Equipment Scheme Booking Form (2)

Equipment Hire Scheme Booking Form
Name of organisation*
Film(s) to be screened
Type of booking*

Cinema For All member screening - £40Volunteer-led group or film society booking (non member) - £80Commercial booking - £120
Please note: if this booking is for your test screening (which is £25 for all Cinema For All members), or you do not need to pay for your booking for any other reason, you will need to complete an alternative form. Please contact us at info@cinemaforall.org.uk and we will send this over to you.
Cinema For All Registration Number
Equipment to be hired*
Contact name*
Address

Street Address

Street Address Line 2

CityCounty

PostcodeCountry
Email*
Telephone number
Collection and Drop Off Times

Please enter your proposed collection and drop off times as discussed with Cinema For All. If you have not yet discussed this please call Cinema For All on 0114 2210314 - opening times are Monday to Friday, 10am to 5:30pm.
Please note: Cinema For All is available to offer technical support during office hours (9:30-17:30) on 0114 2210314. Groups are advised to test the kit in advance of their screening. If there are any issues during evenings or weekends Cinema For All is unable to provide technical support.
Proposed collection date

DayMonthYearHourMinutesAM/PM Option
Proposed screening date*

DayMonthYearHourMinutesAM/PM Option
Proposed return date*

DayMonthYearHourMinutesAM/PM Option
Equipment Agreement Form
Signing this form confirms that you agree to hold equipment as detailed below on loan from Cinema For All. The ownership of the equipment is vested in Cinema For All who also insure the items.

Furthermore:

·       You accept that you have a responsibility towards the equipment and will return it in working condition.

· If the equipment is lost or damaged you agree to inform Cinema For All immediately.

·       In the event of the loss or damage of any equipment you accept that you are liable for the market value of the item(s) loaned at the date of the written notice.

·       In the event of theft of any equipment you agree to immediately inform Cinema For All and provide the Police Incident number.

· You agree to return the equiment promptly on the arranged date. In the exceptional event that Cinema For All requires the equipment to be returned at an earlier date this will be communicated to you in writing and you agree to return the equipment as soon as possible. If for any reason you are unable to return the equipment you agree that you are liable for the market value of the item(s) loaned.

Cancellation Policy

Equipment booking cancellations must be made at least 48 hours before your screening date to be eligible for a refund. Refunds after this point will be made at the discretion of Cinema For All.

Doorstep

If you are using the Doorstep set of equipment, you agree to be available on the delivery and return days arranged with Cinema For All. If the courier is unable to deliver or collect the equipment due to your unavailability you agree to pay any fees involved in rearranging.

Subleasing

Under no circumstances can the Cinema For All equipment be subleased by the hiring party to a third party. Cinema For All would consider this to be an exploitation of the scheme and any group responsible may be ineligible from future hires.

Audience Information

We require every group to provide their audience figures after each screening. These will be requested by Cinema For All after your screenings.

Your Personal Data

The data collected on this form will be stored and retained in compliance with the General Data Protection Regulation (GDPR). It will be shared with the organisation hosting the set of equipment you are hiring and will only be used to liaise with you abound your booking. It will not be shared with any third parties. You can read our full privacy policy here.
Signed by*

First NameLast Name
On behalf of which group*
Date

DayMonthYear
Date

Equipment Hire Scheme Booking Form

Collection and Drop Off Times

Equipment Agreement Form