Vendor / Food Truck Set Up
8:30 AM – 9:00 AM Arrival; set up and ready by 9:30 AM. Vehicles may not enter after 9:00 AM.
Sunflower Festival Time and Dates:
Saturday October 7 and Sunday October 8, 2018
10:00 AM – 6:00 PM
Gorman Heritage Farm
10052 Reading Road
Evendale, OH 45241
Location for Food Trucks & Vendor Booths: Gorman Heritage Farm Parking Lot
Registration Deadline: Tuesday, September 4, 2018 at 5:00 PM
Vendor / Food Truck Notifications: All participants will be notified of their status by Monday Septmber 10, 2018.
Booth Set up: Morning of the event beginning at 8:30 AM and all booths in place by 9:00 AM and finish set up by 9:30 AM.
Booth Break Down: Day of event at 6:00 PM and NOT before. Must be completed by 7:00 PM day of event.
Required items will include:
Registration and payment-in-full (payment will be returned if not accepted)
Certificate of Product Liability Insurance for food and soap/personal care products
Vendors will be required to adhere to the following regulations:
Plastic bags to a minimum and Styrofoam is prohibited
Serving containers and paper napkins must be compostable or recyclable.
Avoid condiments in packets and use squeezable bottles or ‘pumps’
We strongly encourage sourcing as many supplies and food LOCALLY
Finally, please break down cardboard boxes and leave behind your booth so we can recycle
Additional Rules and Regulations
The Sunflower Festival is a rain or shine event and vendors are required to participate both days. It is suggested vendors bring tents to help provide shelter and are required to bring their own tables and chairs.
Vendor and Food Truck fees are not refundable, once applications are approved.
Each vendor is responsible for understanding and complying with all local, state, and federal regulations, including licenses for selling your type of product/s and collection of any applicable taxes.
You must secure a proper health permit if required. Begin this process no later than 30-days before the event.
Vendors are responsible for health department approved flooring if applicable.
No cooking will be permitted by vendors.
Drug paraphernalia, tobacco products and weapons are prohibited.
Vendors must provide their own monetary change for customer transactions.