Annual Service Unit Finance Report 2023-2024

Annual Service Unit Finance Report 2023-2024

A recap of your Service Unit's income and expenses from the reporting period (June 1st to May 31st) that is to be completed in its entirety by June 15th of each year with a copy of the current year May dated bank statement attached. Also, a check register (Excel file preferred) will be required to be maintained throughout the year and attached to the Finance Report.
***IMPORTANT: PLEASE READ***

TROOPS:

All troops are required to submit their Annual Troop Finance Report thru the Volunteer Tool Kit (VTK) Finance Tab. If you are a troop co-leader or treasurer and need help getting started with submitting your Annual Troop Finance Report thru the VTK Finance Tab please check out the GSUSA Volunteer Toolkit - Troop Finance view and VTK Finance Tab User Guide in gsLearn or contact our Member Services Center at 1.800.666.2141 or help@gsdakotahorizons.org. Please do NOT continue on with this form. If you continue on with this form, you will be asked to resubmit your Annual Troop Finance Report thru the VTK Finance Tab.

SERVICE UNITS:

Since the VTK Finance Tab is only available to troops, you will continue using this form to submit your Annual Service Unit Finance Report. The form has been updated to mirror the Annual Troop Finance Report that troops are required to submit thru the VTK Finance Tab.
GSDH Resources:
1. Check Register 2023 - 2024: GSDH recommended check register for the 2023-2024 reporting period, formatted to match the Annual Service Unit Finance Report.
2. Just-in-Time: Annual Finance Report
Please choose your Service Unit (SU)*
Income

If there is no value for an item, leave the field at 0.00.

Enter in your SU's annual income in the provided categories.
Troop Dues Income
Fall Program Income (Deposits)
Deposits (from all sources, including those for troops and/or girls) made into SU bank account that are related to the Fall Product Program. If your SU accepts credit card payments it is acceptable to enter the net deposit (sale amount less credit card processing fees paid) here.
Cookie Program Income (Deposits)
Deposits (from all sources, including those for troops and/or girls) made into SU bank account that are related to the Cookie Program. If your SU accepts credit card payments it is acceptable to enter the net deposit (sale amount less credit card processing fees paid) here.
GSDH Paid Incentives/Proceeds
Including, but not limited to, Annual Finance Report submission incentive, Product Program proceeds, Recognition Event funds and Spring Renewal Goal incentives.
Disbanded Troop Funds
Funds received from a disbanded troop. Could come from the troop directly or from GSDH.
Money Earning Activities Income
Activities organized by the group (not by the council) that are planned and carried out by girls (in partnership with volunteers) and that earn money for the group. These money earning opportunities must be pre-approved by council.
Dakota Dough Reimbursement Income
Employee Matching Gifts
Donations Income
Employee Matching Gifts
Troop / SU Sponsorship Income
Service Unit Funds Requests
SU Led Event Income
Fees received from girl/troop for attending a SU Event
IRG Income
Funds received for IRG's (Independently Registered Girls). Do not include funds related to a Product Program, use Fall Program Income (Deposits) and/or Cookie Program Income (Deposits) above.
Miscellaneous Income
To be used when no other category works. Must be able to explain in detail (in check register) what each deposit in this category is. Interest Income.
Total Income
This field is auto-calculated for you based on the information entered into each income category.
Add a note on Service Unit INCOME (optional)
EXPENSES

If there is no value for an item, leave the field at 0.00.

Enter in your Service Unit's annual expenses in the provided categories.
GSUSA Membership Dues
GS Retail Store Purchases
Girl Scout retail purchases made in store or online. Do not include payments made to GSDH for membership or programs.
Meeting Supplies (Including Food)
Council / SU Events
Fees paid to attend a Council or Service Unit Event.
Other Troop Events
Council / SU Camps
Troop Camping
Service Projects
Fall Product Program Expenses
Expenses to promote your Fall Program. Do not include GSDH ACH payments.
Cookie Program Expenses
Expenses to promote your Cookie Program, including but not limited to business cards, cookie booth supplies and cost of cookie samples. Do NOT include GSDH ACH Payments.
Fall Program Payments to GSDH
GSDH ACH Payments (or checks written to GSDH if you did not participate in ACH). Do not include expenses to promote your Fall Program
Cookie Program Payments to GSDH
GSDH ACH Payments (or checks written to GSDH if you did not participate in ACH). Do not include expenses to promote your Cookie Program.
Volunteer Expenses
Expenses related to volunteer support, training and appreciation.
SU Event Expenes
Expenses to put on a SU Event. Troops, do NOT include your fees to attend a SU Event here. Please use Council / SU Events above.
Recognition Expense
Recruitment Expense
Expenses to host recruitment events.
IRG Expenses
Funds spent on behalf of Independently Registered Girls (IRG's). Do not include payments related to a Product Program, use Fall Product Program Payment to GSDH and/or Cookie Program Payments to GSDH above.
Miscellaneous Expenses (Must Explain)
To be used when no other category works. Must be able to explain in detail (in check register) what each expense in this category is. Bank Service Charges.
Total Expense
This field is auto-calculated for you based on the information entered into each expense category.
Add a note on Service Unit EXPENSES (optional)
Are there any income or expense categories that you would like to see added to next year's report to make the Annual Service Unit Finance Report more meaningful for your team? (optional)
FINANCIAL SUMMARY

2023 - 2024
Starting Balance
If you are a returning Service Unit, you will enter in your Starting Balance. This should be the ending balance from your 2022 - 2023 reporting period check register. If you are a new Service Unit, this will remain zero.
Income
This field is auto-calculated for you based on the information entered into each income category.
Expenses
This field is auto-calculated for you based on the information entered into each expense category.
Ending Balance
This field is auto-calculated for you based on the information entered into each income and expense category. It should also match the ending balance in your check register.
From the Council
The Board of Directors recognizes the need to maintain nominal account balances to fund day-to-day activities for the girls and adults. If your account balance exceeds $400 an explanation of how the SU plans to spend their funds needs to be provided.
Submit the Service Unit Report by June 15, 2024

BANK INFORMATION

Checking Account Required
Bank Name*
Branch Name*
Last 4 account #s*
This information is mandated by GSUSA and is not meant to replace any of the Bank Account Confirmation / ACH Form submission requirements.
Signers on Checking Account (Signer 1)*

First NameLast Name
Signers on Checking Account (Signer 2)*

First NameLast Name
Signers on Checking Account (Signer 3)

First NameLast Name
Please click on "Choose File" to attach your check register (Excel file preferred).

Upload a File
If you are unable to attach your check register, please e-mail check register to finance@gsdakotahorizons.org. E-mail subject line should be SU ### Check Register where ### is your Service Unit number. Cancelof
Please click on "Choose File" to attach your current year May dated bank statement.

Upload a File
If you are unable to attach your May dated bank statement, please e-mail May dated bank statement to finance@gsdakotahorizons.org. E-mail subject line should be SU ### Bank Statement where ### is your Service Unit number. Cancelof
E-mail*
Name of person submitted Annual Service Unit Report*

First NameLast Name
After submitting your Annual Service Unit Finance Report, you will recieve an e-mail to the e-mail address listed above that will contain a copy of your Annual Service Unit Finance Report in the body of the e-mail. Please save your Annual Service Unit Finance Report, check register, bank statements (the full year) and receipts for two years. They will be needed if your account is ever audited. An audit of your Service Unit account can be initiated in one of three main ways.
1. GSDH sees Troop or Service Unit Funds Policy violations or questionable use of troop/Service Unit funds in the annual review of the Annual Finance Report.
2. GSDH will randomly audit a certain percentage of accounts each year based on the number of active troops/Service Units and the balance in those accounts.
3. Another member/parent/sponsor/bank brings a financial concern to GSDH's attention regarding questionable use of troop/Service Unit funds or lack of reporting on the use of troop/Service Unit funds.
Should be Empty: