Request for the Dean's Time

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While the College of Engineering strives to accommodate all engagement requests that support the mission of the university and the college, the Dean’s schedule can be very restrictive due to the high volume of requests; his calendar fills up months in advance. In order to optimize the Dean’s engagement opportunities, any invitation to speak at or attend an event MUST be initiated by completing this form—ideally, at least six weeks in advance. While requests made with less than six weeks’ notice will be considered, the Dean’s participation may be impossible given schedule constraints. Once a request is submitted, Dean’s Office staff will respond with the Dean's availability as soon as possible following submission of the form.

Requests for the Dean to speak must be received at least three weeks in advance and key talking points must be listed on the form at the time of submission. You will likely hear from the Chief Marketing Officer (CMO), no shorter than two weeks out from the event, with any questions or additional input needed to compose the remarks for the Dean's review and edits. The CMO and requestor will review final remarks one week in advance of the event. Requests received less than seven business days in advance, require the requestor to provide a complete script of the Dean's remarks upon submission of this form; the script will necessarily be required to be simple welcome or introductory remarks due to the short lead time. If a script is not provided, there is a possibility that the Dean will not be able to accept the request.

Please note for your planning purposes that, in the event your request is approved, a briefing document MUST be provided to the Dean or his designee no later than one week prior to the event. This briefing must include: a completed event outline form (which will be provided upon approval of your request); an attendance list; bios (and photos, if possible) for any person the Dean is being asked to introduce; bios (and photos, if possible) for any VIP attendees (including giving history); and any other information requested as follow up.
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Event Title/Name of Event* This field is required.
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Date of Event* This field is required.
Date
Month
Day
Year
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Time of Event* This field is required.
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Event Location (please include specific room and building information)* This field is required.
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Name of Requester* This field is required.
First Name
Last Name
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Requester Phone Number
Area Code
Phone Number
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Host Organization/Department
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Requester Email Address* This field is required.
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Dean's Arrival Time* This field is required.
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Dean's Departure Time* This field is required.
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When Will the Dean Be Called to Speak?
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Dean's Role
Host
Speaker
Keynote Speaker
Welcome Remarks
Panel Moderator
Interview or Q&A Session
Attendee
Panelist
Award/Gift Presenter
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Preferred Length of RemarksDrop-down menu
Please Select
Please Select
5 minutes
10 minutes
15 minutes
20 minutes
30 minutes
40 minutes
1 hour
N/A
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Talking Points for the DeanPlease provide details regarding the messages you expect the Dean to deliver and provide an outline of talking points in a bulleted format. A template Is linked below. Example of talking points from a previous event.
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Max. file size: 1.0MB
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Introductions for the DeanWho will introduce the Dean at the event?
First Name
Last Name
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Recommended AttirePlease select from the drop-down menu
Please Select
Please Select
Business
Business Casual
Formal
Other
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Composition of AudiencePlease select below
Students
Faculty
Staff
Donors
Alumni
Corporate
Government
Foundation
Other
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Composition of Audience - OtherIf not listed above, please explain the composition of the audience
Huge
Large
Normal
Small
Ok
Ok
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Anticipated Audience Size
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Media and Event InformationPlease check all that apply
Media Present
Photographer Present
Videographer Present
Food will be served
Event program available
Other
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Media and Event Information - OtherIf not listed above, please explain other media representation and/or other event information (e.g. Student Vlogger)
Huge
Large
Normal
Small
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Ok
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Format of the Event Program
Online
Electronic Copy
Print Copy
Other
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Please upload a copy of the Event Program/OutlineA template of an outline Is provided below Example of Event Program/Outline from a previous event.
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Select files to upload
Max. file size: 1.0MB
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Strategic Overview* This field is required.Please fill this out to help prioritize the request: Why is this event taking place? What are the goals of the event? How is the event relevant to the college and university? What are the key metrics? Should key attendees be acknowledged?
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Order of SpeakersPlease use bulleted format
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Proxy for the Dean* This field is required.Will you accept a Proxy if the Dean is unable to attend? (i.e. Associate Dean, Leadership Team Member, designated faculty or staff member?)
Yes
No
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Preferred Designee
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Is the Dean's Spouse expected to attend?* This field is required.
Yes
No
Other
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Is the Designee's Spouse expected to attend?
Yes
No
Other
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Please include additional information/background here.
Should be Empty: