Terms & Conditions
By submitting this Application, you agree to be bound by and follow all rules, requirements, conditions and restrictions (the "Exhibit Guidelines") imposed by the event facility and by the Wilberforce University Alumni Association (the "Organizer") in connection with the Organizer's National Conference (the "Event"). A copy of the Exhibit Guidelines will be mailed to you as part of your Exhibitor Kit. The Exhibit Guidelines are expressly incorporated into this agreement us if fully set forth herein.
Booth reservations and assignments are processed on a first received, first assigned basis. The date your application and payment are received by the Organizer will determine that priority. In the event all booth space is sold out, you will be notified and placed on a waiting list (if you do not ultimately receive a booth assignment, you will receive a full refund). Although every effort will be made to respect your booth choices, the Organizer's decision with respect to booth assignments is final. The Organizer reserves the right to reject, prohibit and/or limit exhibits or exhibitors that the Organizer considers objectionable for any reason including, without limitation, actual or perceived conflicts with exclusivity contracts, noise, or any reasons related to persons things, conduct or printed materials which the Organizer finds objectionable or which alter or detract from the general character or nature of the Event.
Use of Booth Space
You agree that you will use and occupy the booth space for the sole purpose of selling, displaying, advertising, marketing or distributing only the products and services listed in the Exhibitor Agreement. You further agree to conduct your use and occupancy of the booth space (including move-in and move-out schedules) in strict compliance with Exhibits Guidelines. You may not assign, sublet or share the whole or any part of your booth space without the Organizer's prior written consent, which the Organizer may withhold in its sole discretion. You are responsible for payment of all labor, equipment, services (other than general heat, lighting, and air conditioning) ordered at your request from service contractors including but not limited to electricians, decorators, shippers, material handling companies, telephone companies, hotels, cleaning services, and photographers Payment Terms & Conditions
Booth space is assigned upon the receipt of the completed application and full payment of the booth price. A $50.00 fee will be assessed on any returned check. The Organizer reserves the right to cancel this Agreement if you fail to pay for the booth space in full in a timely manner, or if you fail to comply with the terms of this Agreement. In such event, the Organizer shall be entitled to re-let the booth space with no
reimbursement or remuneration to you and the Organizer may retain any payments made by you as liquidated damages. You also agree and acknowledge that your failure to appear at the Event does not release you from responsibility for payment of the full cost of the booth space rented.
You may cancel your booth space reservation by sending written notice to the Organizer at the address specified in the application. A cancellation
fee of $100.00 will be assessed if the cancellation notice is postmarked on or before 20 days prior to the Event. No refunds will be given if the cancellation notice is postmarked after 20 days prior to the Event.
Cancellation of Event
Organizer shall not be liable for any injury, loss or damage if the Event is cancelled, relocated or delayed due to disaster, strike, Acts of God, war,
Governmental regulation, or other causes beyond the Organizer's control, and you hereby waive any and all claims relating thereto.
Observance of Laws
You agree to abide by and observe all federal. State and local laws, codes, ordinances, by-laws, rules and regulations as well as all rules and
regulation of the exhibit facility (including any union labor work rules and the Exhibit Guidelines). Detailed information will be provided in the Exhibitor Kit. You further agree to obtain, at your expense, any licenses or permits which may be required for the operation of your business at the Event, and agree to pay all fines and penalties which may be levied or due as a result of your use and occupancy of the booth space at the Event.
Damage to Exhibit Facility
You will be liable for any damages caused by you, your agents, employees and representatives to the floor, walls, dividing partitions or columns of the exhibit facility and for any damage cause to booth equipment, decorations, and furnishings.
Limitation of Liability
By participating in the Event, you expressly assume all risks associated with, resulting from, or arising in connection with such participation, including (without limitation) all risks of theft, loss, harm, damage or injury to the person (including death), property, business, or profits, whether caused by negligence, intentional act, accident, Acts of God, or otherwise. You agree that the Organizer, its officers, directors, agents,
and employees, are not liable for (1) any damages to or destruction of property or (2) injury to or the death of any person or persons (including you, your agents, employees or invitees), which arise from or are in any way connected to your use and occupancy of the exhibit facility and/or your participation in the Event. You further agree to indemnify and hold harmless the Organizer, its officers, directors, agents, and employees, from any and all losses, actions, claims, demands, liabilities, damages or costs (including reasonable attorney's fees) of any kind or nature which may arise out of your use and OCCUp2.ucy of the exhibit facility and/or your participation in the Event. Under no circumstances shall the Organizer or the exhibit facility be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages whatsoever, whether or not appraised of the possibility of such lost profits or damages. Organizer makes no representations or warranties, expressed or implied, regarding the number of persons who will attend the Event or regarding any other matters concerning the Event. You agree that neither the Organizer nor the exhibit facility is or will be liable for any loss, damage to, or theft of any property belonging to you, your agents, employees, invitees, visitors or guests. You are encouraged to adequately insure your merchandise, property and equipment against fire, theft, and damage. Notwithstanding the forgoing, in the event this Agreement or any portion thereof is not enforceable by 3 court of competent jurisdiction, you expressly agree that the maximum liability of the Organizer arising out of any tort, contract, legal or equitable claim or cause of action, shall be limited to the fee paid to the Organizer for the booth space.
This Agreement constitutes the entire agreement between you and the Organizer and may not be modified except in writing. This Agreement will be construed in accordance with the laws of the State of Pennsylvania, regardless of the location of the Event and any claim, action or proceeding shall be commenced in the State of Pennsylvania.