PURPOSE OF POSITION:
To plan, organize, direct and control all purchasing functions of the hotel and food & beverage outlets to ensure that the highest quality product is purchased at the best possible price while adhering to corporate policies and scheduling demands.
ESSENTIAL FUNCTIONS:
- Communicates with all Department Headsand orders all hotel and F&B products according to needs and specifications. Forecasts operational needs and schedules deliveries of all food and beverage items.
- Monitors the grades and quality of products received to ensure that they meet the company's established standards.
- Determines the food and beverage requirements for all catering menus, and orders according to guarantee of the menus. Monitor vendors for quality, service and price through standard purchasing specifications.
- Participates in all hotel meetings including weekly staff, F&B, and daily menu meeting.
- Obtains bids from vendors, using the telephone and FAX machines, according to the specifications set by the department heads. Determines the best possible price for the desired items, and places orders for all non-food items. Schedules deliveries of non-food items to meet the operational needs outlined by the department heads.
- Maintains regional and corporate purchasing programs and arrangements. Ensures adherence to all corporate purchasing policies and procedures such as requisition process.
- Personally checks and ensures appropriate levels of inventories are maintained to minimize waste and maximize ratio turnover.
- Participate and oversee month end inventory of items in the stock room.Implement sound purchasing policies, systems and procedures in accordance with Company standards
- Research and development of new products and services for the hotel
- Establish contracts to ensure reduced pricing for all operating areas of the hotel
- Assist with Operating Capital Expenditures
- Receives proper purchase requisitions from Head of Departments.
- Represent hotel at trade shows, civic/business functions, industry-related associations, and other events to promote the hotel and/or the city.
- Other duties as assigned.
MANDITORY JOB REQUIREMENTS:
- Minimum of 5 years management experience in Stores, Purchasing & Receiving, preferably within a full service hotel environment
- University or College degree in a related discipline or equivalent of experience
- Proficient in all Microsoft Office Products (Word, Excel, PowerPoint)
- Strong interpersonal, communication, organization and follow-through skills
- Ability to negotiate, develop and build relationships and utilize skills appropriately
- Ability to process information and merchandise through computer system
- Ability to maintain a fair, consistent set of standards as they apply to work force
- Ability to adjust priorities and manage time wisely in a fast-paced environment.