The administrative assistant is experienced in handling a wide range of administrative support related tasks. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people and programs. This person will interact with all levels of internal staff, church attendees, visitors, and external church relationships in a fast paced environment, sometimes under pressure, and remain flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability, and attention to detail are equally important.
Department / Ministry Area
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Executive Department / Executive
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Reports To
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Executive Pastor
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Position Classification
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Support Staff
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Time Commitment
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Full-time, non exempt
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Campus Schedule
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Monday – Friday; 8-5
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Responsibilities/Duties
- Heavy calendar management, requiring interaction with internal staff, church attendees, visitors, and external church relationships to coordinate a variety of meetings and events
- Assist Executive Pastor with scheduling and email
- Assist Senior Pastor with select scheduling
- Arrange travel schedule and reservations for executive department needs
- Handle incoming and outgoing electronic communications on behalf of Executive Pastor
- Handle initial calls for the Executive and Senior Pastor
- Accept both expected and unexpected office visitors with warmth and importance
- When Executive Pastor leads meetings:
- Prepare agenda in advance
- Arrange and schedule meeting facilities
- Assist with preparation of presentation materials
- Act as recording secretary and prepare action minutes, if needed
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Review and summarize miscellaneous reports and documents
- Compose or transcribe correspondence for Executive Pastor
- Research, or delegate research, and collect data upon request
- Other duties upon request
Skills/Experience
- Proficient use and experience with Microsoft and Google applications and software
- Strong attention to detail skills to ensure accuracy
- Great relational skills: full of faith, friendly, calm, and professional
- Skilled in researching and finding requested information
Expectations
- Accept and support the Grace Vision, Mission, Beliefs and Values as listed on the church website
- Exhibit a servant’s heart and willingness to get the job done well and on time
- Ensure good stewardship of ministry funds and resources
- Act as a positive representative of Grace Church at all times
- Maintain complete confidentiality with all sensitive pieces of information
- Exhibit loyalty in all situations and defend the heart and intentions of Grace Staff