This Ceremony Agreement (the "Agreement") is made between Chance Dillon (the "Officiant") and the clients identified above ("Clients" or "Client") with respect to Client's wedding or commitment ceremony scheduled as detailed above (the "Event").
SERVICES:
Officiant hereby agrees to render Wedding Officiant Services ("Services") for Client at the date, time, and location as specified in this Agreement and in accordance with the above selected Ceremony Package.
DEPOSIT:
A Non-Refundable Deposit equal to one-hundred ($100) dollars is to be paid upon execution of this Agreement, at which point Officiant will commence services. Said Deposit goes toward the cost of The Ceremony Service Charge.
Deposit is transferable to another date and time as long as Client requests change in writing at least thirty (30) days prior to the Event date and Officiant is available. If Officiant is not available at the new date and/or time, all payments and fees, if applicable, paid in excess of the Deposit will be refunded upon request from Client.
If Officiant is not available at the new Event date and/or time and Client has failed to notify Officiant of said change in writing at least sixty (60) days in advance of the previously contracted Event date, neither the Deposit nor payments and fees, if applicable, paid in excess of the Deposit will be refunded upon request from Client.
CEREMONY SERVICE CHARGE:
The Ceremony Service Charge is the remaining balance owed toward the cost of the above selected Ceremony Package. It shall be received by Officiant at no time later than the day of the Event. Should payment be made the day after the Event, the payment is considered late and constitutes a change to this Agreement, which will incur a "Change of Agreement Fee" of fifty ($50) dollars.
FORMS OF PAYMENT:
Unless otherwise negotiated in advance of the time it is due, the Deposit, the Ceremony Service Charge, and, if applicable, Fee(s), may be made by CASH (made in exact amount, as Officiant can not guarantee the ability to "make change"), CHECK (made payable to, "Chance Dillon"), or through VENMO (@ ChanceDillonWeddings).
SCHEDULE:
The "Ceremony Start Time" listed above shall be considered the actual Event Start Time and not Guest "Arrival" or "Invitation" time. Client agrees that the Event shall begin within thirty (30) minutes of the "Ceremony Start Time," as specified in the Agreement. Should the Event begin later than thirty (30) minutes of the "Ceremony Start Time," as specified in the Agreement, it constitutes a change to this Agreement which may incur a "Change of Agreement Fee" of fifty ($50) dollars.
CHANGES TO AGREEMENT:
Changes to this Agreement including, but not limited to, the date, time, and/or location of the Event must be communicated in writing by Client and approved by Officiant in writing before it is confirmed. Officiant is not responsible for any undesirable outcomes and/or unintended consequences that occur as a result of unapproved, unconfirmed, and/or unintentional Changes to this Agreement. Changes to this Agreement may incur a Change of Agreement Fee of fifty ($50) dollars.
ADDITIONAL FEES AND EXPENSES:
Change of Agreement Fee: Anytime the Client is responsible for unauthorized (intended or unintended) changes to this Agreement, this may incur a Change of Agreement Fee of fifty ($50) dollars.
Rehearsal Fee: Should Client elect to add an Event Rehearsal to a package that does not already include an Event Rehearsal in the stipulated package description (as is the case for the Let’s “I Do” This Already Package), if approved by Officiant, Client agrees to pay a Rehearsal Fee of one-hundred ($100) dollars in addition to a Travel Fee, if applicable.
Travel Fee: There shall be a one time Travel Fee to compensate Officiant for vehicular travel expenses to and from Event location (the “Venue”) on the day of the Event. A Travel Fee shall not be incurred for travel required for Event Rehearsal, if applicable, unless Client has elected to add an Event Rehearsal to a package that does not already include an Event Rehearsal in the stipulated package description.
Travel to and from Event location (the “Venue”) in excess of forty (40) miles from Officiant’s point of departure and return will incur a Travel Fee of fifty ($50) dollars.
Travel to and from Event location (the “Venue”) in excess of eighty (80) miles from Officiant’s point of departure and return will incur a Travel Fee of one-hundred ($100) dollars.
Travel to and from Event location (the “Venue”) in excess of one-hundred and twenty (120) miles from Officiant’s point of departure and return will incur a Travel Fee of one-hundred and fifty ($150) dollars.
Travel to and from Event location (the “Venue”) in excess of one-hundred and sixty (160) miles from Officiant’s point of departure and return will incur a Travel Fee of two-hundred ($200) dollars.
Travel to and from Event location (the “Venue”) in excess of two-hundred (200) miles from Officiant’s point of departure and return will incur a Travel Fee of two-hundred and fifty ($250) dollars.
Travel to and from Event location (the “Venue”) in excess of two-hundred and forty (240) miles from Officiant’s point of departure and return will incur a Travel Fee of three-hundred ($300) dollars.
Travel to and from Event location (the “Venue”) in excess of two-hundred and eighty (280) miles from Officiant’s point of departure and return will incur a Travel Fee of three-hundred and fifty ($350) dollars and may incur additional expenses for Officiant's overnight accommodations.
Travel to and from Event location (the “Venue”) in excess of three-hundred (300) miles from Officiant’s point of departure and return will incur a Travel Fee of four-hundred ($400) dollars and may incur additional expenses for Officiant's overnight accommodations.
Travel to and from Event location (the “Venue”) in excess of three-hundred and fifty (350) miles from Officiant’s point of departure and return will incur a Travel Fee of four-hundred and fifty ($450) dollars and may incur additional expenses for Officiant's overnight accommodations.
Travel to and from Event location (the “Venue”) in excess of four-hundred (400) miles from Officiant’s point of departure and return will incur a Travel Fee of five-hundred ($500) dollars and may incur additional expenses for Officiant's overnight accommodations.
Travel to and from Event location (the “Venue”) in excess of four-hundred and fifty (450) miles from Officiant’s point of departure and return will incur a Travel Fee of five-hundred and fifty ($550) dollars and may incur additional expenses for Officiant's overnight accommodations.
Travel to and from Event location (the “Venue”) in excess of four-hundred (500) miles from Officiant’s point of departure and return will incur a Travel Fee of six-hundred ($600) dollars and may incur additional expenses for Officiant's overnight accommodations.
If travel to Event location (the “Venue”) requires transportation by means other than Officiant's personal vehicle, Client is responsible for covering the cost of any expenses related to said travel, as well as Officiant's overnight accommodation(s).
Accommodation Fee: If travel to Event location (the “Venue”) is in excess of one-hundred and fifty (150) miles from Officiant's point of departure and/or the travel time to Event location (the “Venue”) is in excess of two (2) hours, Client is responsible for covering the cost of any additional expenses related to Officiant's overnight accommodations, if applicable.
Parking Fee: If the Event location (the "Venue") charges a fee for parking, Client is responsible to have Officiant's parking fee validated, to provide cash to cover the cost of said parking fee, or Client may reimburse Officiant through Venmo.
Wardrobe Fee: If Client requests that a particular wardrobe selection and/or accessory, etc., be worn by Officiant during the Event and Officiant is not already in position of said item(s), Client is responsible for furnishing and/or compensating Officiant for the cost of agreed upon item(s). Officiant reserves the right to refuse said requests.
CANCELLATION AND REFUNDS:
Cancellations must be communicated in writing. If written notice of Cancellation of Services is provided by Client at least thirty (30) days prior to the Event date, all Ceremony Service Charges and/or fees paid in excess of the Deposit will be refunded upon request from Client. If written notice of Cancellation of Services is provided by Client less than thirty (30) days prior to the Event date but greater than seven (7) days prior to the Event date, half of all Ceremony Service Charges and/or fees paid in excess of the Deposit will be refunded upon request from Client. If written notice of Cancellation of Services is provided by Client less than seven (7) days prior to the Event date, Client shall be responsible for full payment of Ceremony Service Charge, except for travel fees, if applicable. If written notice of Cancellation of Services is not provided by Client, Client shall be responsible for full payment of Ceremony Service Charge, including any and all fees that would have been applicable. If written notice of Cancellation of Services is provided by Client, Officiant shall be released to make commercially reasonable attempts to re-book the date and time of the Event.
In the unlikely event that the Officiant is unable to perform the ceremony for unforeseen circumstances (i.e. hospitalization, automobile accident, and/or transportation breakdown, "act of God," etc.), Officiant shall be allowed to make reasonable attempts to provide a replacement Officiant at no additional cost to Client.
In the unlikely event that Officiant must cancel this Agreement for any reason, Client shall be given a full refund: the Deposit, Ceremony Service Charge, and any additional fees which to that point have been paid by Client.
MARRIAGE LICENSE:
It is the Client's responsibility to acquire a valid Marriage License, if applicable, in the state where the Event will take place and have the Marriage License at the Event when the Services are rendered. Client agrees that failure to provide a valid Marriage License at the time of the Event means that the Officiant cannot legally perform the ceremony. Officiant will perform a symbolic ceremony, which will have no legal merit.
Client agrees that failure to provide Officiant with a valid Marriage License at the time of the Event constitutes a Change to this Agreement. If possible, Officiant will assist Client with any and all necessary requirements to quickly but legally validate the Client's desired marital status. This will incur a Change of Agreement Fee of fifty ($50) dollars, as well as an "emergency" Ceremony Service Charge of fifty ($50) dollars, for a total of one hundred ($100) dollars, to be paid in cash.
Officiant will complete and sign the Marriage License and corresponding documents on the day of the Event and will return the completed Marriage License and corresponding documents by United States Postal Service First-Class mail or equivalent within three (3) business days to the County Clerk's Office of issue.
If Client wishes to obtain a certified copy of the Marriage License, it is the Client's responsibility to arrange for this with the County Clerk's Office of issue.
In the event that the Marriage License is not received by the County Clerk's Office, Officiant will cooperate with the Client and County Clerk's Office to resolve the issue. Cost for replacement license, if any, will be assumed by the Client. For privacy reasons, Officiant does not maintain copies of the Marriage License.
ADDITIONAL TERMS:
If the Event includes a sand ceremony, unity candle, flower ceremony and/or any other agreed upon unity component or feature, Client is responsible for furnishing everything needed to perform said feature(s).
IMAGE RELEASE:
Client agrees that Officiant may use any images, videos, audio recordings, and stories from the Event for any means of promotion, including advertising and display on website(s), social media, or blog(s), unless otherwise stated by Client prior to the completion of this Agreement. Client waives any right to payment, royalties or any other consideration for the use of the images, videos, audio recordings, or stories.
INJURY/LOSS BY GUESTS:
Officiant assumes no responsibility for injury, damages or losses incurred by the Client or event attendees. Officiant also assumes no responsibility for any food, beverage, floral arrangements, decorative items, either personal or professional, brought by anyone prior to, during, or after the Event. Client agrees to be responsible for all guests and attendees at the event and the acts of the guests and attendees. Client agrees to pay for any and all injury or damages arising out of the event, except to the extent of any negligence or misconduct by Officiant.
LIMITATION OF LIABILITY:
Clients agree that to the fullest extent permitted by law, Officiant shall not be liable for any claims for emotional distress, mental anguish, consequential damages, lost profit, loss of enjoyment, lost revenues, replacement costs, compensatory damages and/or punitive damages, whether or not foreseeable and/or arising from any negligent act or omission on the part of any person. Officiant's liability for any claim, breach or damage by reason of any act or omission shall be limited to repayment of sums paid by Clients only.
INDEMNITY:
Clients agree to indemnify, defend and hold harmless Officiant for any injury, property damage, liability, claim or other cause of action arising out of and/or related to the actions of Client's or Client's guests.
CORONAVIRUS (COVID-19)
Everything pertaining to “Injury,” “Limitation of Liability,” and “Indemnity,” and any and all things therein described, wherever applicable, also applies to outcomes associated directly or indirectly with the Coronavirus (COVID-19). Client agrees that Officiant is in no way liable for any such outcomes and that Officiant reserves the right to institute and execute any and all measures deemed appropriate by Officiant to safeguard the health of Client, Event attendees, Event vendors, and Officiant.
FORCE MAJEURE:
No party to this Agreement shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to, acts of God (such as natural disasters), fire, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections, global pandemics, and/or any other cause beyond the reasonable control of the party whose performance is affected.
GOVERNING LAW:
The validity, construction and enforceability of this Agreement shall be governed in all respects by the laws of the State of Tennessee.
ENTIRE AGREEMENT:
This Agreement constitutes the entire agreement between the parties, and supersedes all prior agreements whether oral or written concerning the subject matter of this Agreement.