Expense

Please submit a copy COMPLETE of your receipt

must include store name, items purchased, prices for each, total price, order date.

Date of Expense

MonthDayYear

Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)

Amount of Expense

Please submit a copy of your receipt

Comments/Notes/Requests

Sponsor reimbursements are handled by our League Treasurer. We state for you to expect it to take 2-3 weeks, but you can email our Treasurer to followup on this, just please wait at least one week from submission before doing so. treasurer@menifeepony.com.

YOU WILL GET TO A THANK-YOU PAGE AND YOU WILL GET A CONFIRMATION EMAIL IF SUBMISSION IS SUCCESSFUL

MENIFEE PONY

SPONSOR REIMBURSMENT FORM

Person Requesting

Team Information

Payee Information

Expense Detail

Expense 1

Expense 2

Expense 3

Expense 4