Roulette Communications + Press Form

Communications + Press Form

We are thrilled to present your work this season! In order to best promote and publicize your show, we require you to fill out this form.

It is imperative that we get this information as soon as possible so that our staff can have the maximum amount of time to accurately create your event page and spread the word about your performance.

It is recommended that you complete this JotForm in one sitting, as once you begin, you may have difficulties saving and returning to it later.

Feel free to reach out at any time with questions, comments, or concerns.

THIS IS NOT THE FORM FOR THE PRINTED PROGRAM.

Due Dates

Fall Season (September – December) Due date: July 26th 2021

Winter Season (January – March) Due date: December 1st 2021

Spring Season (April – July) Due date: March 8th 2022

Communications Contact Information

Director of Communications

Caitlin Gleason
caitlin@roulette.org

Graphic Designer + Communications Assistant

Rachel Lyngholm
rachel@roulette.org

Contact Information

Please list the name, email, and phone number of the main contact for your performance. If you would like us to be in touch with another member of your team concurrently, please provide their contact information in the box provided.
Contact Name *

First Name Last Name
Preferred Pronouns
If other, please specify:
Contact E-mail *
Phone Number *

Area Code Phone Number
Anyone else we should be communicating with for this performance? Please include first name, last name, email, and preferred pronouns.
Performance Details

What is (are) the date(s) of your performance(s)?
Performance Date *

Month Day Year
Performance Date #2 (or End Date)

Month Day Year
What is the name of the artist or the group performing / presenting this performance? Is this a solo project or a collaboration / ensemble? *
If it is an ensemble or collaboration please list all of the organizations involved in this performance.
What is the title of your show? This is how we will list your show on our webpage and on all promotional and marketing materials. *
This title cannot be changed. Please note that shorter titles will work better with our website and for most press outlets.
Please list everyone who will be performing including their instrument or role. *
Please use this format: First Name Last Name – Instrument, Instrument, Instrument. Use TBA for all unconfirmed performers.
Is your program a premiere or new work? Have you worked in this setting/group before? *
Please note if it is a World Premiere; a US Premiere; or NYC Premiere
Will your performance incorporate any copyrighted material (e.g. clips to films you didn’t create, music written and/or published by other composers, etc.)? *
If yes, please elaborate:

Additional Performance Details
Will you have a standard start time? (7pm Doors | 8pm Show.) If not, and you have formerly agreed with us to a different time, please specify those times here: *
What is the length of your program? (hours + minutes) *
How many sets will there be? *
Will there be a 15 minute intermission? *

Program Description

This information will be used on the website and for our press release. If you will be submitting a press-release-length description text for your event, Roulette reserves the option of editing the content to best suit our website and to promote your event.
Program Description. (two paragraphs maximum) *

0/500
Provide a 140 character summary of your performance. *

This will be used on our Upcoming Events webpage. 0/140
Group or Organization Bio (one paragraph maximum) *

0/500
Individual Performers' Bios (one paragraph per performer maximum) *
If your work is supported by grants that needs crediting, please attach all required logos and paste credit line below. *
Logos

Upload a File

Cancel of

Press

Roulette will be sending out press releases to our list of major media outlets, blogs, and journalists. Please include any contacts that you would like us to include in our outreach.
Recent awards, press, or reviews that you have received as an artist. Please include any links to articles. *
Blogs, publications, magazines, or journals that you read and would like to see your work written up in. *
Social Media

If you—directly or through others—engage in social media, please list the accounts so that we may better interact with your audiences and direct traffic to your event.
Facebook Page
Instagram
Twitter
SoundCloud
Vimeo
YouTube
Personal Website
Other

Press Photos

Please send captivating hi-res, press quality images that reflect the program that you will be presenting. If available, please also include hi-res photos of what the viewer will see during the performance.

Image Specs: 3:2 Aspect Ratio

(600px x 900px or 1200px, x 1800px)*

*Preferably images that can easily be cropped into a square.

Please include photo credit. Submit up to 4 photos.

Roulette reserves the rights to choose content for our website.
Photo 1 *
Photo Credit 1 *
Photo 2
Photo Credit 2
Photo 3
Photo Credit 3
Photo 4
Photo Credit 4
Media

Please include any links to videos + MP3s that we can stream from our website that reflect the work that you will be presenting.

We can only embed video links from YouTube or Vimeo.
Video links
Sound Links
Any other information about your performance that you think will be helpful to share with our audience.

Exclusivity Agreement

EXCLUSIVITY: ARTIST agrees that the Performance at Roulette shall be the performing Artist or Group’s sole and exclusive public performance in front of a live audience within 6 weeks before or 4 weeks after the Performance Date within the 5 boroughs of NYC (Bronx, Brooklyn, Manhattan, Queens, and Staten Island) and the only performance in front of a virtual audience within 2 weeks before or 2 weeks after the Performance Date. Upon failure to meet this agreement, ROULETTE reserves the right to renegotiate all terms of this contract including a reduction of Artist Fee and/or cancellation of the event.

Should a situation arise in which ARTIST believes they may be in breach of this Agreement, it is MANDATORY that they notify ROULETTE of all such engagements and/or performances to ensure exclusivity and potential conflict of interest.

These notifications must be sent in writing to:

Caitlin Gleason (Director of Communications): caitlin@roulette.org

Rachel Lyngholm (Graphic Designer + Communications Assistant): rachel@roulette.org
Agreement (SELECT ONE) *
Thank you!
Should be Empty:

Communications + Press Form

Due Dates

Fall Season (September – December) Due date: July 26th 2021

Communications Contact Information

Performance Details

Additional Performance Details

Program Description

Press

Social Media

Media