This Exhibitor Agreement (“Agreement”) is entered into by and between the Xi Theta Omega Chapter of Alpha Kappa Alpha Sorority, Inc., (hereafter referred to as “XTO”) and your organization or business (hereafter referred to as “Exhibitor”) in order to promote services and distribute information related to Exhibitor’s business or services at the 2016 Annual Family Expo (hereafter referred to as the “Event”).
SPONSORS. This event is sponsored by the Xi Theta Omega Chapter of Alpha Kappa Alpha Sorority, Inc., the Arlington Foundation for Excellence in Education, and Tarrant County College collectively the “Sponsors.”
SERVICES. XTO agrees to provide one six or eight-foot Exhibit table, up to two chairs, and space for a table display for Exhibitor. Additional set-up requirements such as Internet, electrical plugs, etc., must be arranged prior to the Event. The term Exhibitor shall include the Exhibitor, all officers, directors, employees, agents, representatives, or other personnel of Exhibitor.
EXHIBIT SET-UP. Set-up time for the Event is 8:30 am, Saturday, February 25, 2017. Please do not ship set-up materials to Alpha Kappa Alpha’s attention, we cannot accept them. Tear down must be completed within two hours following the end of Exhibit hours.
EXHIBIT HOURS / AREAS. Exhibit hours shall be Saturday, February 25, 2017, 9:00am -1:00pm. No Exhibitors shall be allowed to display beyond this time. Exhibitor shall keep the Exhibit table and immediate Exhibit areas clean, in an orderly fashion, and free of trash at all times.
APPLICATION APPROVAL. XTO reserves the right to approve or deny all exhibitors and exhibits. All personnel that will represent Exhibitor at the Event shall be appropriately dressed with shirt and shoes.
COST. Exhibitor shall be allowed to display and promote Exhibitor’s business or services at no cost.
PREMISES. The Event shall be held at Tarrant County College, Southeast Campus, 2100 Southeast Parkway, Arlington, TX 76018 (hereafter referred to as the “Premises”).
CANCELLATION. Exhibitor agrees to notify XTO of cancellation not less than five (5) business days prior to the Event.
SECURITY. The Sponsors shall incur no liability or responsibility for any loss or damage sustained to Exhibitor, Exhibitor’s personnel, or Exhibitor’s property during set up, Exhibitor hours, or at any other time thereafter while Exhibitor is on the premises. The Sponsors shall not be under any obligation to provide security for the Event.
HEALTH SCREENING. If Exhibitor is a health related entity and will be performing health screenings, needle pricks, or any other form of health assessments on the Premises, Exhibitor is required to provide sponsors with proof of insurance to indicate coverage for general liability and professional liability insurance to cover any obligations or liabilities Exhibitor may incur as a result of the Event.
LIMITATION ON LIABILITY. The Sponsors shall not be liable for any damages, whether direct, indirect, incidental or consequential that may arise from a claim under this Agreement.
HOLD HARMLESS. Exhibitor agrees to release from liability and hold harmless the Xi Theta Omega Chapter of Alpha Kappa Alpha Sorority, Inc., Alpha Kappa Alpha Sorority, Inc., Arlington Foundation for Excellence in Education, Tarrant County College and their respective officers, directors, employees, agents, associates, volunteers, representatives, members and affiliates (the “Indemnified Parties”) from any and all losses, damages to persons, goods, or property, claims, expenses, governmental charges or fines, attorney’s fees, costs of responding to, participating in, or attending any legal proceeding as a witness or otherwise, or delay for which they are or may be potentially liable, whether arising in whole or in part from negligence or other tort, contract, quasi-contract, violation or statute, rule, or regulation, or otherwise, while en route to, attending, participating in the Event, participating as an Exhibitor, or leaving the premises. Exhibitor further agrees to fully indemnify the Indemnified Parties for any and all losses that arise or may arise from this agreement.
I have read the foregoing and represent and warrant that I am fully authorized to enter into this Agreement on behalf of Exhibitor. This Agreement shall be executed in multiple originals. Complete and submit the electronic exhibitor form or print, sign and mail to Alpha Kappa Alpha Sorority, Attn: Arlington Family Expo, P.O. Box 151534, Arlington, Texas 76015. A faxed copy of this original Agreement shall have the same effect and validity and shall be considered a binding original copy as to both parties.
Xi Theta Omega, Alpha Kappa Alpha Sorority, Inc.
By:Adrienne Hunter - President
Date: January 11, 2017