Official Function Request
Requestor'
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First Name
Last Name
Requestor's Email
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Planned Activity
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Authorized in Administrative Procedures Manual as:
(Check all that apply)
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College committees and advisory group – meals for restricted number of members who are required to attend essential meetings during a meal period OUTSIDE of normal duty hours.
Official External Committees, Advisory Groups, and Guests – Meals for unpaid educational advisory groups; businesses; the private sector; state officials; representatives of accrediting agencies; official guests of the College; and appropriate staff members required to attend semi-annual evening advisory meetings.
Receptions, Honors, and Awards - Meals, receptions, and other expenses related to events recognizing donors, volunteers, and others to whom the College is indebted. Expenses related to recognition events for outstanding students, and reception expenses for those attending graduation ceremonies including Board of Trustees, selected staff and students, officials, and special guests of the College.
Faculty and Staff Awards – Meals in conjunction with semi-annual orientation sessions for faculty and staff and for special events when attendance of a College representative is mandatory.
Student Functions – a) Refreshments and other minor expenses for “College Day” guests and groups of perspective students or students visiting campus for tours, student activities, or other special educational events. b) Refreshments and other expenses for special meetings for student organizations.
Official Board Event – a) Meals in conjunction with regular meetings and committee meetings of the Board of Trustees, Board Members, selected College Officials, and official guests. b) Luncheon and/or dinner official functions attended by the Board Member(s) and College Official(s).
Employment Interviews – Meals and other expenses for staff and prospective new employees from out of town.
Upload Event Agenda
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How many days will the event last?
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Start Date and Time of Event
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Month
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Year
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Minutes
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AM/PM Option
End Date and Time of Event
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Month
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Day
Year
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Hour
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Minutes
AM
PM
AM/PM Option
Is there any costs associated with this event?
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Please Select
Yes
No
Projected Cost
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If there is no cents, please include the double zeros.
SouthArk Account #
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Building
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Room #
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Number of people involved:
Faculty & Staff
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Guests
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Officials
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Students
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Total
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Will there be any food expenses?
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Please Select
Yes
No
Food expense assigned to:
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Please Select
Valley Services
Other
Under $25.00
Supervisor's Name
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ECC Manager's Signature:
Supervisor's Signature:
Vice President's Signature:
President's Signature:
Approval for Room Waiver:
Submit Application
Should be Empty: