External/Outside Client Rental Request/Application

Event Name *
As it should appear on the Contract
Event Description *
Please describe your event. The more information you provide the better we can assist you with your event.
Expected Attendance *
Person making request *

First Name Last Name
Requestor Email *
example@example.com
Requestor Phone Number *

Area Code Phone Number
Company/Organization *
If this is an individual please put N/A
Type of Organization *
If this is an individual please put N/A
State of Organization Founding/Incorporation *
Contract Signer Name
If different than requestor
Contract Signer Title *
Contract Signer Phone Number

Area Code Phone Number
Contract Signer E-mail
Contract Signer/Business Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
What Campus are you interested in
Is your event "multiple" days? *

Yes No
Event Start Date/Event Start Time *

Month Day Year Hour Minutes AM/PM Option
How much pre-access time do you need? *
This is when access to the room is needed prior to attendee arrival. Your event start time is when we can expect attendees to arrive.
Event End Date/Event End Time *

Month Day Year Hour Minutes AM/PM Option
How much post-access time do you need? *
This is when you will be leaving the venue and is extra time after your attendees have left.
Multiple Date Time Breakdown (by Date)
Please be specific so we can provide you with the most accurate availability of venues and services.
Who is the "day of" contact? (please inc. phone #) *
If it's the same as requestor, please put N/A
Additional Notes:
If you have notes regarding your event, please list them here.
Building or Room Preference
If you are not familiar with our venues, please put TBD or I don't know. A manager will assist with finding the most appropriate venue.
Desired Room Setup *
Please select the most appropriate set up you would like.
Special Room Setup Instructions
Please let us know any specifics on room (including # of tables etc).
Audio Visual Needs (additional charges may apply) *

In Room Technician DVD PlayerS Easels Microphones LCD Projector Laptop/Computer Polycom (Speakerphone) Phone Access Wireless Guest Account
Will you need parking? *

Yes No
Serving Food? *

Yes No
Does your event require lodging/overnight housing *

Yes Yes, and I've already spoken to/contacted Mason Housing No
Food Provided by?

Sodexo (On Campus Caterer) Caterer Undecided (all caterers must be approved) No Caterer
Will there be minors at your event (choose best option)? *

Yes, with their parents/guardians Yes, without their parents/guardians No, there are no minors at our event
Have you already secured space: *

Yes No Inquiry for costs ONLY
Do you have a reservation # already, if so please provide:
Ex: 2019-Letters
Please allow 2-3 business days for a response. If you have not heard back from us within this time, please email jgladbac@gmu.edu and gmuevent@gmu.edu.
Security Code *
Should be Empty: