ROOM CAPACITY FOR 6142: 

• Default set-up: Conference style (Tables in U-shape): 20
• Classroom style (rows of tables): 30
• Banquet style (clusters of tables): 30 
• Auditorium Style (just chairs): 45
• Tables Available: Twelve 30" x 60"
  *Please note we only guarantee the availability of 45 chairs

     
ROOM CAPACITY FOR 6002: 

• Default set-up: Conference style (Tables in U-shape): 12
  Auditorium Style (just chairs): 20
• Tables Available: Two 24" x 72" and Five 24" x 48"  
  

Please note: Room capacities and layouts are provided here for your reference. The reserver is responsible for arranging setup/teardown of the room.

Please note that we recommend using PCs, not Macs, for presentations in 6002 and 6142 Scott Hall due to technical limitations of the rooms.

Additionally, for high-profile meetings or events, technical support can be requested from Media Services.

Room Rates/Fees:

*All fees are non-refundable unless cancellation is made 48 hours in advance of the scheduled event. All rates include the use of available tables and chairs.

Policies and Guidelines

• Please be sure that your reservation includes time for both setup and breakdown of your event.

• The number of guests cannot exceed our room configuration capacities.

• An onsite event host is required for every reservation. This person must be in attendance for the duration of the event or arrive prior to the event to ensure proper setup and return at the conclusion of the event to make sure the room is set back to its original state. This allows time for any issues to be sorted, and coordinate entrance with our onsite staff, if needed.

• The event host is responsible for arranging and paying for room set-up/tear-down and other services related to FMS, IT/Computing Services, catering, security, etc. If you require technical guidance for either room or assistance with the glass wall in 6142 or the Engineering Research Accelerator (ERA) entrance sliding glass doors, please get in touch with Charlie Matous (crm@andrew.cmu.edu; 412-268-8777) at least 48 hours prior to your scheduled event time.

• Catered after-hours events (any event ending after 5 p.m.) are required to arrange FMS cleaning for their event.

• No tape, glue, staples, or tacks should be used on any surface of the facility.

• Only the designated reserved space and kitchen can be used for an event. Administrative offices/spaces, including 6003 (reception area), should not be entered or used for storage.

• The audio/visual equipment in 6002 and 6142 is available for use, however, it must be turned off and properly stored at the end of the event. We do not provide audio/visual support for meetings. Any equipment/service not part of the standard 6002/6142 AV installation should be requested through Computing Services Event Support Services.

• The kitchen can be used for preparatory purposes, however, supplies (including, but not limited to drinkware, coffee, and utensils) and/or furniture belonging to the ERA should not be taken or used.

• Event preparatory supplies and equipment (including utensils, drinkware, serveware, food, and napkins) brought in by the organizer/group or caterer must be removed from the reserved room and kitchen (if used) immediately following the event.

• All trash should be disposed of in the proper receptacles and then moved outside the room (trash bins on the other side of the ERA sliding glass door entrance or near the 6th floor elevator).

• If alcohol is served, it is the event host’s responsibility to designate a University-authorized Social Host who must be in attendance. (Refer to the Social Event Policy on the University's Office of the Dean of Students website.)

• After Hours Events (after 5 pm): If your event begins or runs after 5 pm, please ensure the room is locked at its conclusion. You can coordinate temporary access for the conference rooms and the ERA entrance sliding glass doors by contacting Rachel Jacobson, April Doutt, and/or Charlie Matous.

• At the conclusion of the event, the facility must be clean and furniture returned to the original set-up. (Default configuration for 6142 | 6002) Personnel will inspect the facility after each event. If damages to the room, equipment, or furniture are discovered, it is the event host’s responsibility to cover the cost of repairs. If the room is not returned to its original state of cleanliness and original configuration or if supplies have been taken from the ERA kitchen, there will be an additional $50 fee assessed to your reservation.