DCA Grantee Final Invoice and Report - FY 2023-24 Logo

  • GRANTEE FINAL INVOICE & REPORT FORM

    Grants Administration Division

  • To navigate through the pages of the Final Invoice & Report Form, please use the "Next" and "Back" buttons at the bottom of each page. Avoid using your web browser's back arrow, as this might reset the form. 

    Important: We recommend you complete this invoice and reporting form in one sitting. Therefore, we suggest that you prepare your answers in advance prior to starting your report. To view the questions you will encounter in this report, please refer to this PDF file, which should be used for reference purposes.

  • Step #1: Download, fill out, sign, and save a copy of the DCA Invoice Form accessed through this link. Copy the exact “Services to be Provided” language from your grant contract into the blank space in the center of the form. 

    Once your Invoice Form is completed and saved, click on the "Browse Files" button below to locate and upload your completed Invoice Form.

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  • Community Re-Introduction Event Reporting

    If you are submitting a late 2021-22 report, note most organizational contracts included a one-time, non-matching federal grant supplement to support a community re-introduction activity or event. Review the "Services to be Provided" language in your organization's grant contract and indicate whether the report you are preparing is for a contract that included a community re-introduction event for 2021-22. Please mark "no" below if this does not apply.

  • GRANT CONTRACT INFORMATION

     

  • By providing my electronic signature below, I certify under penalty of perjury that the service/s for which payment is hereby requested has/have been performed by me or the above organization I represent in full compliance with the requirements of the provisions of the cultural grant with the Department of Cultural Affairs. 

  • 1. Geographic locations of grant-supported public activities:

  • 2. Service Metrics:

    Enumerate DCA grant-supported and match-funded project-services below:

  • 3. Engagement Metrics

    DCA is committed to the equitable distribution of arts funding to the diverse cultures of Los Angeles. Contractor data provided in this section is used to monitor progress toward this goal.
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  • 4. Outreach Metrics

    Provide the estimated number of people solicited/informed of program activities for any of the methods you used listed below (we understand duplicate persons/contacts will be reported in this section).
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  • 5. Workforce Metrics

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  • 6. Events and Activities

    Detail each public activity that has been supported by DCA-funding and/or matching support.

  • Please provide basic information (i.e. event name, type, date, start and end times, venue/location, and Council District) for the separate Activities/Events specific to your grant-funded project.  

     

    To access the Event and Activities form, please click on the following link: 

    http://culturela.org/list-of-activities-part-ii-question-6-rev-8-25-17/

     

  • Click here to Find a City Council District by address

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  • 7. Narrative Report

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  • 8. Final Financial Report

  • Use the Final Financial Report form to provide us with a breakdown of your DCA project expenses and income.

    Important: The purpose of this form is to show the total expenses for your project (and the associated income sources to make the project happen). Please do not use the form just to show how your organizaton demonstrated your grant's minimum matching requirement.

    To access the Final Financial Report form, please click on the following link: 

    http://culturela.org/wp-content/uploads/2016/03/Final-Financial-Report-Orgs-rev-6-27-17.xlsx 

  • Note: Please ensure your one-time, non-matching Federal grant supplement is accounted for under the "DCA Share" column (both expenses and income) along with your regular DCA grant allocation. Grantees are only expected to show total matching contributions that are greater than or equal to the 2021-22 regular DCA grant allocation.

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  • 9. Testimonial Request

  • Submit a testimonial/story and images of a person (a participating resident or audience member) who was deeply affected (professionally or personally) by its grant-supported activities. DCA will feature some of these stories on our website and social media platforms to highlight the importance and impact of the work of DCA grantees.  

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  • 10. Marketing Material

  • Please attach copies of marketing, advertising, and/or program materials related to project-service activities which showcase either the DCA logo or includes language giving credit to DCA. A minimum of one sample should be attached. 

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  • Final Report Submission

    Before submitting your final report, please remember to review all entries for accuracy. Responses cannot be changed once you click "Submit." It is highly recommended that you click on "Print Form" to save a copy of this invoice for your records.
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