By signing this Contract, THE CLIENT acknowledges that he/she has read it in its entirety and is signing it of free will, wishing to book a photoshoot with Beginnings & Beyond Photography. THE CLIENT understands all Terms and Conditions and accepts responsibility for signing said Contract. The Client acknowledges that he/she will be attending the session and is contractually obligated to all said Terms and Conditions. Failure to do so will result in the forfeiture of payment and denial to attend the Photo Session.
THEREFORE THE CLIENT has agreed to the following TERMS AND CONDITIONS :
This agreement constitutes a contract for Beginnings & Beyong Photography services. The client hereby agrees to all terms contained in this agreement. Client is responsible for reading all literature presented to them in person, or in writing including the price sheet. Failure to comply with any studio policies will result in forfeiture of session fee as well as any prepayments made for services. The photographer's rates as well as the price of the prints, images, collections, and digital files are not negotiable.
● RETAINER AND PAYMENTS: The Client shall make a non-refundable booking retainer for the Photographer to perform the services specified herein. Upon payment, the Photographer will reserve the time and date agreed upon by both parties. Client agrees that this retainer is earned by the Photographer when paid, and is remitted in consideration of the experience, reputation, skill of the Photographer, and in consideration of the inability of the Photographer to schedule other clients during this time. On signing of this agreement by both parties hereto, the Photographer will reserve the date and times ranges agreed upon and will not make another reservation for the specific date and time frame. For this reason, all retainers are non-refundable even if the date is changed or if the session becomes cancelled for any reason.
● SESSION FEE/RETAINER: The Session Fee /Retainer is NOT REFUNDABLE for any reason once paid, under no circumstances will the Session Fee be refunded. The Client understands and agrees that no images, digital or physical, are included in the cost of the Session Fee/Retainer
● The session fee is 50% of package unless discounts or sales are applied on the invoice. The session fee does not include any images whatsoever.
● the client has been educated on the investment and understands the package costs
● PHOTOGRAPHER’S STANDARD PRICE LIST: The charges in this Contract are based on the Photographer’s Standard Price List. The price list was discussed via email between THE PHOTOGRAPHER and THE CLIENT prior to booking the session. Contents included in any package are not redeemable as cash or as a deduction from package price. All purchases over the amount of included will be billed to Client. Products are subject to availability from the manufacturer. Client will only receive images that are purchased, all unpurchased images are immediately purged upon completion.
● Cancellations, Reschedules, Terminations and Refunds :
○ Both parties agree that this contract is conditional upon THE CLIENT fulfilling all of his/her obligations in a satisfactory manner, as deemed by STUDIO. THE PHOTOGRAPHER reserves the right to terminate this Contract and /or remove THE CLIENT from the studio, or other location of shooting, at any time without a refund if he/she is engaged in behavior including, but limited to; illegal actions, belligerent, inappropriate, or disruptive behavior as deemed by THE PHOTOGRAPHER. THE PHOTOGRAPHER may terminate this contract at any time, if he/she feels that THE CLIENT is not performing in a manner acceptable to the company, or the terms and responsibilities of this Contract are not being met.
○ THE CLIENT agrees that any cancelation must be in writing. No monetary reimbursement will be provided.
○ THE CLIENT agrees that in the event that the STUDIO cancels the session for any reason, including but not limited to; medical emergency, family emergency, inclement weather, road closures, natural disaster, closure of studio/venue, or similar catastrophe, THE CLIENT will not receive a refund, instead a full credit for whatever monies paid, will go towards a future Session, to be used within 6 months time.
○ THE CLIENT agrees that a no-call/no-show on the day of the shoot will result in a $250+tax no-call/no-show fee.
○ THE CLIENT agrees that the first reschedule request (made within 3 weeks notice unless exceptions noted below) will be complimentary, but that additional reschedule requests will be charged.
○ Reschedules are limited to no more than a 6 week period from the originally scheduled session, sessions may not be pushed out any further than 6 weeks from the originally booked date. Should the Client request a new date more than 6 weeks out, a new Session Fee/retainer and Contract will be required and the Client will be responsible for purchases off of the most current price list.
○ Exceptions to these policies will apply only to the following;
* Hospitalization
* Diagnosed illness, injury, flu, fever
* Hospitalization of immediate family member for illness, injury, flu, fever
● Payment Schedule and Fees :
○ THE CLIENT agrees that the paid retainer/session fee of 50% of package fee is non-refundable/non-transferable in order to hold a reservation/date with STUDIO. Any change of date requires a newly signed Contract and THE CLIENT agrees that the initial contract and retainer become void and that THE CLIENT is subject to the most current pricing options should the price have raised since booking. THE CLIENT agrees that if he/she cancels(with no intent of rescheduling) the session before it is completed, the retainer and all additional payments are void and not valid as a credit towards any other sessions or products with STUDIO.
○ THE CLIENT agrees to have the total amount due paid within the date of the session. Failure to do so, without previous arrangement will result in the hold up of your images being delivered on time.
○ THE CLIENT agrees that any products or services added after the Contract has been signed are subject to current pricing. Pricing may change without notice, and is only guaranteed on products and services selected at the time of Contract signing.
○ THE CLIENT agrees that he/she may add additional items at any time to his/her Contract, subject to current pricing, but may not remove items from the Contract once it has been signed.
○ THE CLIENT agrees that he/she will receive only what is stipulated by the Contract above. THE CLIENT understands that STUDIO chooses the best selection of photographs for viewing. Additional files are not available for purchase or viewing and any images not chosen by STUDIO will be deleted.
● Session Details:
○ THE CLIENT must arrive on time to your appointment. THE CLIENT agrees that if he/she is more than 20 minutes LATE for a regular Photography Session without notice, it will be cancelled without monetary reimbursement.
○ THE CLIENT must arrive on time to your appointment. THE CLIENT agrees that if he/she is more than 5 minutes LATE for a MINI Photography Session without notice, it will be cancelled without monetary reimbursement.
○ THE CLIENT agrees that STUDIO has the right to refuse to photograph the following, including, but not limited to; a particular location, time of day, any outfit or prop, based on technical and artistic merit. THE PHOTOGRAPHER has full artistic license in relation to photographs and session. THE CLIENT understands that if THE PHOTOGRAPHER does not allow props, they will not be used in any manner whatsoever.
○ THE CLIENT agrees that THE PHOTOGRAPHER will not be held liable if a particular photograph is not obtained when necessarily limited by guidelines or regulations, including but not limited to; hotel regulations, venue regulations, privacy regulations, legal restrictions, light, time, space, willingness of subject, artistic discretion, and weather. THE CLIENT agrees that STUDIO will abide by these guidelines and that they are outside of the control of THE PHOTOGRAPHER, who is not responsible for the impacts that these guidelines may have on resulting on photographs.
○ THE CLIENT agrees that STUDIO is not responsible for providing items of clothing in a specific color, style or size that have previously appeared on social media platforms. All items from THE PHOTOGRAPHER'S collection are rotated out frequently. If you have a specific request for a specific item - please make sure you are requesting at booking.
○ THE CLIENT agrees that if he/she spray tans before session and they turn out orange, or tan lines are present; THE CLIENT understands that it may take longer for photos and/or products to be returned, as outsourcing of editing may be required. THE CLIENT agrees that an extra fee applies for this.
○ THE CLIENT agrees that STUDIO and STAFF are not liable for any loss, damage, or injury while on premise of the session. This includes hair and makeup application, destruction of personal property not limited to but including personal belongings, attire, physical body, or vehicle.
○ THE CLIENT agrees that they are responsible for replacing items they/their guests break. Ex; children running around light and knocking it over.
● ARTISTIC RIGHTS and PROOFS: The Photographer retains the right of selecting the images shown to the Client. The Photographer is under no obligation to show any minimum number of proofs. The Photographer will make every effort to show the maximum number of proofs from each session, but will make culling decisions to only show images in line with the quality of the portfolio. Any images culled out by the Photographer will not be shown or sold. The Photographer also retains the right to make adjustments to the photographs in post-processing as the Photographer deems within their creative control. Additional processing & editing requests outside of the usual editing may be requested for $20 per file. Example; face swaps. Editing out temporarty tattoos) Unretouched proofs and/or RAW files are never sold.
● REVEAL & ORDERING APPOINTMENT: THE PHOTOGRAPHER will make every attempt to hold the IMAGE REVEAL/PROOF GALLERY online within 1 week of the day of the photoshoot.
● FINAL SALE: All sales are final. All monies collected by STUDIO are non refundable. No refunds will be given on the Session Fee or the Order. Once the Client places an order for physical and/or digital products, the order is final and may not be changed, altered, reduced, or cancelled. This stands for both payments in full and payment plans. No refunds will be given on products after the order has been placed. Pre Session Payment Plans are not refundable should the Client choose to cancel their session vs reschedule. If a reschedule is needed, all monies paid towards package will be moved forward, but a possible reschedule fee will apply inorder to book a new date if adequate notice is not given.
● COMPLETION SCHEDULE: Digitals shall take 2 weeks from the date of session. Prints shall take 2 weeks from date of ordering (Usually when CLIENT recieves digitals back to confirm they are happy with final edits) The Photographer is not liable for delays due to manufacturing and/or shipping. All un-purchased images are subject to immediate deletion upon conclusion of the Reveal & Ordering appointment. Purchased images are subject to deletion thirty (30) days after final products have been received by the Client. Deleted images are not recoverable and proofs are not held for any reason.
● Albums, Products and Editing:
○ THE CLIENT understands that the Ordering Session/Online Proof Gallery is the ONLY time they can order prints or products, and that any images not purchased at the Viewing and Ordering Session will be deleted immediately.
○ THE CLIENT agrees that album layouts are designed by THE PHOTOGRAPHER and are to be approved by THE CLIENT after they receive their digitals.
○ THE CLIENT agrees that all albums/products must be paid for in full before work will be started on them. Once payment is made, no refunds will be granted for any reason.
○ THE CLIENT agrees that he/she must view and approve the state of the album upon delivery. If there are any manufacturer defects, THE CLIENT agrees that he/she must return the album to THE PHOTOGRAPHER within [3] days of receipt for repair. THE CLIENT agrees that THE PHOTOGRAPHER and Third Party supplier are not at fault if the defect is self-inflicted by THE CLIENT or if he/she has not properly cared for the album or has caused purposeful damage in any way. Repair will not be covered for reasons including, but not limited to; if THE CLIENT has torn a page, dented the cover, broken the spine, spilled any items on the album or generally mistreated it. THE CLIENT agrees that if he/she is submitting the album back to THE PHOTOGRAPHER with a manufacturers' defect that the layout will not be changed in any way. Only the defect will be repaired.
○ THE CLIENT agrees that once he/she is signs off on the album design that zero revisions are included.
○ THE CLIENT agrees that the digitals received have been edited at the discretion of THE PHOTOGRAPHER. Any extra editing requests are subject to a service charge and at the discretion of THE PHOTOGRAPHER with right of refusal. It is at the discretion of THE PHOTOGRAPHER to not include a photo if it is not up to self-defined technical standards.
● Copyright and Use of Images:
○ THE CLIENT agrees that THE PHOTOGRAPHER owns all images taken during the Photography Session. THE CLIENT understands that the photos will not be posted, unless he/she gives THE PHOTOGRAPHER permission.
○ THE CLIENT agrees that if he/she selects, THE PHOTOGRAPHER has full permission to display these images in locations including, but not limited to; online websites, blogs, in studio, online or printed promotional material, social media sites such as Facebook, Instagram, Pinterest and/or in any printed media.
○ THE CLIENT agrees that he/she does not have any claim to copyright, patent, or other ownership of the photographs. THE CLIENT understands that he/she has purchased the rights to share the images online or print the digital files only and that the images may not be altered/edited or cropped in any way.
○ THE CLIENT agrees that if he/she wishes to submit the photos to an online or printed publication, he/she must obtain written consent from THE PHOTOGRAPHER prior to doing so.
○ THE CLIENT agrees that no monetary gain may be acquired at any time from the sale of the images. This action is illegal and will result in legal action at the expense of THE CLIENT.
○ THE CLIENT agrees that all images must be sourced at all times. THE CLIENT understands that he/she may post images on sites including, but not limited to; Facebook, Twitter, Instagram, social forums, Pinterest and/or through use in emails and agrees that he/she will credit THE PHOTOGRAPHER every time he/she does so. Images posted to any online media platforms that are not sourced will be reported to the site and removed. Repeated failure to properly source images will result in legal action.
● Privacy, Confidentiality and Liability:
○ THE CLIENT agrees that all information and documents given to him/her are the exclusive property of THE PHOTOGRAPHER and are confidential information. They may not be sold, shared or copied.
○ THE CLIENT acknowledges that THE PHOTOGRAPHER will not be held responsible for the final destination of the images if permission is given to share them for promotional purposes.
○ THE CLIENT agrees that by signing this contract he/she releases THE PHOTOGRAPHER of any and all liability. THE CLIENT assumes all risk and has no legal recourse against THE PHOTOGRAPHER. This includes, but is not limited to; personal injury, loss of income, damage to personal items, emotional distress, illness, loss of property, paralysis or death, as well as negligence of THE PHOTOGRAPHER.
○ THE CLIENT agrees that while THE PHOTOGRAPHER will take all care, circumstances beyond THE PHOTOGRAPHER'S control could result in the loss, damage or failure of products and/or equipment. If image files are damaged, lost or corrupted, as deemed by THE PHOTOGRAPHER, liability shall not exceed a reshoot to take place within, but no later than, 90 days. No monetary reimbursement will be provided.
○ THE CLIENT agrees that he/she must back up the digital negatives once received. THE PHOTOGRAPHER is not responsible for the storage of the images after this time. THE CLIENT agrees that THE PHOTOGRAPHER is not responsible for updating the files as technology advances.
○ THE CLIENT agrees that THE PHOTOGRAPHER is not at fault or in any way liable if anyone else present at the session is hurt/injured at any time. This includes, but is not limited to; children, caregivers, additional family members or friends or persons of any nature.
○ THE CLIENT agrees that he/she is of legal age to participate in a Boudoir Photography Session. THE CLIENT understands it includes nudity and that he/she will be photographed wearing little and/or no clothing. THE CLIENT understands what a Boudoir Photography Session is, and is signing this Contract in full competency, without being coerced, influenced and of his/her own free will.
○ THE CLIENT agrees that the level of nudity he/she shows during the Boudoir Photography Session is at his/her own discretion. THE CLIENT agrees that he/she will not do anything he/she is uncomfortable with and will speak up at the time if uncomfortable with a certain level of nudity or a pose.
○ THE PHOTOGRAPHER is a professional and shoots in a professional manner. THE CLIENT agrees that he/she will in no way hold THE PHOTOGRAPHER responsible or liable for sexual inappropriateness.
○ THE CLIENT may not hold the photographer, employees, or the company as a whole liable for any injury or illness pertaining to the session including any hair and makeup applications or use of the client wardrobe. The Client may not hold the photographer, employees, or the company as a whole liable for any items left at the studio, building, parking lot, or damage/theft to vehicle while on premise. The Client may not hold the photographer, employees, or the company as a whole liable for any injury or loss during the travel to or from the shoot location or studio.
● REFUNDS AND NON DISCLOSURE AGREEMENT: Should the Client receive a refund for any reason whatsoever, the Client agrees to not leave any negative reviews or comments on any websites, forums, or social media, etc. The Client agrees with this term both in conjunction with the signing of this agreement as well as acceptance of the refund. Should the client not withstand this agreement, legal action will be pursued by the Photographer.
THEREFORE, the parties state, by their own free will, that they have read and accepted all of the Terms and Conditions stipulated in this Contract, including:
Force Majeure:
STUDIO shall not be liable for its failure to fulfill its obligation under this Agreement, if such failure is due, but not limited to; an act of God, extreme weather conditions, inevitable accident, fire, lockout, strike or other labour dispute, riot or civil commotion, act of public enemy, rule of any government or governmental instrumentality (whether federal, state, local or foreign), failure of technical facilities, pandemic, failure or delay of transportation facilities, or any other cause of a similar or different nature not reasonably within reasonable control.
I, the undersigned client, hereby warrant that I am competent to contract in my own name. I confirm that I have read the herein agreement prior to its execution and I am fully familiar with the contents thereof. This agreement shall be binding upon me and my heirs, legal representatives and assigns.