Sponsor Reimbursement Request

MENIFEE PONY

SPONSOR REIMBURSMENT FORM

(CLICK HERE for details of MPB Team Sponsor Incentive Program)

Reimbursement Requests can only be submitted by

teams official Manager or Team Parent
EXAMPLES of eligible expenses:

team party

team shirts/hoodies/batpacks

team batting cages

closing day raffle gift basket

EXAMPLES of INELIGIBLE expenses:

extra baseballs for the coach, even if using for that team

hitting net for the coach

any item that is not including all players

alcohol or any non-family or non-child type of item

anything illegal

Please allow at 2 to 3 weeks for processing of reimbursements. Failure to provide adequate supporting documentation could result in further delay. This time starts when original receipts are received by league.

EXPIRATION DATE: Reimbursement Requests MUST be made within 30 days of (after) spring Closing Day, or last scheduled game of fall or summer season. Requests after 30 days will not be considered.
Team Information
Season/Program*
Division*
Team Name*
Reimbursement By Zelle or Check?

Sponsor reimbursements are handled by our leagues Treasurer. We state for you to expect it to take 2-3 weeks, but you can email our Treasurer (treasurer@menifeepony.com) to follow up on this if at least one week has passed since your submissions. Your reimbursement can be by Zelle or check. A Zelle payment would be much faster, possibly by as much as 1-2 weeks.
How do you want to receive your reimbursement?*

by Zelleby Check
Will payment be made to your name?*

YesNo
ZELLE INFO SECTION

HIDDEN FIELD
Name on Zelle Account*

First NameLast Name
Zelle Account Primary Contact Type*

Your EmailYour Phone Number
Email for Zelle*

Confirmation Emailmust be associated with Zelle account
Phone Number for Zelle*
must be associated with Zelle account
PAY-BY-CHECK INFO SECTION

HIDDEN FIELD
Check Written To: *

First NameLast Name
Mailing Address for Check*

Street Address

Street Address Line 2

CityState

Zip Code
Payment Recipients Relationship To Team: *
PERSON SUBMITTING FORM

HIDDEN FIELD
Person Requesting
YOUR Name: *

First NameLast Name
YOUR Email*
example@example.com
YOUR Phone Number*
of person submitting this form
YOUR Position On Team: *
of person submitting this form
By checking this box: **

As the person requesting these funds, I certify that all purchases/expenses were team related expenses. In addition, I further certify that no alcohol was purchased with any team funds.
By checking this box:*

IF SUBMITTED BY MANAGER, I certify that I approve the release of team sponsorship funds for payment of the expenses detailed below.IF SUBMITTED BY TEAM PARENT, I certify that I have received the coach's approval of the release of team sponsorship funds for payment of the expenses detailed below.
IGNORE THIS FIELD
example@example.com
Expense Detail
Must be team related expense and valid support MUST be attached. In some cases ORIGINAL RECEIPTS must also be mailed or handed in to league (address on website, or handed to league Treasurer), so please make sure you keep your receipts until you actually receive the reimbursment. The Treasurer will inform you if this is necessary, and if this is the case we will not reimburse without original receipts. We make every effort to follow legal rules in our sponsor/donation process.

AMAZON PURCHASES need to include the invoice, not a screen shot of the order page.
IMPORTANT INFO ON RECEIPTS/INVOICES: Uploaded receipts must be in PDF format and must include store name, items purchased, prices for each, total price, order date. Preferably each receipt is only for items you're requesting reimbursment for, but if there are additional items on the receipt please highlight or circle the ones intended for the reimbursment. We can often accept an attached receipt without need for you to also mail one in, but it needs to be as stated above, and it needs to be approved by the treasurer.
Expense 1
Date of Expense*

MonthDayYear
Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)*
Amount of Expense*
Please submit a copy COMPLETE of your receipt *

must include store name, items purchased, prices for each, total price, order date.
Cancelof
Expense 2
Date of Expense

MonthDayYear
Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)
Amount of Expense
2----Please submit a copy COMPLETE of your receipt

must include store name, items purchased, prices for each, total price, order date.
Cancelof
Expense 3
Date of Expense

MonthDayYear
Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)
Amount of Expense
3---Please submit a copy COMPLETE of your receipt

must include store name, items purchased, prices for each, total price, order date.
Cancelof
Expense 4
Date of Expense

MonthDayYear
Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)
Amount of Expense
Please submit a copy of your receipt

Cancelof
Comments/Notes/Requests
YOU WILL GET TO A THANK-YOU PAGE AND YOU WILL GET A CONFIRMATION EMAIL IF SUBMISSION IS SUCCESSFUL
Should be Empty:

MENIFEE PONY

SPONSOR REIMBURSMENT FORM

Team Information

Reimbursement By Zelle or Check?

ZELLE INFO SECTION

PAY-BY-CHECK INFO SECTION

PERSON SUBMITTING FORM

Person Requesting

Expense Detail

Expense 1

Expense 2

Expense 3

Expense 4