Volunteer Agreement

Club:*

Academic Year:*

e.g.2018-19

Coach/Instructor/Volunteer's Name:*

First NameLast Name

Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Area CodePhone Number

E-mail*

Gender*

Volunteer Type*

CoachInstructorClub Event AssistanceOther

A good coach, instructor or mentor can be a valuable asset to a Rec Club in terms of providing mature judgment and advice based on experience and insight into the club’s activity, league and community. Fundamentally, the volunteer(s) will help provide this leadership without usurping the authority of the student leadership. The primary goal of clubs is always on student development, therefore, the volunteer(s) should encourage this, and allow students to make their own decisions with limited guidance.

Volunteer Expectations

1. The volunteer should play an active role in the on-field/in-play decisions of the club.

2. The volunteer should provide guidance in the development of student leadership and responsibility of club members.

3. The volunteer should provide guidance, along with student officers, to the club in ensuring that all club activities are within UW, UW Recreation, outside league and governing body guidelines. The volunteer should not take an off-the-field leadership role or unilaterally make decisions on behalf of the club.

4. Student members MUST handle all club business matters (hosting games/tournaments, soliciting practice times, submitting administrative forms, requesting equipment) with the volunteer serving strictly in a limited advisory capacity.

5. The volunteer may not submit documents or forms on behalf of the club, nor should they submit requests to the UW Recreation Department or Rec Clubs Office. When representing the club in any capacity (marketing, fundraising, scheduling, meeting with league executives, etc.), a student club officer must always be the lead, but may be accompanied by a volunteer.

6. Volunteer(s) serve at the discretion of the club, and specifically student club officers. Any decisions to bring on a new volunteer or remove an volunteer from their position should be discussed with the Rec Clubs Office, in conjunction with all student club officers.

7. Volunteers should provide an organized and safe environment for the instruction and training for participants of various skill levels. The health and welfare of the student participants should always take precedence over the value of an individual practice, game or competition outcome.

8. Volunteers must promote good sportsmanship at all times. Individuals, including volunteers, must always conduct themselves in a manner that does not detract from the reputation of the University of Washington or UW Recreation. This includes behavior in practice and game situations, contact with other teams and interaction with event staff. When involved in off-campus events or when traveling, be aware that even as a volunteer you are representing the University of Washington.

9. Volunteers have a responsibility to address any misconduct and/or unsportsmanlike behavior. volunteers are required to immediately notify the Rec Clubs Office of any situation that may violate the Rec Clubs or University of Washington Student Code of Conduct.

10. The volunteer understands and agrees to refrain from any form of physical, mental, or emotional abuse and/or hazing of players, consistent with the guidelines and standards set by the University of Washington. The volunteer must also immediately notify the Rec Clubs Office if hazing activity amongst club members is suspected/reported.

11. Participation in the Rec Clubs Program is completely voluntary, therefore rewards, monetary or otherwise, or scholarships shall not be promised or given to any member or prospective member.

Volunteer Conditions of Service

1. The volunteer agrees to abide by all rules and policies of the University of Washington, UW Recreation, the Rec Clubs program, the participating club at UW, club-specific national governing bodies and State and Federal laws. Violation of any such rules, policies or procedures may be grounds for dismissal of this agreement by the Club or Rec Clubs staff.

2. All volunteers are required to take any mandatory safety-related education/training as directed by the Rec Clubs program staff.

3. It is recommended that all volunteers purchase their own personal medical/liability insurance.

4. Volunteers shall not make any demands on a participant that are inconsistent with the philosophy and guidelines of the Rec Clubs program, or in any way compromise the participant’s academic pursuits.

5. No volunteer shall be permitted to have their name on any club bank accounts or have access to those accounts. Clubs must keep all funds in the Rec Clubs allocated budget, the Development Fund (UW Foundation) or the private club bank account. The use of UW-allocated and Development funds must be approved by both the club’s student officers and the Rec Clubs office before any purchase may be made.

6. Volunteers will not engage in inappropriate relationships with club members.

7. Volunteers should only make appointments to discuss Club business with the Rec Clubs staff, if needed, and refrain from making appointments with the Director of Recreation, Associate Director of Programs, University Student Life Staff, or any other staff, except in the case of urgent concerns. Additionally, requests for volunteer meetings with Rec Clubs staff should always be initiated by student club officers, with those leaders in attendance as well.

8. Volunteers should be recommended by Club officers and must submit a new agreement each academic year. Any compensation agreement for volunteer services (aside from IMA-managed Sports Skills classes) is strictly between the club and the volunteer, not UW Recreation or the University of Washington.

9. All volunteers serve at the discretion of the club’s officers and the Rec Clubs Office. The Rec Clubs Staff has the right and obligation to protect the Club, and if, in the staff's opinion, the volunteer is not working in the best interests of the Club, negatively impacting the development of student leadership, or negatively impacting the University of Washington or UW Recreation, the volunteer can be relieved of their voluntary role.

10. UW Recreation reserves the right to suspend/terminate club activities should club officers fail to comply with department or Rec Clubs program procedures and/or policies. volunteers will be notified by email of any disciplinary action against the club.

11. Volunteers should follow all university policies for parking on campus.

12. All volunteers are encouraged to maintain a valid American Red Cross First Aid/CPR/AED Certification. The Rec Clubs office may be able to arrange, at no cost, certification for volunteers if requested. Clubs must have a student Safety Officer present at all times while club activities are taking place.

Acknowledgment

I have read and understand the "Volunteer Expectations and Conditions of Service" as outlined above and agree to abide by the rules as listed. I understand that infractions of the policies and procedures of the University of Washington or UW Recreation subjects me to dismissal as a volunteer for the club.

Signature*

Certification or License

Attach any Certifications or licenses if required for specific activity.

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