A good instructor, coach or mentor can be a valuable asset to a Rec Club in terms of providing mature judgment and advice based on experience and insight into the club’s activity, league and community. Fundamentally, the volunteer(s) will help provide this leadership without usurping the authority of the student leadership. The primary goal of clubs is always on student development, therefore, the volunteer(s) should encourage this, and allow students to make their own decisions with limited guidance.
1. The instructor should play an active role in the on-field/in-play decisions of the club.
2. The instructor should provide guidance in the development of student leadership and responsibility of club members.
3. The instructor should provide guidance, along with student officers, to the club in ensuring that all club activities are within UW, UW Recreation, outside league and governing body guidelines. The instructor should not take an off-the-field leadership role or unilaterally make decisions on behalf of the club.
4. Student members MUST handle all club business matters (hosting games/tournaments, soliciting practice times, submitting administrative forms, requesting equipment) with the instructor serving strictly in a limited advisory capacity.
5. The instructor may not submit documents or forms on behalf of the club, nor should he/she submit requests to the UW Recreation Department or Rec Clubs Office. When representing the club in any capacity (marketing, fundraising, scheduling, meeting with league executives, etc.), a student club officer must always be the lead, but may be accompanied by an instructor.
6. Instructor(s) serve at the discretion of the club, and specifically student club officers. Any decisions to hire a new instructor or remove an instructor from their position should be discussed with the Rec Clubs Office, in conjunction with all student club officers.
7. Instructors should provide an organized and safe environment for the instruction and training for participants of various skill levels. The health and welfare of the student participants should always take precedence over the value of an individual practice, game or competition outcome.
8. Instructors must promote good sportsmanship at all times. Individuals, including volunteers, must always conduct themselves in a manner that does not detract from the reputation of the University of Washington or UW Recreation. This includes behavior in practice and game situations, contact with other teams and interaction with event staff. When involved in off-campus events or when traveling, be aware that even as a volunteer you are representing the University of Washington.
9. Instructors have a responsibility to address any misconduct and/or unsportsmanlike behavior. Instructors are required to immediately notify the Rec Clubs Office (firstname.lastname@example.org) of any situation that may violate the Rec Clubs or University of Washington Student Code of Conduct.
10. The instructor understands and agrees to refrain from any form of physical, mental, or emotional abuse and/or hazing of players, consistent with the guidelines and standards set by the University of Washington. The instructor must also immediately notify the Rec Clubs Office if hazing activity amongst club members is suspected/reported.
11. Participation in the Rec Clubs Program is completely voluntary, therefore rewards, monetary or otherwise, or scholarships shall not be promised or given to any member or prospective member.
Volunteer Conditions of Service:
1. The instructor agrees to abide by all rules and policies of the University of Washington, UW Recreation, the Rec Clubs program, the participating club at UW, club-specific national governing bodies and State and Federal laws. Violation of any such rules, policies or procedures may be grounds for dismissal of this agreement by the Club or Rec Clubs staff.
2. All instructors are required to take any mandatory safety-related education/training as directed by the Rec Clubs program staff.
3. It is recommended that all instructors purchase their own personal medical/liability insurance.
4. Instructors shall not make any demands on a participant that are inconsistent with the philosophy and guidelines of the Rec Clubs program, or in any way compromise the participant’s academic pursuits.
5. No instructor shall be permitted to have his/her name on any club bank accounts or have access to those accounts. Clubs must keep all funds in the Rec Clubs allocated budget, the Development Fund (UW Foundation) or the private club bank account. The use of UW-allocated and Development funds must be approved by both the club’s student officers and the Rec Clubs office before any purchase may be made.
6. Instructors will not engage in inappropriate relationships with club members.
7. Instructors should only make appointments to discuss Club business with the Rec Clubs staff, if needed, and refrain from making appointments with the Director of Recreation, Associate Director of Programs, University Student Life Staff, or any other staff, except in the case of urgent concerns. Additionally, requests for instructor meetings with Rec Clubs staff should always be initiated by student club officers, with those leaders in attendance as well.
8. Instructors should be recommended by Club officers and must submit a new agreement each academic year. Any compensation agreement for instructor services (aside from IMA-managed Sports Skills classes) is strictly between the club and the instructor, not UW Recreation or the University of Washington.
9. All instructors serve at the discretion of the club’s officers and the Rec Clubs Office. The Rec Clubs Staff has the right and obligation to protect the Club, and if, in the staff's opinion, the instructor is not working in the best interests of the Club, negatively impacting the development of student leadership, or negatively impacting the University of Washington or UW Recreation, the instructor can be relieved of his/her voluntary role.
10. UW Recreation reserves the right to suspend/terminate club activities should club officers fail to comply with department or Rec Clubs program procedures and/or policies. Instructors will be notified by email of any disciplinary action against the club.
11. Instructors should follow all university policies for parking on campus.
12. All instructors are encouraged to maintain a valid American Red Cross First Aid/CPR/AED Certification. The Rec Clubs office may be able to arrange, at no cost, certification for instructors if requested. Clubs must have a student Safety Officer present at all times while club activities are taking place.
I have read and understand the "Volunteer Expectations and Conditions of Service" as outlined above and agree to abide by the rules as listed. I understand that infractions of the policies and procedures of the University of Washington or UW Recreation subjects me to dismissal as a volunteer for the club.