Event Services Request Form

Event Services Request Form
This form is intended for the internal Mount Community to use to request a room for an event on campus.

Be sure to Visit the EventPro web calendar to check for room availability. Use the Calendar tab for your search. You can refine your search by Location Group and then by Location. (Location Group: McGowan Center | Location: O’Hara Dining Room).

Please fill out the following information in order to schedule your event. Students requesting a reservation MUST include their Advisor’s name and email address when completing the form. This form must be complete and submitted at least two weeks prior to the date of your event. Someone will follow up with you within two business days after you have submitted this form.

Parking Needs – If you need to arrange special parking needs for your event, please reach out to Public Safety to confirm your reservation. mountpublicsafety@msmary.edu

For information on event promotion, please refer to the university's internal events and promotion guidelines.

If you would like to request that your event be included on the Mount Calendar but you do not need to book event space, please submit a Web Services Request form instead.

Coordinator Information
I'm submitting a request as a:*

Mount EmployeeMount Student Club or Organization
Advisor's name:*

First NameLast Name
Advisor's email:
example@example.com
Event Coordinator (your name): *

First NameLast Name
Phone Number*
Email:*
example@example.com
Department / Club / Organization:*
Alternate/Advisor Contact Person:
Alternate/Advisor Contact Email:
example@example.com
Alternate/Advisor Contact Phone#:
Please enter the best number to reach this contact
Event Information
Campus location requested*

Emmitsburg, MarylandFrederick, Maryland
Event Type:

InternalExternal
What type of event is this?*
If type of event is "other" please describe:
Event Description:
Note: This description may be used for marketing purposes.
For external organizations coming to campus, please give their name, website and your affiliation.
Event Title:*
Event Start Date:*

MonthDayYear
Event End Date:*

MonthDayYear
The event time is the scheduled time of your event and will be the start and end time used for any marketing and communications.
Event Start Time*

:HourMinutesAM/PM Option
Event End Time:*

:HourMinutesAM/PM Option
The booking time is the total amount of time the room will be available for your function including setup and breakdown time. Be sure to allocate enough time before and after the actual event for setup and breakdown.
Booking Start Time:

:HourMinutesAM/PM Option
Booking End Time:

:HourMinutesAM/PM Option
Requested Room Information
Requested Room:*
If not specified or not applicable please enter "none"
Room Configuration*
Please specify room configuration if other:
Will the President be speaking at this event?*
Note: you selected "Yes" for the question above: please contact June Miller, Executive Assistant for the President's Office at ext: 5600 or by email at jmiller@msmary.edu to confirm this event on the President's schedule.
Will the Information Technology Support Center services be required?*
Tech Equipment needed:*

Access to AVZoom CapabilitiesTVWireless MicrophonePodium MicrophoneBattery Operated PodiumOutdoor PodiumLavaliere Microphone (body mic)LaptopFlip ChartsSound SystemNo equipment needed
Additional Information Technology Support Center Comments:
Reservations Needed: Windmasters, Napkin Holders, and Information Tables)*
Anticipated Attendance:*
Parking Needs – If you need to arrange special parking needs for your event, please reach out to Public Safety to confirm your reservation. mountpublicsafety@msmary.edu
Will your guests need parking spaces?

YesNo
Number of parking spaces requested:
Please select your preferred lot(s). More than one lot may be selected.

Lot 1 (Terrace)Lot 4 (Bradley Hall)Lot 5 (Pang Lot)Lot 6 (Science Building)Lot 7 (Powell Hall)Lot 8 (Apartments)Lot 10 (Memorial Gym)Lot A (ARCC)Lot B (ARCC)Lot C (ARCC)Lot D (ARCC)Lot E (ARCC)Lot F (ARCC)Waldron Stadium LotDo not know
Catering Information
Is Catering required for this event?*
Note: you selected "Yes" for the question above: please be aware that you are responsible for contacting Dining Services two weeks prior to the event to order and confirm your menu and food quantity.
Will beer/wine service be included in your catering request?*
Catering Comments/Notes:
Adding Events to the Mount Calendar

Please allow 10 business days for your event to be added to the Mount Calendar. If you need several events added throughout the year, please contact Web Services for more information. Please note, not all events will be added to the calendar. Examples of events that may not be added include but are not limited to information tables, employee-only events or recurring club events.
Would you like this event added to the Mount Calendar?

YesNo
Public Event Description
Use marketing language to inform and encourage attendance.
Event sponsor (or co-sponsor):
include if different than department / organization.
Is this event open to the public?

YesNo
Is there an entry fee for this event?

YesNo
Cost of attendance
List all applicable rates (general, student, senior, etc.)
Is registration for this event required?

YesNo
General Comments/Notes:
Catering and/or IT requests cannot be made until the event has been confirmed and given a booking number. Coordinators must contact ITSC and/or Catering no less than 10 days prior to the event to make arrangements.
Requests made less than 2 weeks before the event cannot be guaranteed accommodations.

If the location or time requested is unavailable the individual making the request will be contacted at the email address provided above.
Questions or concerns regarding internal events should be emailed to eventrequest@msmary.edu
Questions or concerns regarding events at the Mount's Frederick Campus should be directed to the front desk at 301-682-8315.
Should be Empty:

Event Services Request Form

Coordinator Information

Event Information

Requested Room Information

Catering Information

Adding Events to the Mount Calendar