ICT Online forms

ICT Online forms
Please Select Form

Change/Request Employee AccessLeavers RequestHardware/Software RequestNew RecruitICT Policies and Procedures AcceptanceRemote Working Access (Global Protect)Lost or Stolen Device
Request/Change Employee ICT Access
Submitted By*

First NameLast Name
Name*

First NameLast Name
CE, Director, Head of Service, Lead Officer or Senior Manager*
Other not listed

First NameLast Name
Location*
Department*
Effective Date*
Review Date (if any):
Change Requested*
Reason for Change:*
Date*
Please note: Submission of this form will be received by ICT. ICT will then seek authorisation from the relevant Head of Service. Once authorised, your request will be dealt with as soon as possible.
Leavers Request

(Employee accounts to be archived/terminated)
Submitted By*

First NameLast Name
Name of Leaver*

First NameLast Name
CE, Director, Head of Service, Lead Officer or Senior Manager*
Other not listed above

First NameLast Name
Head of Service*
Department*
Department not listed above please enter below
Location*
Location not listed above please enter below
Effective Date*
Leave reason*
Please specify if another user will need access to the user's mailbox and for how long (max 3 months)
Hardware/Software Request
Submitted By*

First NameLast Name
Name*

First NameLast Name
Job Title*
CE, Director, Head of Service, Lead Officer or Senior Manager*
Head of Service*
Department*
Location*
Please obtain an initial costing / quotation for the requirement i.e. hardware or software. The process is :
1. User fills in request form (Including business case if applicable).
2. Pass to ICT who will seek quotations in line with procurement limits and guidelines.
3. ICT will notify requester of cost and seek approval from the requester who in some instances will need Head of Service for approval.
4. Purchase requisition raised by ICT Department on receipt of approved request.
NOTE: No order will be placed until the Head of Service has given approval after costing has been obtained and business case approved. The exception being anything costing under £25 - for example items such as standard issue headsets, keyboards and mice normally cost less than £25. In most instances ICT will approve but if in doubt they may need to seek approval from a relevant Head of Service.
Cost Code*
Is this quotation for hardware or software. Form will expand to include information on the below selection*

HardwareSoftware
Hardware
Basic Description of hardware Required*
Software
Submitted By*

First NameLast Name
Name/Description of Software Required*
Type of user license required?*

Single User LicenseNetwork License
Number of Users*
Other additional hardware required
Business Case - only required if value over £25 - headsets, keyboards and mice cost less than £25 - put not applicable in the box IF you know cost will be less than £25*
Date*
Please note: Submission of this form will be received by ICT.

ICT will then seek authorisation from the relevant Head of Service if applicable e.g. the value is over £25.

Once authorised, your request will be dealt with as soon as possible.
Notification Form of New Recruit
Submitted By*

First NameLast Name
Name*

First NameLast Name
Job Title*
CE, Director, Head of Service, Lead Officer or Senior Manager*
Department*
Location*
Other location
Line Manager

First NameLast Name
Commencement Date
Please note:
1. IT will seek authorisation from the relevant Head of Service and also from the HR Department.
2. IT will process the request once authorised to do so.
Also, If the new recruit requires a new PC or other PC equipment please fill in a hardware request form.
Will the user need to process customer payments in Tech One (Finance System)?

YesNo
Will the user need to approve orders in Tech One (Finance System)?

YesNo
Levels of Access (Computer packages - please indicate levels at which employee should be given permission to access)
Email Distribution groups
e.g. All Council Staff, Sports and Social Club, Departmental i.e. EH, Finance etc
Please ensure that the ICT Policies and Procedures have been read and signed by the employee
Date*
ICT Policies and Procedures Acceptance
Submitted By*

First NameLast Name
To: Human Resources Department, Fermanagh and Omagh District Council
RE: Fermanagh and Omagh District Council ICT Policies and Procedures

I hearby acknowledge receipt of the Council's ICT Policies and Procedures August 2025 version 2.3.2
I understand that I must adhere to these rules and that any breach will be dealt with under the Council's Disciplinary Procedure(s).

YESNO
Network Change Request (e.g. WiFi access)
Submitted By*

First NameLast Name
Name*

First NameLast Name
Head of Service or Senior Manager (Director or CE)*
Head of Service*
Department*
Location*
Effective Date*
Review Date (if any):
Access requested or change requested*
Reason for access or change:*
Please note: Submission of this form will be received by ICT. ICT will then seek authorisation from the relevant Head of Service. Once authorised, your request will be dealt with as soon as possible.
Remote Working Access(Global Protect)
Submitted By*

First NameLast Name
Name of Person requiring Global Protect*

First NameLast Name
Does the person requiring Global Protect already have a device e.g. laptop/Surface Pro to work remotely - if not you need to request separately a hardware request form online from the same link you are making this request from (third choice in the list)

YesNo
Job Title*
CE, Director, Head of Service, Lead Officer or Senior Manager*
Head Of Service*
Department*
Location*
Other Location
Date
Reason *
Please note: Submission of this form will be received by ICT. ICT will then seek authorisation from the relevant Head of Service. Once authorised, your request will be dealt with as soon as possible.
Lost or Stolen Device
If a a device has been lost or stolen, it is important that immediate action is taken.

Please complete the Lost Device form.

For outside of hours please contact the provider on the telephone numbers listed below and ask for a complete block to be placed on the telephone to ensure it cannot be used.

• Vodafone users should call 0333 304 3333; and
• O2 users should call 0800 085 9999.
Should be Empty:

ICT Online forms

Request/Change Employee ICT Access

Leavers Request

Hardware/Software Request

Hardware

Software

Notification Form of New Recruit

ICT Policies and Procedures Acceptance

Network Change Request (e.g. WiFi access)

Remote Working Access(Global Protect)

Lost or Stolen Device