As a exhibitor you are entitled to receive a one-time use mailing list of the attendees of the conference(s) for which you are registered. You may use this list either pre- or post-conference.

Attendee list will become available approximately 3-4 weeks before each conference.

You only need to complete this form if you are sending out a mailing piece. We will post a PDF list to all exhibitors showing who is coming and notify you once it's posted, but if you need the list in Excel for mailing purposes then you will need to fill out this form.

NOTE: E-mail addresses are ONLY available to high-level sponsors. If you are a Tier Two sponsor, you may only receive USPS mailing addresses of the attendees.

All mailings MUST be approved by CUPA-HR prior to sending to attendees. All mailings are subject to the following terms and conditions:

• All list requests must be received and attendee communication must be sent by exhibitor no later than 30 days after last day of conference. Any use of the CUPA-HR name and/or logo is proprietary and may not be used without prior approval from the CUPA-HR National Office. Sponsor agrees not to directly or indirectly disclose or provide to any third party other than employees of sponsoring company, CUPA-HR computer readable data file or any information contained thereon except with the express written consent of CUPA-HR.
• Sponsor is specifically prohibited from unauthorized reproduction of the CUPA-HR computer readable data file or CUPA-HR attendee list in any manner. Sponsor may not re-key, Xerox, photocopy, mimeograph or in any other manner reproduce the CUPA-HR attendee list or the information contained from the computer readable data file.
• CUPA-HR reserves the right to deny requests that are intended for mailings in conflict with its programs, principles or other interests. Each sponsoring company is entitled to one list request per conference for a one-time use.

To receive the quickest approval for your communication piece, here are some guidelines to follow:

• Use correct and official conference name and correct dates when referring to the conference: 2026 CUPA-HR Spring Conference, March 29-31, 2026
• Never use "CUPA" — always "CUPA-HR"
• When addressing the attendees, do not refer to them as CUPA-HR members, as some attendees are not members. You can either use mail merge to input their name or use "attendee," "colleague," "participant," etc.
  Spell check the document before uploading.

Questions? E-mail kgilbert@cupahr.org.