NBH Intake (under 18 years)

New Patient Intake Form

for children ages 3-17
Updated 11/5/24

This paragraph is updated with wait times and information each month. Please check back for updates. Please email bditullio@norwoodbehavioralhealth.com with any questions.

Therapy Waitlist (Individual, Parent, Family):

We currently have a waitlist for afternoon therapy sessions. The longest waits are patients who:

(1) Would like to be seen ONLY in-person after 3pm Monday-Friday

(2) Do not want to see a Master of Social Work Practicum Student for services.

Flexibility to be seen via Telehealth or by an MSW student with schedule flexibility will shorten your wait for a weekly or biweekly slot.

Please note these wait times may increase or decrease due the number of spots that open each month. Please check back here for updates and waitlist information.

Longest therapy wait FOR Pediatric Associates of Norwood and Franklin or Karuna Patient after intake submission: 3 months (in-person), 0 months (virtually)

Longest therapy wait time FOR NON-Pediatric Associates of Norwood and Franklin or Karuna Patients after intake submission: 18 months (in-person), 0 months (virtually)

ASAP Intake Evaluations:

Our waitlist is a result of our mostly school-aged population requiring after 3pm time slots. We are offering one-time intake evaluations to help shorten our wait times. There is more information on these visit types, as well as a place to indicate interest, later in this form.

Approximate ASAP Intake Evaluation wait time: 1 week

Medication Management Waitlist:

We currently have a waitlist for medication management sessions. Please note these wait times may change due the number of spots that open each month. Please check back here for updates and waitlist information.

We do strongly suggest you are in therapy at our practice or elsewhere if you are seeking medication management.

Longest wait for Medication Management after intake submission: 1 month

Neurodevelopmental and Psychological Testing Waitlist:

We are now offering Neurodevelopmental and Psychological Testing with Dr. Joyce. If you are interested, please select testing as the one of the services you are looking for.

Dr. Joyce is only accepting patients with BLUE CROSS BLUE SHIELD. If you do not have a Blue Cross, the full testing package is $3,200 (two payments of $1,600).

Longest wait for Testing Intake after intake submission: 2 weeks
Demographics
Child's Legal Name*

First NameMiddle NameLast NameSuffix
Preferred Name
Pronouns*
Date of Birth*

MonthDayYear
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary Phone Number*

Area CodePhone Number
Type of Number*
Phone number belongs to:*
Patient/Mom/Dad/Guardian/Etc.
Secondary Phone Number

Area CodePhone Number
Type of Number
Phone number belongs to:
Patient/Mom/Dad/Guardian/Etc.
Primary Email Address *
Appointment Reminders*
Birth Sex*

MaleFemaleUnknown
Gender Identity*
If additional gender category or other, please specify
Sexual Orientation*
If other, please specify
Race*

UnknownChoose to not discloseOther
Ethnicity*
Languages spoken other than English*

NoneOther
Religious Affiliation
Smoking Status*
Emergency Contact*

First NameLast Name
Emergency Contact Phone Number*

Area CodePhone Number
Type of Number*
Relationship to Child*
School Name*
Current Grade*
Parent/Guardian Information
Parent/Guardian #1 name*
Parent/Guardian #1 Marital Status*
Parent/Guardian #1 Relationship to Child*
Is Parent/Guardian #1 address the same as the patient?*

YesNo (if no, please enter address below)
Parent/Guardian #1 Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Parent/Guardian #2 name
Parent/Guardian #2 Marital Status
Parent/Guardian #2 Relationship to Child
Is Parent/Guardian #2's address same as the patient?

YesNo (if no, please enter address below)
Parent/Guardian #2 Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Insurance Information
Do you anticipate using your health insurance to pay for services at NBH?*

YesNo
We are CONTRACTED with the following insurance plans:

Blue Cross Blue Shield, Blue Benefit Administrators
Harvard Pilgrim
Health Plans Inc.
MassHealth (must have Massachusetts Behavioral Health Partnership coverage)
Mass General Brigham Health HMO or Medicaid plan (Optum)
United (Optum)
UMR (Optum)
Tufts

We are OUT-OF-NETWORK or NOT ACCEPTING NEW PATIENTS with the following plans:

Aetna
Cigna
ComPsych
Fallon (Carelon)
TriCare
Tufts Health Together (MassHealth/Tufts product)
Tufts Direct (Gold/Silver)
Wellpoint (fka UniCare)
WellSense (Carelon)

If you have an OUT-OF-NETWORK/NOT ACCEPTED insurance plan, you will be required to pay for sessions out-of-pocket. We will provide you with rates when scheduled and a receipt of payment to submit to your insurance company for reimbursement.

Dr. Hamoda (Child and Adolescent Psychiatrist) is ONLY accepting clients with Blue Cross Blue Shield, Blue Benefit Administrators or direct payment.

Dr. Joyce (Testing Psychologist) is ONLY accepting clients with Blue Cross Blue Shield or direct payment for testing)
In-Network Insurance Plan*
Out-of-Network Insurance Plan
Subscriber's name*
Subscriber's D.O.B*

MonthDayYear
Insurance Identification # *
Ins. phone # for mental health benefits

Area CodePhone Number
Is your health insurance plan either: a union plan, employer self-funded plan, or a trust plan?

YesNo
If answer to above question is Yes - please provide plan contact name and phone #
Do you have secondary insurance?*

YesNo
If yes, what type of secondary insurance do you have?
Secondary Subscriber's name
Subscriber's date of birth

MonthDayYear
Insurance identification #
Is your health insurance plan either: a union plan, employer self-funded plan, or a trust plan?

YesNo
If answer to above question is Yes - please provide plan contact name and phone #
Referral Information
Reason for referral (What is the main problem for which you are seeking help?)*
How often does the problem behavior occur? (5x/day, 2x/week, etc.)*
How long has your child had this problem?*
How is this problem affecting your child at home? In school? In peer relationships?*
If there has been a past evaluation, please bring a copy of the evaluation to the first visit. There is a release of information section at the end of this form.
Has this patient or other immediate family members been seen at Norwood Behavioral Health before?*

YesNo
If yes, please provide the previous NBH client's name and name of clinician seen (if none, write none)*
Who referred you to NBH?*
Doctor, friend, Google search, etc.

When would you be able to come for service on a REGULAR basis (weekly/biweekly)? Please check all the apply.*

	Mon.	Tues.	Wed.	Thurs.	Fri.	Sat.
8AM- 12PM
12PM-3PM
3PM-4PM
4PM-6PM

Service(s) requested:*

Medication ManagementIndividual TherapyFamily TherapyParent Counseling (virtual only)Neurodevelopmental and Psychological Testing (Blue Cross Blue Shield insurance or private pay)Other
Preferred Visit Type*

In-PersonTelehealth (MA residents only)No Preference
Preferred In-Person Location*

NorwoodFranklinNo PreferenceI only want to meet via Telehealth.
Additional Psychotherapy Session Options:

Our waitlist is a result of our school-aged population requiring after 3pm time slots. We have developed two additional treatment options to help shorten our wait times.

Short-Term Psychotherapy: Short-term treatment is typically more goal-oriented than long-term therapy and tends to focus on specific challenges. Short-term therapy tends to last from about 1-10 sessions, or 1-3 months. The therapist would assess your needs at the first session and determine if you would be a candidate for short-term therapy.

ASAP Intake Evaluation: We have immediate openings for Intake Evaluations. These sessions are 60-minutes long and are used to establish goals, ask questions, identify referrals to other specialities, and collaborate on short-term solutions. Intake appointments are available during the day (M-F, 9-2pm) and are an opportunity to receive an assessment as soon as possible. After Intake, you would return to the waitlist until a weekly or biweekly therapy slot opened with one of our clinicians that matches your schedule availability. Intakes can be seen in-person or via Telehealth.

Masters Level Student Rates: We have Masters Level Students complete their internship/practicums (6-12 months) with us frequently. They typically have sooner openings than our standard waitlist time as they are out-of-pocket only. The rate for students is $75/session (negotiable rate for MassHealth patients). Students are supervised by one of our LMHC or LICSW clinicians. Once they graduate, we are able to bill them to insurance under their supervisor (assuming they chooose to stay with us post-graduation).
I am interested in Short-Term Psychotherapy*

YesNoI am not looking for psychotherapy (referral for medication management or testing).
I am interested in ASAP Intake Evaluations*

YesNoI am not looking for psychotherapy (referral is for testing or medication management or testing).
I am interested in seeing a Master Level Student if available*

YesNoI am not looking for psychotherapy (referral is for medication management or testing).
If you are requesting a specific provider please select here
If you do not have a specific provider request leave blank.
Medical History
Select your child's primary care doctor (Pediatric Associates of Norwood & Franklin)*
Is your child a patient at Karuna: Nutrition + Movement*

YesNo
If your child's doctor is not on the above list, please enter the group's name, doctor's name, address and phone number (if above, write "above")*
Do you give permission for ongoing updates to be provided to your PCP including but not limited to lab work and medication changes?*

YesNo
Preferred pharmacy (include street and town)*
Medical Drug Allergies (if none, write "none")*
Height*
inches
Weight*
lbs
Date of last known physical (if unknown, approximate date)*

MonthDayYear
Date
List all current medications and supplements taken or needed (if none, write "none")*
If taking any medications, who is the prescribing doctor?
Has your child ever had an EKG?*

Yes, normalYes, abnormalNoUnknown
Is your child adopted?*

YesNo
Age at adoption
Is your child a twin (or other multiple)?*

YesNo
If a twin, identical?

Identical twinFraternal twin
How long was pregnancy?*
months
Any complications during pregnancy? If so, describe (if none, write "none")*
Any complications during delivery? If so, describe (if none, write "none"*
Any history of developmental delay? If so, describe (if none, write "none")*
Onset age of puberty (if applicable)
years old
The following two questions apply to those assigned as female at birth that have begun their menstrual cycle.
Start date of last menstrual period (approximate if unsure)

MonthDayYear
Date
Birth control method
Please indicate any illness or disease your child has had*

NoneChronic fatigueChronic painArthritisSeziuresConcussionMigraines/HeadachesGlaucomaHeart DiseaseHigh ChloesterolAsthmaSleep ApneaGastrointestinal IssuesLiver DiseaseKidney DiseaseThyroid DiseaseCancerFrequent infectionsBleeding DisorderOther
Average Number of Hours of Sleep Per Night*
Hours
Frequent or Waking Nightmares?*

YesNo
Any recent weight loss or gain?*

YesNo
Describe any unusual eating habits (picky eater, eating non-edible items, etc.) (If none, write "none")*
Social and Environmental History
With whom does the child currently live?*
If the child is not living with both biological parents, is either parent deceased?

YesNo
Are biological parents married?*

YesNo
Are biological parents divorced/separated?*

YesNo
If parents are not together, please describe custody agreement
NBH requires both parents to consent to services at our practice. Please indicate below that you understand and confirm that both parents agree to services. A signed statement may be requested by the therapist or psychiatrist at intake.
Please check this box to indicate you agree.*

Yes, both parents consent to psychiatry and/or psychotherapy services and will sign consent forms if requested by the clinician.
Any academic or social difficulties at school? (If none, write "none")*
Has your child ever repeated a grade?*

YesNo

Please indicate where you feel your child is performing academically*

	Below Grade Level	On Grade Level	Above Grade Level
Language Arts
Mathematics
Writing

Is your child currently in Special Education?*

YesNo
Is your child currently on a 504 plan? If yes, what is your child's diagnosis and the 504 Plan intervention? Do you feel it is effective?*
Date of Most Recent IEP

MonthDayYear
Date
Does your child have difficulty with siblings?*
Has the child ever been placed or boarded away from the family? If so, describe (if no, write "no"*
Does your child have any past or current legal involvement? (If none, write "none")*
Does your child belong to any spiritual or religious group? (If none, write "none")*
Psychiatric History
Please list any psychiatric disorder your child has been diagnosed with in the past (if none, write "none")*
Has your child ever received outpatient treatment for a psychiatric disorder?*

YesNoUnsure
If so, when? (If none, write "none")*
Inpatient hospitalizations?*

YesNoUnsure
If so, when? (If none, write "none")*
List any psychiatric medications prescribed in the past (if none, write "none")*
Has your child had thoughts about not wanting to live or being better off dead?*

YesNoUnknownOther
If yes, when?
Has your child ever had a plan to end their life?*

YesNoUnknownOther
If yes, when?
Has you child ever harmed themselves (cutting, burning)?*

YesNoUnsureOther
If yes, when?
Has your child ever attempted suicide?*

YesNoUnknownOther
If yes, when?
Has your child ever been hospitalized for safety concerns (thoughts of harm to self or others).*

YesNoUnknownOther
If yes, when?
Please call 911 for any immediate safety concerns.
Family Psychiatric History
Please indicate if any of the following issues have been experienced within you immediate or extended family:*

AlcoholismAddictionSchizophreniaAutism Spectrum DisordersADHDDepressionBipolar DisorderSuicide (threats/attempts/completed)AnxietyPhobiasPsychiatric hospitalizationsNoneOther
If yes to any of the above, specify the relationship and if the relationship is maternal or paternal (if none, write "none")*
Substance Use History
Has your child ever been treated for alcohol drug abuse?*

YesNoUnsure
If yes, which substances? (If none, write "none")*
If yes, when was the child last treated? (if never, write "never")*
If your child drinks, how may days a week do they drink alcohol? (If they do not drink, write "none")*
Does your child consume marijuana in any form?*

YesNoUnsure
If yes, how often? (If never, write "never")*
Has your child ever experimented with street drugs?*

YesNoUnsure
If yes, what and when? (If never, write "never")*
How many caffeinated beverages does your child drink in a day?*
drinks per day
Does your child use nicotine?*

YesNoUnsure

Confidentiality, Consent & Financial Agreement
Each staff member makes every effort to safeguard the legal and civil rights of each client at all times regarding the treatment process and discharge from the treatment process. As a client of Norwood Behavioral Health, you have the right to:
- Know about our professional qualifications.
- Know about and comment on the agency's policies and procedures.
- See and discuss our fee scale.
- See and comment orally and/or in writing on the record kept of your contact with this agency and insert your own statement if you wish.
- Discuss any concerns with your clinician, and if you desire, have a three-way conference including you, your clinician, and their supervisor.
- Make suggestions as to how our policies and services can be improved.
  You have the right to refuse any services offered.
CONFIDENTIALITY

All services rendered while you are in treatment at Norwood Behavioral Health are held in strict confidence. Our policies and procedures protect your privacy to the fullest extent of the law. Since your discussions with staff are confidential, the agency ordinarily will not disclose information about you and to anyone else without your written permission. Similarly, the agency cannot request information about your from others without your written permission. Under the law, there are some exceptions to the normal protection of your privacy. For example the agency must disclose the information it considers necessary in order to protect someone’s life or when a specific law requires disclosure. Similarly, a court order waves confidentiality.

INFORMED CONSENT

I have reviewed the above. I give CONSENT for TREATMENT and understand I have the right to revoke this consent at any time.

FINANCIAL AGREEMENT

I authorize my insurance benefits be paid directly to the physician. I understand that I am financially responsible for any balance. I also authorize Norwood Behavioral Health or my insurance company to release any information requeired to process my claims.

MISSED APPOINTMENT POLICY

By signing below, you are indicating you agree to and understand that all appointments must be cancelled within 24-hours. You may contact your provider via email or phone. All missed appointments may result in a fee of $75 for therapy sessions or $100 for psychiatry sessions.

INTAKE POLICY

By signing below, you understand the first visit at our practice is 60-minute intake appointment. After this evaluation, if the clinician feels our practice is not suitable for your needs, we will help to facilitate a referral to an appropriate facility.
Signature*

Clear
Name*

First NameLast Name
Relationship to Patient*
Thank you for completing our intake form. We will review your information and contact you when we have a match for the availability you indicated above. Intakes are reviewed in the order in which they were received. Waitlist information is updated monthly at the top of this form, which can be found on our website homepage.
Should be Empty:

New Patient Intake Form

Demographics

Parent/Guardian Information

Insurance Information

Referral Information

Medical History

Social and Environmental History

Psychiatric History

Family Psychiatric History

Substance Use History

Release of Information

Confidentiality, Consent & Financial Agreement