Cake Smash Questionnaire & Contract

Cake Smash Questionnaire

The purpose of this questionnaire is to provide a clear vision on the direction of what you would like to see from your Cake Smash Session. We know this is a bit lengthy, but clearly defined goals lead to high caliber results. Thank you for taking the time to answer these questions so that I may style your session accordingly and prepare based on the information provided. I look forward to meeting and working with your family!
All areas with an asterisk (*) are required.

Name*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

E-mail*

Phone Number*

Area CodePhone Number

Child's Name*

First NameLast Name

Birthday*

MonthDayYear

Gender*

BoyGirlMultiples

Which best describes your baby's milestone ability?*

Tummy time (laying on stomach holding head up)Sitting (holding their body upright unassisted for short periods of time)Crawling (on the hand and knees either moving or just stable)Pulling up (pulling their body weight up onto objects like chairs or the couch)Standing/Walking (standing on their own and trying to take steps)Running (you aren't sure what happened but he/she is WILD!)

Tell me more about your baby, Does your baby eat lots of different types of foods? Does he/she make a mess while eating in the high chair?*

Tell me about your baby, how is he/she in new situations and the center of attention?*

Styling your Cake Smash Session....

Would you like the photographer to provide a simple outfit that coordinates with the set?*

YesNo, I have one I'd like to use (please send me an image of the outfit!)

Do you have an idea of what you'd like the cake to look like?*

Yes, I've found a few I likeNo, I'd like to leave it up to the bakery to be creative!

The Colors - The color scheme is used to create a cohesive backdrop/set up/cake and outfit. It's best if you can choose at least 2 colors (example: pink/cream or blue/white). The more information I have the better.

What is the color scheme?*

The Theme - This is super important so that I can ensure I get all the items needed to create a beautiful set. When planning your baby's cake smash think about what YOU want it to be. This is the last time you're likely to have a choice in the matter of birthdays! Try and think outside the box and do something different. Themes can be ANYTHING and EVERYTHING! I suggest trying to steer away from simple themes like Mickey Mouse or other TV shows if possible, but I can do them if you wish.

What does your child like to eat? If they LOVE a certain food we can replace the cake with that food and theme the smash for that. It does NOT have to be a cake smash to be fun and celebrate a birthday. This also works very well with babies who are picky eater/have texture issues, severe food allergies, or that do not like to get messy!

Would you like there to be a theme?*

Are there any known allergies?*

If your child has not yet had eggs, I ask you give them some prior to your session to be sure they do not have a reaction. A reaction can be seen quickly in a session if a child has an allergy. Most reactions are hives. If your child has a severe Dairy/Egg allergy you may be required to find a bakery for your cake. At this time my bakery can offer offer Gluten, Dairy, and Egg free cakes. Although if your child's allergy is extreme for anything, it is not a dedicated allergen free facility. We want you to be well prepared and aware if your suffers from an allergy so your cake smash experience is a happy and fun one!*

Agree

I agree to release Shannon Burke Photography from any and all liability should an allergic reaction occur. It is the responsibility of the client to inform Shannon Burke Photography and their assigns of any allergies. If the allergy is unknown and discovered at the time of the session and/or after the session, the client agrees to release Shannon Burke Photography from any liability and legal repercussions.*

Agree

Which package would you like to select for your session?*

HeirloomKeepsakeEssence

A huge part of expanding my business is by sharing the photos that I create on social media, which I’m guessing is how you heard about me. Every photo I post has my watermark on it, and is protected. No personal information is provided in the sneak peek. With your permission, I would love to use an image (or two) from your session to post.*

Sure!No, please don't post anything.

Any additional information I can have about your little one helps me prepare for your session. If they are shy, have stranger danger, or have anything else I need to know to help them feel comfortable and happy during there session please tell me here!*

Pre-Session Information..

I’m so excited to smash some cake with you all! Below is all the information for your cake smash session. Please screenshot the below infortmation to save for your session! If you have any questions, please let me know.

DO THIS THE WEEK OF YOUR SMASH
A trial run works in your favor, so do it! IF your little one isn't a huge mess maker then I suggest a trial run. Buy a cheap plastic table cloth and let your little one sit on the floor, give them a tub of cool whip or pudding/yogurt or get them a jumbo/regular cupcake or mini cake from the grocery store or our exclusive bakery "Sugar Coated Bakery" and let them go to town. I've found allowing them to do this before the smash makes them a little more comfortable sitting on the ground trying to eat cake here with lights and a camera in their face. Below is the rest of the prep the day of, if you have any questions about anything please feel free to ask! I can't wait!

Don't FORGET:
An outfit you may want him/her to wear after the smash. If you chose a package that includes the bubble bath, please bring a towel for after his/her bath! And if you use special soap for skin issues/allergies please bring it with you. (Mr. Bubbles Free & Gentle is what I use for the bubble bath).

This part is SUPER IMPORTANT – PLEASE READ
Bring something your baby LOVES to eat! That means if they love strawberries or mango, broccoli or cucumbers, donuts or chicken nuggets then bring it with you! Sometimes puffs just won’t do! If baby doesn’t want to eat cake we want them to want to eat something so PLEASE pack food your child likes that is small and easily picked up and placed behind/in/around the cake. Pouches and yogurt won’t work, it needs to be something solid. Think of things they like that are hand held and small that we can hide in or around the cake. Don’t be shocked if they don’t want to eat the cake, it’s completely normal! They are used to eating tiny pieces of food and we put a huge cake in front of them, most babies are totally confused! Some are extremely happy! Help make it easier by bringing small portions of their favorites!

THIS IS IMPORTANT ~ PLEASE READ!!!!!!!
Please give your child snack and not a full meal if they wake up around the time of the session, we want them to be hungry (but not angry!) when we smash some cake! Please bring all their favorite treats, toys and items just in case they have a melt down! (It happens, they are 1!) Don't wear your best clothes in case you get frosted! ;)

Prepare to work out a little or a lot! If your baby is mobile, you will likely be corralling him/her and placing back in the spot where I will be photographing them. You might sweat but it will be worth it!

Just a little Warning - Sometimes the babies hate the cake, me, and well let’s face it, life. It's tough being one. Sometimes they love it. It's a total crap shoot. How they eat at home in a high chair has nothing to do with how they will eat a whole cake, sitting on the floor in a strange place in front of people being crazy in front of lights. Stage fright is a real thing, so just come in with an open mind and a relaxed demeanor. It could go either way so expectations for how long your little one will last during the entire session should be reasonable based on their personality and ability to adapt in new situations.

Sickness *******PLEASE READ******
IF you child wakes up sick with a snotty running nose, coughing, and/or fever not related to teething or seasonal allergies please call me ASAP to discuss options. I work with newborns and try to keep sickness out of the studio for the safety of my littlest clients. If you come to your session and your child is visibly sick (snotty/running nose, wet/nasty cough, or they are visibly
miserable, etc) you will be asked to leave and your session will be forfeit. You will be charged $99 session fee to reschedule.
PLEASE DO NOT BOOK A SESSION THE DAY AFTER/MORNING OF SHOTS!
If you contact me asap prior to coming in we can reschedule your session without penalty.

Thank you!
Be sure to LIKE the Facebook Page for all current specials and mini sessions!

I have read the cake smash pre-session information.

Photography Session Contract

SESSION RETAINER AND PAYMENT: The Client shall make a non-refundable retainer in the amount of $100.00 for the Photographer to perform the services specified herein. Upon payment, Photographer will reserve the time and date agreed upon by both parties. Payment for product orders shall be submitted to Photographer on the day of placing product orders. Any payment plan agreements agreed to by Photographer and Client shall be included as an addendum to this agreement. No products shall be delivered until the entire amount is paid in full.

RESCHEDULING: In the event that the Client requests to reschedule a photographic event, the retainer shall be applied to a rescheduled event if notice is given at least 14 days prior to the schedule event. Reschedule must be within the same calendar year. If the Client wishes to reschedule any time after the 14 days, the Client retainer will be forfeited and will not be applied to rescheduled event. Any Client that is late arriving to the session will have the amount of time late deducted from the time allotted for the session. Clients shall not be compensated for the time deducted from the session due to late arrival of the Client. In the event that the session requires travel and the Client is over 30 minutes late arriving to the session, Client will be responsible for paying a late fee of $75. Photographer maintains the right to reschedule if needed due to inclement weather, illness, emergency, etc. at no additional costs to the Client.

CANCELLATIONS: If Client requests to amend or cancel this agreement 14 or more calendar days before the agreed upon photographic event date, the retainer shall be forfeited and the Client will not be responsible for the remaining balance. If Client cancels, or fails to show, this agreement 13 or less calendar days before the agreed upon photographic event date, the retainer shall be forfeited and the Client will be charged for the remaining balance in full.

COMPLETION SCHEDULE: Completion schedules and delivery of products shall be determined from date of photographic event. Third-party manufacturing laboratories are utilized for products and may provide restrictions on an order not outlined in this agreement.

• Digital Images shall take 2-3 weeks from date of photographic event to be processed and delivered via online gallery to Client.

• Albums shall take 7-14 days from date of album order to be received by the Photographer.

Client should place orders with sufficient time to allow for normal delays and notify Photographer at the time of the order if there are any extenuating circumstances requiring a quicker turn around. An expedited fee of $15 or more shall be applied to expedited product requests. The Photographer shall not be held responsible for delivery delays due to the fault of manufacturing and/or delivery services.

USE OF INDEPENDENT CONTRACTOR: In the event a Photographer furnishes a hair and/or makeup artist, the Photographer is not liable for any application or services by this independent contractor. This includes but is not limited to allergies as a result of use of the products by the Independent Contractor. It is the Client’s responsibility to convey all allergies to the Independent Contractor.

ARTISTIC RIGHTS: The Photographer retains the right of discretion in selecting the photographic materials released to the client. The Client shall receive a private online gallery of digital photographs and shall not receive any photographic materials not presented to the Client. The Photographer also retains the right to make adjustments to the photographs in post-processing as the Photographer deems within their creative control. Any images not found in the web gallery were not found satisfactory for release.

BODY ALTERATIONS: The Photographer retains the right to cancel the session and retain the retainer amount if the Client has engaged in any body alterations within two weeks of the session. Body alterations are including, but not limited to, self-tanning (spray, bed, etc.), tattoos, piercings, surgeries, etc..

COPYRIGHT AND REPRODUCTION: Except as otherwise specifically provided herein, all photographs and rights therein, including copyright, remain the sole and exclusive property of Photographer. The Photographer shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the Photographer’s website and/or studio. If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client. It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of theDigital Millennium Copyright Act 2005, Section 102} without the written permission of the Photographer. Alterations include, but are not limited to, application of filters, cropping, or modifications of any kind.

CLIENT USAGE: The Client shall only use the photographic materials, including digital files, in accordance with the permissions within this agreement. The Client’s photographic materials are for personal use only and shall not be submitted to contests, reproduced for commercial use. Further, the Client shall not authorize reproductions by non-purchasers covered within this agreement. Additional prints and/or digital files may be purchased between third parties and the Photographer with the permission of the Client. Accordingly, if the Photographer provides a digital file print release, the Client must act in accordance with the release.

SOCIAL MEDIA: This applies to all social media including Facebook, Instagram, Blogs, Etc. The Client may share web/blog post links and social media albums through use of the share functions and dissemination of direct links. Client shall not copy, screen shot, or capture the photographs in any other fashion. The Client agrees that they will under no circumstance alter the photographer's photographs which includes cropping, alteration in color, application of filters or modification of any kind. When published online it is required that citation of the photographer be made.

FAILURE TO PERFORM: If the Photographer is unable to perform this agreement due to illness, emergency, fire, casualty, strike, act of God, pandemic/epidemic, or any causes beyond the control of the Photographer, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall apply the balance to a studio credit to be used by the client.

SBP is not responsible for any images lost due to SD card malfunction or hard drive failure. In the rare event that this should happen, a reshoot will be offered.*

Agree

How did you hear about us? (Referral - WHO?, Google, Facebook, Instagram, etc.)

Due to the unpredictable nature of birth clients, your session may have to be rescheduled. I will do my best to give as much warning as possible should this occur. There will NOT be a rescheduling fee should this happen. Thank you for understanding.*

Agree

I have read and understand the terms of this portrait contract with Shannon Burke Photography, LLC.*

Agree

LATE POLICY: Anything beyond 10 minutes late will be deducted from your session time. If 50% of your session time has passed your session will be canceled, your retainer will be forfeited and you will be required to reschedule. Your retainer will not be eligible to be transferred. Please make sure you’re ready by your start time, not just on location. I recommend arriving a few minutes early, especially with kids, to ensure everyone is ready on time!*

Initial here

For the remaining balance on your session, how do you prefer to pay?*

Signature

Thank you for completing this form. We greatly appreciate your interest and really look forward to our photo session.