NJCAA CHAMPIONSHIP BID FORM

Thank you for your interest in hosting an NJCAA Championship. The following online bid form asks for all relative information regarding hosting this specific event. Please note that this form is rather long and can take a bit of time to complete. Should you begin to fill out the form and need to finish it later, you can exit the form and your responses will be saved (with the exception of attachments uploaded) as long as you return to the form using the same computer and web browser (this depends on your web browser settings and storage capacity).

Should you have any questions or problems completeing the form please contact Rod Lovett at rlovett@njcaa.org or 719-590-9788.
Name of Person Submitting Bid:*
E-mail*
Phone Number*

Area CodePhone Number
Potential HOST agrees and acknowledges that they have read and reviewed the NJCAA Championship Host Manual & Requirements as well as the NJCAA Football Championship Game Host Requirements and will comply follow all guidelines and requirements outlined in these documents.
Prior to submitting your official bid, have you read and reviewed the documents mentioned above and agree to the guidelines and policies outlined?*

Agree

DATES
The suggested dates for the NJCAA Football Championship Game for years 2021, 2022, 2023 as well as the corresponding events that are to be held related to the title game are below. Alternative dates will be considered. Events part of the NJCAA Football Championship Game are to include a press conference and formal banquet two nights prior to the title game, a community service day (or similar event) the day prior to the title game and a tailgate / fan fest experience for fans on gameday – all organized and executed by the host.

*2021: Thursday, December 2, 2021 - Friday, December 3, 2021 - Saturday, December 4, 2021

*2022: Thursday, December 1, 2022 - Friday, December 2, 2022 - Saturday, December 3, 2022

*2023: Thursday, November 30, 2023 - Friday, December 1, 2023 - Saturday, December 2, 2023

*Please note that the NJCAA is open to looking at Wednesday or Thursday for the national championship game to make the event more attractive for national television coverage.
Do the dates for this championship (listed above) work for you as a potential HOST?*

YesNo (alternative date option)
Comment (provide alternative dates):*

0/400
OFFICIAL VISIT
Prospective HOST agrees that if selected by the NJCAA Championship Events Committee for an official site visit that HOST will provide travel, lodging and meal expenses for a representative of the NJCAA for the duration of the visit.*

YesNo
Alternate site visit arrangements:*

HOST INFORMATION
Name of Host (Organization taking on majority of hosting responsibilities)*
Address*
City, State, Zip*
Phone*
Website*
President/CEO*
LOCAL INFORMATION
Name of City/State*
Population*
Closest Major Airport(s) with distance in miles*
Average Temperature During Championship*
Comments/Additional Information

HOST - Potential Staff
Name of Championship Game Director*
Championship Game Director email*
Championship Game Director Phone:

Area CodePhone Number
Name of Media Relations Director
Name of Head Statistician
Name of Facilities Director
Name of Supervisor of Officials
Name of Certified Athletic Trainer
HOST agrees to staff the following positions in order to run a successful event: - Security - Ticket sales/gate entry - Experienced Statisticians - Experienced Scorekeeper (in addition to statistician) - Scoreboard operators - Press Box Attendants - Concession staff - Hospitality hosts - Field/Court assistants - Field/Court Maintenance crews - Public Address Announcer - Other staff as needed*

YESNO (explain below)
Comments:*
Additional Comments / Information regarding staffing:

PREVIOUS EVENTS HOSTED
Please list previous events hosted relative to the NJCAA Championship being pursued (please include any NJCAA / NCAA / NAIA events - both regional and national)*
Pleae describe community members / organizations / volunteers that will be involved in hosting an NJCAA Championship.*
Comments/Additional Information

FINANCES, BUDGET, Etc.
HOST agrees to develop and submit a preliminary budget to the NJCAA.*

Agree
Upload Preliminary Budget (NOTE: a preliminary budget must be uploaded in order for a bid form to be submitted)*

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NOTE: Please use the NJCAA Budget Template Form.
HOST agrees to submit a post-championship budget and expense report to the NJCAA no later than 60 days following the completion of the event.*

Agree
Financial Guarantee to NJCAA: $4,000*

Yes, Host agrees to financial guarantee listed aboveAlternate proposal (Higher guarantee or different paystructure)
TEAM SELECTIONS & FINANCIAL PACKAGES

The top two teams in the final NJCAA Football Poll of the regular season will be invited to participate in the NJCAA Football Championship Game. The following is a suggested financial / compensation package the host of the NJCAA Football Championship Game is encouraged to provide to each team:
                                - $5,000 per team to offset travel costs
                                - 2 complimentary nights lodging (30 rooms) for each team
                                - Box meal (90 total) provided to each team after the game
                                - 100 complimentary tickets provided to each team
                                - 100 complimentary game programs to each team
Alternate proposal for financial guarantee to NJCAA:*
As a potential host of the NJCAA Football Championship Game, do you agree to provide the team financial packages listed above?*

Yes, Host agrees to provide the team financial packages outlinedNo, (explain below with alternate proposal)
Alternate proposal for team financial packages:*
FINANCIAL SUPPORT
Please describe how funding will be secured or appropriated for hosting the NJCAA Football Championship Game.*

INSURANCE
HOST agrees that it is responsible for procuring and maintaining during the tournament comprehensive general public liability insurance covering the NJCAA and HOST against claims for bodily injury and property damage with a minimum of $1,000,000.00 CSL. The policy shall name the NJCAA as an additional insured. At least sixty (60) days prior to the tournament, HOST shall furnish the NJCAA a certificate of insurance showing such coverage. HOST further agrees to indemnify and hold harmless the NJCAA from and against all claims of liability to third parties for injury to or death of persons or loss or damage to property arising out of or in connection with the performance of this contract and tournament. If the HOST chooses to be self-insured and cannot comply with the above named requirements then HOST must purchase and provide proof of a Special Events liability policy with the same terms and conditions as listed above.*

Agree
HOST agrees to indemnify fully and save harmless the NJCAA, its officers, agents and employees of and from any and all claims, demands ad causes of action, including cost of attorney's fees arising out of anything done or purported to have been done by the host or any of its agents.*

Agree
Upload signed NJCAA Insurance Agreement Form*

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Click here to download and sign the NJCAA Insurance Agreement Form

GENERAL FACILITIES
HOST agrees that it will provide the general requirements of FACILITIES outlined in the NJCAA Championship Host Manual & Requirements (Press Box, Scoreboards, Public Address System, Hospitality Room, Parking, Athletic Training Facilities, Inclement Weather / Lightening Detection)
Do you agree as a potential host to provide a facility that meets the requirments mentioned above?*

YesNO (explain below)
Comments:*
SECURITY
HOST agrees that it is responsible for all security measures for the event, including crowd control before, during and after all event competition. Host will be required to submit its plan for security and crowd control no later than 60 (sixty) days prior the championship game.*

Yes
Comments:
MEDICAL SERVICES
HOST agrees to provide certified athletic trainer(s) to cover all days (official practice days, games, matches, etc.) of the event.*

Yes
Comments:
HOST agrees to provide an Ambulance / EMT crew equiped with an AED (Automated External Defibrillator) on site during the duration of the event.*

Yes
Comments:

HOTEL ACCOMODATIONS
Host agrees to the secure room blocks for both teams (approximately 200 total participants - coaches, players, staff) | Host will provide two nights lodging for both teams (30-50 double-bed rooms each) | Complimentary breakfast preferred | Complimentary wi-fi | Complimentary parking | Nightly hotel rate under $109 per night is preferred | Hotel rate should be at or near GSA standards for the area*

YesNo (explain below)
Look up current U.S. GSA rates at www.gsa.gov/portal/category/100120
Comments:*
Please provide the approximate daily hotel rate during event for teams / participants:*
List of Potential Hotels to be used for the Football Championship Game*
Please attach a letter of commitment from each hotel, including amenities offered (breakfast, wi-fi, laundry,etc.), distance to airport and venue, number of double-double rooms, rate and block cut-off date.*

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HOST agrees to secure complimentary lodging for the personnel listed below: - game referees/officials - NJCAA Football Committee Chair or designee (1) - NJCAA Headquarters Staff Member or designee (1) - NJCAA TV broadcast crew (2 - double beds)*

YesNo (explain below)
Comments:*
Please provide any additional information regarding hotels, restaurants and local attractions.

FOOTBALL FACILITY OVERVIEW
Name of Facility*
Address of Facility*
Ownership of Facility (college, city, private, etc.)*
Seating Capacity of Facility*
Playing Surface Material*
Please upload a diagram of facility with dimensions*

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Please upload photos of facility*

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Please upload video of facility:

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HOST agrees the facility and organizing committee will not discriminate against individuals based on sex, race, color, national origin, ancestry, disability, religion, creed, sexual orientation, age or any other characteristic protected by applicable law in the NJCAA's governance, programs, regulations and employment practices.*

Agree
HOST agrees the following facility requirements for the NJCAA Football Championship Game:

- The NJCAA desires a stadium-style facility with seating capacity at a minimum of 3,000 and no larger than 15,000 (preferred not mandatory).

- The field and markings must meet current NCAA guidelins identified in the NCAA Football Playing Rules.

- Well managed natural grass surface or field turf that meets NCAA regulations for artificial turf.

- ADA Compliant

- No alcohol / tobacco use at NJCAA event

- Public Address and Sound System

- Modernized scoreboard and videoboard that can provide fans with essential details of the game.

- Athletic Training Facilities

- Stadium lighting that meets standards according the NCAA Football Rules

- Elevated press box that can house between 50-75 people with electric power, phone lines, wired and wireless internet capabilities while being able to accomodate television staging and talent, as well as potentially housing an Instant Replay System.

- Press box must have seperate rooms/space for select coaches of both teams, radio crews for both teams, media, administrators, statisticians, PA system and controls to electronic scoreboard.

- Press box must have platforms for TV cameras on the same side of the press box. Camera platforms should ideally be located between the 35 and 40 yard lines on both sides of the 50 yard line.

- Press box must have the ability to provide a comprehensive hospitality room for college administration, officials, NJCAA sponsors, bowl guests and VIPs

- Concessions and Souvenir sales area

- Ticket Office / Gate Entry

- Two (2) locker rooms complete with showers for teams

- Separate and secured locker room for officials

- Dedicated hard wire internet for NJCAA TV broadcasting or National Television Broadcast

- Adequate parking for team buses and equipment vehicles
Does your facility meet the requirements mentioned above?*

YesNo (explain below)
Facility requirements explanation:*
If any facility/equipment updates in excess of $2,000 will be needed to meet NJCAA Championship specifications please list below:
Comments/Additional Information

GAME OFFICIALS
HOST agrees it is responsible for hiring and contracting game officials in cooperation with the NJCAA National Office. Game officials must not be affiliated with either team (or conference) participating in the championship game.*

YesNo (explain below)
Comments:*
HOST agrees it is to appoint or contract a supervisor of officials for the championship game in cooperation with the NJCAA National Office.*

YesNo (explain below)
Comments:*
Number of officials you will hire for championship game*
Game fee to be paid per official/per game*
Comments/Additional Information

CHAMPIONSHIP PRESS CONFERENCE
Host agrees that an NJCAA Football Championship Game press conference is to be held one day prior to the title game, preferably at the same site as the banquet. The head coach of each participating team will be required to attend the press conference. Host is responsible for inviting local and regional media with the assistance of the NJCAA National Office.*

YesNO (explain below)
Comments:*
CHAMPIONSHIP BANQUET
Host agrees that an NJCAA Football Championship Game team banquet is to be held for the student-athletes, coaches, administrators and their supporters one day prior to the title game. Host is encouraged to secure a sponsor for this event so no fee is paid by either team, unless a National sponsor is already selected for the banquet. If a fee is required, it is to be no more than $25 per student-athlete / coach of each team. A fee for general admission is to be determined by the host. Location of the banquet as well as its format is to be approved by the NJCAA no later than 30 days prior to game.*

YesNO (explain below)
Comments:*
SPECIAL EVENT / COMMUNITY INVOLVEMENT
Host agrees to develop and coordinate at a minimum one special event / community involvement activity in support of the NJCAA Football Championship Game. All details pertaining to the special event / community involvement activity must be approved by the NJCAA no later than 30 days prior to the game.*

YesNO (explain below)
Comments:*

NJCAA BRAND STANDARDS & LOGO USE
All NJCAA Championship Hosts must adhere and follow all policies of the NJCAA Style Guides, as well as what is outlined in the NJCAA Championship Host Manual & Requirements. The official championship logo will be provided by the NJCAA. No alternate logos may be used without prior approval.
Do you agree to adhere and follow the policies mentioned above?*

Yes
Comments:
MERCHANDISE / CONCESSIONS
.“HOST agrees that all official merchandise for NJCAA Championships that will be sold onsite and online will be handled by the NJCAA’s official championship merchandise company. Host will receive 30 percent (30%)of the net sales. Any group outside of the NJCAA’s official championship merchandise company that desires to produce merchandise must first seek permission from the NJCAA and then be properly licensed with the official licensing partner of the NJCAA. The merchandise partner agreement is subject to change and any changes will be communicated in advance with HOST.”*

Yes
Comments:
HOST agrees that it is responsible for food and drink concessions. All income from concessions is to be reported as event income in the post championship budget and expense report.*

Yes
HOST agrees that products containing Tobacco and/or Alcohol are NOT to be sold or made available at an NJCAA Championship Event, which includes banquet, coaches meeting, etc.*

Yes
SPONSORS / ADVERTISING
HOST agrees that the NJCAA Football Championship Game is the property of the NJCAA and will be marketed by the organization to prospective national sponsors and partners, which may include naming rights. Host of the NJCAA Football Champoinship Game agrees to provide necessary access and exposure for such entities as outlined in the NJCAA Football Championship Game Host Requirements & NJCAA Championship Host Manual.*

YesNo (explain below)
Additional notes on Marketing for the NJCAA Football Championship Game:

NJCAA Signage and Displays
The NJCAA will provided specialized signage for the host to display at the venue / facility – at no cost to the host. In addition, several NJCAA national sponsors are contracted to receive prominent display opportunities at the championship game. The NJCAA will inform host of this requirement and provide such banners at no cost to the host.

Local sponsors
Host is permitted to secure local sponsors, however, there can be no conflicts with sponsorships between any local sponsor that the host secures and a national sponsor of the NJCAA. Local sponsorships of any kind are to be approved by the NJCAA prior to the signing of any contract by the host. All revenue gained from local sponsors to be reported as event income in the post-championship game budget and expense report to the NJCAA.

Championship Game Program
Host is responsible for creating the championship game program. All costs associated with the creation and printing of the game program is the responsibility of the host. The NJCAA requires a minimum of 5 to a maximum of 10 pages within the program be reserved for advertisements and marketing pages from the NJCAA and its partners. Any additional advertising within the program is the responsibility of the host and must not conflict with the NJCAA’s national sponsors. Upon written request no later than 30 days prior to the championship game, the NJCAA can provide general football information such as historical information, previous season results, records, etc., for inclusion in the program. The NJCAA should approve the game program prior to printing.
Comments:*

STATISTICS / RESULTS
Host agrees it is responsible for providing knowledgeable staff to record official statistics for the NJCAA Football Championship Game. Statistics are to be recorded and distributed/reported to the general public and NJCAA immediately following the conclusion of the contest.

Host is required to record LIVE game statistics with appropriate gamecast so fans can follow the stats of the game via one of the following statistics software programs: DakStats, StatCrew, or PrestoSports Stat Entry. The XML file for the game is to be sent to the NJCAA immediately following the conclusion of the game.
HOST agrees to the recording and reporting of statistics/results as outlined above? *

YesNo (explain below)
Comments:*
PHOTOGRAPHY
HOST is to provide an official photographer and photography services to include reproduction, sales and distribution. The name and contact information for the photographer must be provided to NJCAA national office staff at least one week prior to the start of the event. Immediately following the conclusion of the championship, the photographer is required to provide the NJCAA access to ALL PHOTOS (high-res) taken at the event free of charge for use on the NJCAA website, publications and promotional materials. NJCAA can provide photographer a direct upload option to its web server.*

YesNo
Comments:*
BROADCAST POLICIES
All broadcasting rights (radio/tv/internet) of NJCAA Championship Events are exclusive to the NJCAA and the NJCAA will have final authority over all broadcasts.*

Yes
Official radio broadcast crews from participating colleges are to be provided access, but will be subject to applicable venue/site fees. Should a HOST local radio station wish to be the official radio partner of the NJCAA Football Championship Game, a formal contract with the NJCAA, radio station and host must be agreed upon.*

Yes
The NJCAA reserves the right to broadcast any of its championship events on its official digital network – NJCAA TV (www.njcaatv.com) or any other network. The HOST will be asked to assist in securing high-speed, dedicated internet lines to be used for video streaming as well as necessary electrical needs or needs involving a television broadcast. The NJCAA has the exclusive rights to the final broadcast product and how/when/where it is distributed. Should a Host choose to video broadcast its event, it first must get approval from the NJCAA and agree to production standards established by the NJCAA.*

YesNo (explain below)
Comments:*

CHAMPIONSHIP GAME INFORMATION PACKET FOR TEAMS
.Host agrees to work with the NJCAA National Office to prepare a Pre-Tournament information packet. This packet information will need to be to the Office by the predetermined date so that the packet can be posted on the NJCAA Website and send to appropriate colleges no less than 60 days prior to the event.*

Yes
CHAMPIONSHIP GAME SCRIPT / SCHEDULE
HOST agrees to prepare a game day script/schedule that will outline the finer details of operations for the title game. The script / schedule must be reviewed and approved by the NJCAA National Office at least two weeks prior to the game.*

Yes
Comments:
STUDENT-ATHLETE EXPERIENCE
How will your organization / college / city will create a memorable experience for NJCAA Student-Athletes?....In other words, why should the NJCAA select your bid?
Upload supporting documentation:

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TICKET SALES
Host of NJCAA Football Championship Game is to provide website where fans can order/purchase tickets for the game. Ticket / admission prices are to be set by the host and the NJCAA. All gate receipts are to be reported as event income in the post-championship game budget and expense report to the NJCAA. Ticket sales and attendance is to be recorded and is to be included in the post-championship game report to the NJCAA.*

Agree
VIP
Host is to make available a VIP credential that provides free admission and complimentary parking to the President (or designee), Vice President (or designee) and Athletic Director (or designee) of each participating college as well as sponsors and designated persons identified by the NJCAA.*

Agree
MEDIA ACCESS
Host is to provide members of qualified media (radio/print/television/online) access to a media credential that provides complimentary access to the game and the ability to interview coaches/student-athletes/administration in a reasonable manner. Media credentials should also be made available to the media relations/public relations/sports information/statistician/photographer of a participating college.*

Agree
SPORT CHAIR / NJCAA STAFF
HOST shall assist in making arrangements for and be responsible for the cost of at least one potential NJCAA national office staff member's travel, housing, meals and/or per diem for the duration of his/her stay at the championship. The national office staff member is to be provided game credentials and parking in close proximity to the tournament facility/venue.*

Agree
HOST shall assist in making arrangements and be responsible for the cost of the Football Committee Chairperson's (or designee) travel, housing, meals and/or meal per diem for duration of his/her stay at the championship. The Sport Chair is to be provided game credentials and parking in close proximity to the tournament facility/venue.*

Agree

NJCAA CHAMPIONSHIP CONTRACT (Upload)
A signed NJCAA Championship Contract is required to submit bid*

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Download, complete, and upload your NJCAA Championship Contract
SUPPORTING INFORMATION
Upload any additional information you wish to provide to the NJCAA to support your bid.

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SUBMIT BID
Should be Empty: