ENTIRE AGREEMENT: This agreement contains the entire understanding between the COMPANY and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties.
RESERVATION: A signed contract and retainer fee are required to reserve the dates and times of the EVENT(S).
If the EVENT(S) are rescheduled, postponed, or cancelled; or if there is a breach of contract by the CLIENT, the retainer fee is non-refundable and shall be liquidated to The COMPANY.
SCHEDULE: The client agrees to confirm the schedule one-week prior to the EVENT(S). Notification of any changes in schedule or location must be made in a timely manner and confirmation of receipt must be obtained from the COMPANY by the CLIENT.
SAFETY: The COMPANY reserves to right to terminate coverage and leave the location of the EVENT(S) if the photographer from the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of the photographer from the COMPANY is in question.
SHOOTING TIME / ADDITIONS: The CLIENT and the COMPANY agree that cooperation and punctuality are essential to accomplish the goals and wishes of all parties. Shooting commences at the scheduled start time andends at the scheduled end time. If the CLIENT does not arrive at the appointed time for the EVENT(S), shooting will commence at the scheduled start time and end at the scheduled end time. All additional time beyond thescheduled end time will be billed to the CLIENT.
RESPONSIBILITIES:The COMPANY is not responsible for compromised coverage due to causes beyond the control of the COMPANY including but not limited to obtrusive guests, lateness of the CLIENT or guests, weather conditions, schedule complications, incorrect addresses provided to the COMPANY, rendering of decorations, or restrictions of the locations. The COMPANY is not responsible for backgrounds or lighting conditions which may
negatively impact or restrict the photo coverage. The COMPANY is not held liable for missed coverage of any part of the EVENT(S). The COMPANY will not be held accountable for failure to deliver images of any individuals or any objects at the EVENT(S).
VENUE AND LOCATION LIMITATIONS:The COMPANY is limited by the rules and guidelines of the location(s) and site management. The CLIENT agrees to accept the technical results of their imposition on the COMPANY. Negotiation with the officials for moderation of guidelines is the CLIENT's responsibility; the COMPANY will offer technical recommendations only.
MODEL RELEASE:
The CLIENT hereby assigns the COMPANY the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising, educational and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same without restriction. The CLIENT releases all claim to profits that may arise from use of images. In the unlikely event that digital files have been lost, stolen, or destroyed for reasons beyond the COMPANY's control, including but not limited to camera, hard drive, or equipment malfunction, the COMPANY liability is limited to the return of all payments received for the EVENT(S). The COMPANY is not liable for the loss of images beyond the lesser of the final delivery of all products included in the package or one year.
POST PRODUCTION AND EDITING: The final post production and editing styles, effects, and overall look of the images are left to the discretion of the COMPANY. The CLIENT may not edit ANY photos taken by COMPANY without the COMPANY'S prior approval. All photos will be available by online download. An option will be available to have a personalized DVD created with all images on the DVD for a fee of $10.00. This fee also covers cloud retrieval so the pictures can be downloaded anytime by the CLIENT for 5 years. The COMPANY will contact the CLIENT once photos are ready for retrieval.
PAYMENT SCHEDULE: The aforementioned 20% non-refundable retainer fee is due at the time of signing of this contract. The remaining balance is payable in full a week prior to the day of the EVENT(S). In the event the CLIENT fails to remit payment as specified, the COMPANY shall have the right to immediately terminate this agreement with no further obligation, retain any monies already paid, and not attend the EVENT(S). For any returned payments there will be a $30.00 return fee.
Cancellations: If the CLIENT must cancel due to any reason beyond their control the COMPANY must be notified within 24 hours of the scheduled photo shoot verbally or in writting. After 2 cancellations I will no longer be able to take your photos with out a deposit of 50% along with a new contract. The deposit will not be refundable to you if you cancel. If weather keeps us from having the scheduled photo shoot it will not be considered a cancellation due to it being beyond the CLIENTS control.
Additional Information: If you feel the need to have multiple photographers at your event it must be written in the contract and be approved by both photographers involved. A schedule will need to be worked out to let each photographer know what their responsibilities are at your event.