What You'll Get: Traditional Travel Planning (Non-Wedding)
- You will receive a personalized recommendation for an international vacation, with up to 3 destination or 5 resort options that meet or exceed expectations.
- Alpaca Your Bags Travel specializes in all-inclusive resort and cruise vacations. Your recommendation will be geared toward these options unless explicitly stated otherwise.
- Considerations for recommendations will include: travel complexity, location amenities, requested features of the resort or hotel, timing and budget.
- Quotes will include pricing for the following:
- Round-trip airfare (if requested)
- Hotel Accommodations
- Transfer between the destination airport and hotel
- Travel Insurance (if requested)
- Any optional excursions, expediting services or upgrades that meet your needs
- Pricing quotes are valid for the amount of time listed in the proposal. If a quote expires without payment, pricing is no longer valid and the booking will need to be re-priced
- This planning agreement expires within 60 days of submission.
- If travel is not booked within 60 days of completing this agreement, a new planning consultation fee will be charged
- It is the responsibility of the traveler to complete all necessary paperwork and provide payment means in a timely manner.
What You'll Get: Time of Travel
Guests of Alpaca Your Bags Travel will receive:
- Printed copies of itinerary and travel documents mailed to approximately 1 month prior to travel
- Access to our free Trip Plans itinerary app, a digital copy of everything in the above packet
- VIP email introduction to resort team prior to arrival
- Personal assistance before, during and after travel
Your Commitment
Unfortunately, my crystal ball is on the fritz. The Psychic Friends Network is no longer in service. The traveler understands that the recommendation and resort selection process is dependent on quality feedback and communication. Effective communication and specific feedback are vital to a productive, collaborative relationship. As part of this agreement, the traveler commits to providing timely and detailed feedback on the resort and/or destination recommendations. Thanks for your cooperation until my psychic abilities are restored.
Fees & Payment Schedule: Traditional Travel Planning
Travel planning involves time and expertise. Our recommendations are based on personal experience and professional resources. The supplier partners that we select are chosen based on their ability to meet your specific needs. Your final itinerary should meet or exceed your expectations.
In order to perform the professional services required to plan and arrange your travel, a consultation fee is required. This deposit is due at the time of agreement and is non-refundable and non-transferable.
In the unfortunate event that plans are cancelled or if the itinerary is not fulfilled for any reason, the consultation fee remains non-refundable and non-transferable.
Our current consultation fees (effective July 1, 2019) are below:
- Individual International Trips, Alaska & Hawaii (Solo, Couple, Family): $125.00
- Group Trips (Groups of 5 rooms or more): $250.00
- We accept Master Card/ VISA/American Express/Discover via Square or Invoice. Payment may be made via this form, or an invoice can be sent upon request. We do not accept checks or cash.
International Travel Requirements
- A valid US Passport is required for international travel. The US Department of State recommends that passports are be valid for at least 6 months beyond the scheduled departure date.
Alpaca Your Bags Travel LLC is not responsible for the issuance of travel identification such as passports and/or visas. Travelers should ensure they have or have been approved for the appropriate documents before purchasing travel
- Passengers with prior criminal convictions are responsible for ensuring that they are not restricted by the laws of the country to which they are traveling. For example: Travelers with DUI/DWI convictions may be prohibited from traveling to Canada.
- Passengers traveling without proper documentation or meeting destination requirements may be denied boarding or entry to an international destination and will not be entitled to a refund.
- Important: For international travel, booking name must match your passport exactly (first, middle, last), no exceptions.
- For information regarding passport applications or renewals, please visit the U.S. Department of State website.
- Alpaca Your Bags Travel is not responsible for disruptions in your travel plans due to travelers providing incorrect information.
Changes and/or Cancellations
This consultation agreement only applies to travel planning provided by Alpaca Your Bags Travel LLC. This agreement does not represent fees associated with resorts, airlines and other vendor services.
Any resort, airline or vendor penalties incurred by the traveler as a result of changes or cancellation are the sole responsibility of the traveler as presented in subsequent invoices and agreements.
Please note that a signed copy of this agreement must be received by Alpaca Your Bags Travel before planning can begin. We will notify you upon receipt of this agreement.
Payment of planning & research fees does not guarantee additional planning or travel services. Completion of additional travel services is dependent on agency availability and is at the sole discretion of Alpaca Your Bags Travel LLC.
Hostility Clause
Alpaca Your Bags Travel reserves the right to terminate this agreement if the travelers become hostile to the point where we are unable to complete the duties included in this agreement.
We will not tolerate offensive language or abusive behavior at any time during the planning process. Kindness is appreciated. If this clause is invoked, any monies paid will be forfeited by the client.
Planning Retainer Agreement
By submitting this form, I agree to the terms of this agreement and give authorization for Alpaca Your Bags Travel LLC to charge my card for the planning fee outlined above. I understand that this payment is completely non-refundable and non-transferable.