SLA Agreement
Agreement for the Provisions of Services For UKE Multidrop Ltd
THIS AGREEMENT is effective as of the last signature date set forth below or, if earlier, when engaged to begin to perform the Services Parties
(1) UKE Multidrop Limited incorporated and registered in England and Wales with company number 10636008 whose registered office is at Queensgate, Suffolk Street Queensway, Birmingham, West Midlands, England, B1 1LX (the "Client"); and (2) Company shown as per signature incorporated and registered in England and Wales (the "Contractor "). It is hereby agreed
1. Interpretation
1.1 The following definitions and rules of interpretation apply in this Agreement (unless the context requires otherwise). "Board"; the board of directors of the Client (including any committee of the board duly appointed by it).
"Business of the Client"; freight and courier services by road.
"Capacity"; as agent, consultant, director, employee, owner, partner, shareholder or in any other capacity.
"Client Property"; all documents, books, manuals, materials, records, correspondence, papers and information (on whatever media and wherever located) relating to the Business or affairs of the Client or Group Company or their customers and business contacts, and any equipment, keys, hardware or software provided for the Contractor or the Operative’s use by the Client during the Engagement, and any data or documents (including copies) produced, maintained or stored by the Contractor or the Operative on the computer systems or other electronic equipment of the Client, the Contractor or the Operative during the Engagement.
"Commencement Date"; the date set out at the end of this Agreement.
"Confidential Information"; information in whatever form (including, without limitation, in written, oral, visual or electronic form or on any magnetic or optical disk or memory and wherever located) relating to the business, customers, products, affairs and finances of the Client or any Group Company for the time being confidential to the Client or any Group Company and trade secrets including, without limitation, technical data and know-how relating to the Business of the Client or any Group Company or any of or their suppliers, customers, agents, distributors, shareholders, management or business contacts, including (but not limited to) information that the Contractor or the Operative creates, develops, receives or obtains in connection with this Engagement, whether or not such information (if in anything other than oral form) is marked confidential.
"Data Protection Legislation";
(i) the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Act 2018 any regulations and secondary legislation, as amended or updated from time to time in the UK in relation to data protection and (ii) any successor legislation to the GDPR or the Data Protection Act 2018.
"Engagement"; the engagement of the Contractor by the Client on the terms of this Agreement.
“Fee”; the fee arrangement set out in Schedule 2.
"Group Company"; the Client, its subsidiaries or holding companies from time to time and any subsidiary of any holding company from time to time.
"Operative"; a suitably qualified and skilled person to perform the Services on behalf of the Contractor, who has exclusive jurisdiction over the Operative.
"Insurance Policies"; employer's liability insurance cover, public liability insurance cover, fully comprehensive vehicle insurance for hire and reward and goods in transit.
“Portal”; online account made available to the Contractor by the Client.
“Self-Billing Agreement”; the agreement described in Schedule 3.
"Services"; provision of courier services by road to the Client’s customers in accordance with courier service requests offered by the Client and accepted by the Contractor.
"Termination Date"; the date of termination of this Agreement, however arising.
1.2 The headings in this Agreement are inserted for convenience only and shall not affect its construction.
1.3 A reference to a particular law is a reference to it as it is in force for the time being taking account of any amendment, extension, or re-enactment and includes any subordinate legislation for the time being in force made under it.
1.4 Unless the context otherwise requires, a reference to one gender shall include a reference to the other genders
1.5 Unless the context otherwise requires, words in the singular shall include the plural and, in the plural shall include the singular.
1.6 The Schedules form part of this Agreement and shall have effect as if set out in full in the body of this Agreement. Any reference to this Agreement includes the Schedules.
2. Term of engagement
2.1 The Client shall engage the Contractor to provide the Services on the terms of this Agreement for which purpose the Contractor agrees that it will provide the Services using its Operative. For the avoidance of doubt, it is a condition and expressly agreed and understood that the Operative does not contract directly with the Client but is supplied for and on behalf of the Contractor who contracts with the Client to provide the Services on the terms and condition set out in the Agreement.
2.2 The Engagement shall commence on the Commencement Date and shall continue unless and until terminated:
(a) as provided by the terms of this Agreement; or
(b) by either party giving to the other not less than 1 day’s prior notice by email or in written notice in accordance with Clause 13.
3. Duties and obligations
3.1 During the Engagement the Contractor shall, and, where appropriate, shall procure that its Operative shall:
(a) provide the Services in good faith with all due care, skill and ability and use its or his/her best endeavours to promote the interests of the Client and any Group Company;(b) promptly give to the Board all such information and reports as it may reasonably require in connection with matters relating to the provision of the Services or the Business of the Client or any Group Company.
3.2 If the Operative is unable or unwilling to provide the Services on behalf of the Contractor, for any reason, the Contractor shall advise the Client of that fact as soon as reasonably practicable. For the avoidance of doubt, no fee shall be payable in accordance with clause 5 in respect of any period during which the Services are not provided.
3.3 Unless it or he has been specifically authorised to do so by the Client in writing:
(a) neither the Contractor nor its Operative shall have any authority to incur any expenditure in the name of or for the account of the Client; and
(b) the Contractor shall not, and shall procure that the Operative shall not, hold itself out and, in the case of Operative, himself/herself out as having authority to bind the Client.
3.4 The Contractor shall, and shall procure that its Operative shall, whilst providing Services, comply with all reasonable of safety and comply with the Client's health and safety procedures and regulations, its customer’s health and safety procedures and regulations from time to time in force and the customer’s on site health and safety procedures and regulations from time to time in force at the premises where the Services are provided, and report to the Client any incident which could give rise to any unsafe working conditions or practices.
3.5 The Contractor shall procure that its Operative shall comply with the Client's policies on deliveries/collections, road safety/accidents, vehicles, GB Domestic Driving Rules, manual handling, onsite safety, and general health and safety (in particular Personal Protective Equipment (PPE) requirements) or any other policy which relates to good health and safety practice or the proper performance of the Services brought to the attention of the Contractor via the Portal.
3.6 The Contractor may use a third party to perform any administrative, clerical or secretarial functions which are reasonably incidental to the provision of the Services provided that:
(a) the Client will not be liable to bear the cost of such functions; and
(b) at the Client's request the third party shall be required to enter into direct undertakings with the Client, including with regard to confidentiality.
3.7 The Contractor shall, and shall procure that its Operator:
(a) comply with all applicable laws, regulations, codes and sanctions relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010 (Relevant Requirements);
(b) not engage in any activity, practice or conduct which would constitute an offence under sections 1, 2 or 6 of the Bribery Act 2010 if such activity, practice or conduct had been carried out in the UK;
(c) have and shall maintain in place throughout the term of this Agreement its own policies and procedures, including but not limited to adequate procedures under the Bribery Act 2010, to ensure compliance with the Relevant Requirements and clause
3.7 (b), and will enforce them where appropriate;
(d) promptly report to the Client any request or demand for any undue financial or other advantage of any kind received by the Contractor or the Operative in connection with the performance of this Agreement;
(e) immediately notify the Client if a foreign public official becomes an officer or employee of the Contractor or acquires a direct or indirect interest in the Contractor (and the Contractor warrants that it has no foreign public officials as officers, employees or
direct or indirect owners at the date of this Agreement);
(f) ensure that all persons associated with the Contractor or other persons who are performing services in connection with this Agreement comply with this clause 3.7; and
(g) within 3 months of the date of this Agreement, and annually thereafter, certify to the Client in writing signed by an officer of the Contractor, compliance with this clause 3.7 by the Contractor and all persons associated with it, including the Operative, and
all other persons for whom the Contractor is responsible under clause 3.7 (f).The Contractor shall provide such supporting evidence of compliance as the Client may reasonably request.
3.8 Failure to comply with clause 3.7 may result in the immediate termination of this Agreement.
3.9 For the purpose of clause 3.7, the meaning of adequate procedures and foreign public official and whether a person is associated with another person shall be determined in accordance with section 7(2) of the Bribery Act 2010 (and any guidance issued under section 9 of that Act), section 6(5) and 6(6) of that Act and section 8 of that Act respectively. For the purposes of clause 3.8, a person associated with the Contractor includes but is not limited to any Operative.
4. Vehicle and Equipment
4.1. The Contractor shall furnish all vehicles, equipment, tools and materials used to provide the Services, save for any specific equipment which the Client’s customers provide for use in the delivery and performance of the Services. The Contractor’s vehicles shall meet the specification requirements set out on the Company Policy.
4.2. The Client will not require the Contractor to rent or purchase any equipment, product or service from the Client as a condition of entering into this Agreement.
5. Fees
5.1 The Client shall pay the Contractor the Fee as set out in Schedule 2.
5.2 If the Contractor elects to use the Portal for invoicing purposes, the Client and the Contractor agree to comply with the Self-Billing Agreement at Schedule 3.
5.3 If the Contractor elects not to use the Portal, on the last working day of each month during the Engagement the Contractor shall submit to the Client an invoice which gives details of the days which the Operative has performed the Services on its behalf, the Services provided and the amount of the fee payable (plus VAT, if applicable) for the Services during that month.
5.4 In consideration of the provision of the Services, the Client shall pay each invoice submitted by the Contractor in accordance with clause 5.3, within 14 calendar days of receipt.
5.5 Notwithstanding any other provision in this Agreement, the Client may withhold payment of any sums due to the Contractor, in whole or in part, on account of any breach of this Agreement by the Contractor, or its Operative in the performance of the Services, any amount owing by the Contractor to the Client or for other reasonable cause. The Client will be entitled to deduct from the fees (and any sums) due to the Contractor any sums that the Contractor may owe to the Company at any time.
5.6 Payment in full or in part of the fees claimed under clause 5 shall be without prejudice to any claims or rights of the Client or any Group Company against the Contractor in respect of the provision of the Services.
6. Other activities
Nothing in this Agreement shall prevent the Contractor, or for the avoidance of doubt the Operative, from being engaged, concerned or having any financial interest in any Capacity in any other business, trade, profession or occupation during the Engagement provided that such activity does not cause a breach of any of the Contractor’s obligations under this Agreement.
7. Confidential information and Client property
7.1 The Contractor acknowledges that in the course of the Engagement it, and through its Operative, will have access to Confidential Information. The Contractor has therefore agreed to accept the restrictions in this clause 7.
7.2 The Contractor shall not, and shall procure that the Operative shall not (except in the proper course of its or his/her duties), either during the Engagement or at any time after the Termination Date, use or disclose to any third party, and shall use its best endeavours to prevent the publication and disclosure of, any Confidential Information. This restriction does not apply to:
(a) any use or disclosure authorised by the Client or required by law; or
(b) any information which is already in, or comes into, the public domain otherwise than through the Contractor’s or the Operative’s unauthorised disclosure.
7.3 At any stage during the Engagement, the Contractor will promptly on request return to the Client all and any Client Property in its or possession of any Operative it has used.
8. Data protection GDPR
8.1. The parties agree to comply with the provisions set out in Schedule 1 – Data protection - in respect of any data processing activities in connection with the provision of the Services.
9. Insurance and liability
9.1 The Contractor shall have liability for and shall indemnify the Client and any Group Company for any loss, liability, costs (including reasonable legal costs), damages or expenses arising from any breach by the Contractor, or the Operative engaged by it, of the terms of this Agreement including any negligent or reckless act, omission or default in the provision of the Services and shall accordingly maintain in force during the Engagement full and comprehensive Insurance Policies.
9.2 The Contractor shall ensure that the Insurance Policies are taken out with reputable insurers acceptable to the Client and that the level of cover and other terms of insurance are acceptable to and agreed by the Client.
9.3 The Contractor shall on request supply to the Client copies of the Insurance Policies and evidence that the relevant premiums have been paid.
9.4 The Contractor shall notify the insurers of the Client's interest and shall cause the interest to be noted on the Insurance Policies together with a provision to the effect that, if any claim is brought or made by the Client against the Contractor in respect of which the Contractor Company would be entitled to receive indemnity under any of the Insurance Policies, the relevant insurer will indemnify the Client directly against such claim and any charges, costs and expenses in respect of such claim. If the relevant insurer does not indemnify the Client, the Contractor shall use all insurance monies received by it to indemnify the Client in respect of any claim and shall make good any deficiency from its own resources.
9.5 The Contractor shall comply, and shall procure that the Operator complies, with all terms and conditions of the Insurance Policies at all times. If cover under the Insurance Policies shall lapse or not be renewed or be changed in any material way or if the Contractor is aware of any reason why the cover under the Insurance Policies may lapse or not be renewed or be changed in any material way, the Contractor shall notify the Client without delay.
10. Termination
10.1 Notwithstanding the provisions of clause 2, the Client may terminate the Engagement with immediate effect without notice and without any liability to make any further payment to the Contractor (other than in respect of amounts accrued before the Termination Date) if at any time:
(a) the Contractor, or the Operative performing the Services on its behalf, commits any serious or repeated breach or non-observance of any of the provisions of this Agreement or refuses or neglects to comply with any reasonable and lawful directions of the Client in relation to, or in connection with, this Agreement and performance of the Services;
(b) the Contractor, or the Operator performing the Services on its behalf, is, in the reasonable opinion of the Board, negligent or incompetent in the performance of the Services;
(c) the Contractor makes a resolution for its winding up, makes an arrangement or composition with its creditors or makes an application to a court of competent jurisdiction for protection from its creditors or an administration or winding-up order is made or an administrator or receiver is appointed in relation to the Contractor;
(d) the Contractor, the Operator performing the Services on its behalf, commits any fraud or dishonesty or acts in any manner which in the opinion of the Client brings or is likely to bring the Client or any Group Company, or its customers, into disrepute or is materially adverse to the interests of the Client or any Group Company or that of any of its customers;
(e) the Contractor, or the Operative performing the Services on its behalf, commits any breach of the Client's policies and procedures; or
(f) the Contractor, or the Operative performing the Services on its behalf, commits any offence under the Bribery Act 2010.
10.2 The rights of the Client under clause 10.1 are without prejudice to any other rights that it might have at law to terminate the Engagement or to accept any breach of this Agreement on the part of the Contractor as having brought the Agreement to an
end. Any delay by the Client in exercising its rights to terminate shall not constitute a waiver of these rights.
11. Obligations on termination
11.1 On the Termination Date the Contractor shall, and shall procure that the Operatives, and any former Operative, shall:
(a) immediately deliver to the Client all Client Property and original Confidential Information which is in its possession or control or which the Operative may have utilised or is in his/her possession or control;
(b) irretrievably delete any information relating to the Business of the Client or any Group Company stored on any magnetic or optical disk or memory and all matter derived from such sources which is in its possession or control, or which the Operative
may have utilised or is in his/her possession or control outside the premises of the Client. For the avoidance of doubt, the contact details of business contacts made during the Engagement are regarded as Confidential Information, and as such, must
be deleted from personal social or professional networking accounts; and
(c) provide a signed statement that it, and any Operatives it has utilised, has complied fully with its or his/her obligations under this clause 11, together with such evidence of compliance as the Client may reasonably request.
12. Status
12.1 The relationship of the Contractor to the Client is that of independent contractor and nothing in this Agreement shall render it, nor the Operative who performs the Services on its behalf, an employee, worker, agent or partner of the Client, or any customers of the Client, and the Contractor shall not hold itself out as such and shall procure that the Operator shall not hold himself out as such.
12.2 For the avoidance of doubt, the Contractor nor the Operative is an employee of the Client, or of any of the Client’s customers, and at no time will the Contractor, and shall procure the Operative, hold itself and in the case of the Operative, himself/herself, out as being an employee of the Client or any Group Member. Nothing in this Agreement shall be construed or have effect as construing any relationship of employer and employee between the Client and the Contractor or the Operative.
12.3 The Contractor shall not, and procure the Operative shall not, assume, create or incur any liability or obligation on behalf of
the Client or any Group Member (and acknowledge that the Contractor does not have the right to do so) save as specifically
authorised in writing by the Client.
12.4 The Contractor shall not, nor shall the Operative, full any management function at the Client other than that allotted to it
and, in the case of the Operative him/her, nor shall it, and in the case of the Operative him/her, have authority to give the Client's
employees any instruction.
12.5 This Agreement constitutes a contract for the provision of services by the Contractor and a contract between the Client and the Operative for the provisions of services and not a contract of employment. Accordingly, the Contractor shall be fully responsible for and shall indemnify the Client or any Group Company for and in respect of:
(a) any income tax, National Insurance and social security contributions and any other liability, deduction, contribution, assessment or claim arising from or made in connection with either the performance of the Services or any payment or benefit received by the Operative in respect of the Services, where such recovery is not prohibited by law. The Contractor shall further indemnify the Client against all reasonable costs, expenses and any penalty, fine or interest incurred or payable by the Client in connection with or in consequence of any such liability, deduction, contribution, assessment or claim;
(b) any liability arising from any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by the Operative against the Client arising out of or in connection with the provision of the Services.
12.6 The Client may at its option satisfy such indemnity referred to in sub-clause 12.5 without prejudice to such indemnity (in whole or in part) by way of deduction from the fees or expenses to be paid by the Client under this Agreement. The Client shall
be entitled to deduct from any amounts payable to the Contractor and all amounts so paid or required to be paid by it and, to the extent that any amount of taxes paid or required to be paid by the Contractor shall exceed the amounts payable by the Client to the Contractor, the Contractor shall indemnify the Client in respect of such liability and shall, upon demand, reimburse the Client such excess.
12.7 The Contractor undertakes that they will notify HM Revenue & Customs of their fees on their self-assessment return.
12.8 The Contractor warrants that it is not nor will it prior to the cessation of this Agreement, become a managed service company, within the meaning of section 61B of the Income Tax (Earnings and Pensions) Act 2003.
13. Notices
13.1 Any notice or other communication given to a party under or in connection with this contract shall be:
(a) delivered by hand, email or by prepaid first-class post or other next working day delivery service at its registered office (if a company) or its principal place of business (in any other case); or
(b) submitted via the Portal/email
13.2 Any notice or communication shall be deemed to have been received:
(a) if delivered by hand, on signature of a delivery receipt; or
(b) if sent by prepaid first-class post or other next working day delivery service, or at the time recorded by the delivery service; or
(c) if sent via the Portal/email, on receipt by the Client.
13.3 This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.
14. Entire agreement
14.1 This Agreement constitutes the entire agreement between the parties and any Group Company and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
14.2 Each party acknowledges that in entering into this Agreement it does not rely on, and shall have no remedies in respect of, any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Agreement.
14.3 Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in this Agreement.
14.4 Nothing in this clause shall limit or exclude any liability for fraud.
14.5 If at any time any term or provision in this agreement shall be held to be illegal, invalid or unenforceable, in whole or in part, under any rule of law or enactment, such term or provision or part shall to that extent be deemed not to form part of this Agreement, but the enforceability of the remainder of this Agreement shall not be affected.
15. Variation No variation of this Agreement or of any of the documents referred to in it shall be effective unless it is in writing and signed by the parties (or their authorised representatives).
16. Counterparts This Agreement may be executed in any number of counterparts, each of which, when executed and delivered, shall constitute a duplicate original, but all the counterparts shall together constitute the one agreement.
17. Third party rights
17.1 Except as expressly provided elsewhere in this Agreement, a person who is not a party to this Agreement shall not have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement. This does not affect any
right or remedy of a third party which exists, or is available, apart from that Act.
17.2 The rights of the parties to terminate, rescind or agree any variation, waiver or settlement under this Agreement are not subject to the consent of any other person.
18. Governing law This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.
19. Jurisdiction
Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or
claim arising out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or
claims).
Schedule 1 Data protection GDPR
1. The Client will collect and process information relating to the Contractor and Operative in accordance with the Client’s relevant privacy notice (as amended from time to time) which is available on the Client’s intranet.
2. The Contractor and the Client acknowledge that, in respect of any Personal Data (as defined in the Data Protection Legislation) processed by the Contractor in connection with the Services provided by the Contractor on behalf of the Client, the Client is the data the controller and the Contractor is the data processor.
3. The scope, nature and purpose of the processing by the Contractor, the duration of the processing and the types of Personal Data and categories of data subject are set out in Schedule 1a below.
4. The Contractor shall, in relation to any Personal Data processed in connection with the Engagement:
(a) Process that Personal Data only on written instructions of the Client.
(b) Keep the Personal Data confidential.
(c) Comply with the Client's [Privacy standard OR Data protection policy] [data retention guidelines] [ALL OTHER STANDARD COMPANY POLICIES[CC521] WHICH ARE CURRENT AND UPDATED FROM TIME TO TIME.
(d) Comply with the Client's reasonable instructions with respect to processing Personal Data.
(e) Not transfer any Personal Data outside of the UK without the Client's prior written consent. (f) Assist the Client in responding to any data subject access request and to ensure compliance with its obligations under the Data Protection Legislation with respect to security, breach notifications, privacy impact assessments and consultations with supervisory authorities or regulators.
(g) Notify the Client without undue delay on becoming aware of a Personal Data breach or communication which relates to the Client's or Contractor's compliance with the Data Protection Legislation.
(h) At the written request of the Client, delete or return Personal Data and any copies thereof to the Client on termination of the Engagement unless required by the Data Protection Legislation to store the Personal Data.
(i) The Client may transfer both personal and performance Data to third party companies during the period the contractor is under this agreement. These third-party companies may access these data from outside the European Economic Area which have support services in relation to compliance and performance tasks functions within their organisation based outside the European Economic Area.
(j) Maintain complete and accurate records and information to demonstrate compliance with this Schedule 1 and allow for audits by the Client or the Client's designated auditor.
5. The Contractor shall ensure that any Operative shall have committed themselves to confidentiality in respect of the Personal Data processed by the Contractor in connection with the Services provided under this Agreement.
6. The Contractor shall ensure that it has in place appropriate technical or organisational measures, reviewed and approved by the Client, to protect against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures. Such measures may include, where appropriate:
(a) Pseudonymisation and encryption of Personal Data.
(b) Ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services. (c) The ability to restore the availability of and access to Personal Data in a timely manner in the event of a physical or technical incident.
(d) A process for regularly testing, assessing and evaluating the effectiveness of the technical and organisational measures for ensuring the security of the processing.
7. The Contractor shall have personal liability for and shall indemnify the Client and any Group Company for any loss, liability, costs (including legal costs), damages, or expenses resulting from any breach of the Data Protection Legislation by the Contractor or an Operative engaged by the Contractor, and shall maintain in force full and comprehensive Insurance Policies.
Schedule 2 – Fees
Lower Rate Depots = L ( DNE2,DAB1,DST1,DCF1,DNG1,DBI2)
Higher Rate Depots = H ( DEH1,DSN1,DXS1,DLS2,DLS4,DBS2 )
9 Hours Large Planned Routes - L £161.20 to H £170.20 + BYOD and Mileage As Per RAC Guide Lines for Below
ORDT Extra large cargo van
Standard Parcel - Large Van
9 Hours Standard Planned Routes - L £146.20 to H £155.20 + BYOD and Mileage As Per RAC Guide Lines for Below
SWA Commingled - Standard Van
Standard Parcel
Remote Debrief
Nursery Route Level 2
Nursery Route Level 1
Locker Delivery
8 Hours Standard Planned Routes - L £130.08 to H £138.96 + BYOD and Mileage As Per RAC Guide Lines for Below
SWA Commingled - Standard Van
Standard Parcel
Remote Debrief
Nursery Route Level 2
Nursery Route Level 1
7 Hours Standard Planned Routes - L £113.17 to H £120.94 + BYOD and Mileage As Per RAC Guide Lines for Below
Standard Parcel
Remote Debrief
ORDT Standard
6 Hours Standard Planned Routes - L £90.66 to H £97.32 + BYOD and Mileage As Per RAC Guide Lines for Below
Standard Parcel
Same day Parcel
4 Hours Standard Planned Routes - L £60.44 to H £64.88 + BYOD and Mileage As Per RAC Guide Lines for Below
Standard Parcel
Same day Parcel
2 Hours Standard Planned Routes - L £32.22 to H £33.94 + BYOD and Mileage As Per RAC Guide Lines for Below
Standard Parcel
Same day Parcel
Additional or Extra Services
6 Hours services - Excluding BYOD and Mileage
Transportation Service - Standard Van - L £85.89 to H £91.83
Rescue - L £121.73 to H £127.73
Redelivery - L £121.73 to £127.73
Missort Delivery - L £121.73 to £127.73
4 Hours services - Excluding BYOD and Mileage
Transportation Service - Standard Van - L £75.75 to H £79.71
Rescue - L £75.75 to H £79.71
Redelivery - L £75.75 to H £79.71
Missort Delivery - L £75.75 to H £79.71
2 Hours services - Excluding BYOD and Mileage
Transportation Service - Standard Van - L £40.17 to H £41.65
Rescue - L £40.17 to H £41.65
Redelivery - L £40.17 to H £41.65
Missort Delivery - L £40.17 to H £41.65
Training Services
Classroom Training - L £103.50 to H £112.50 (Max 2 per supplier)
Training - L £103.50 to H £112.50 (Max 2 per supplier)
XL Sites
AMXL Box Truck (Large) w/ Helper - 9 hr - £195
AMXL Van (Large) Single DA - 9 hr - £175
AMZL - AMXL Box Truck (Large) w/ Helper - 8 hr - £185
Additional Services -
£1.80 BYOD - ( USE OF YOUR OWN DEVICES AND DATA )
Mileage Guidelines Below
Mileage will be paid according to the RAC guide price for the month
The fuel cost will be billed as based on planned mileage per Route for one vehicle and xed fuel consumption of 27 miles per 4.54 litres. The cost of fuel will be billed at the average monthly cost per litre of diesel, net of VAT as stated on the fuel report published by the RAC Group.
The reimbursement of fuel cost by the client to contractor is to be paid to the Personnel who incurred the fuel cost.
For invoicing purposes, the contractor will use the average fuel cost stated on the above website in relation to the month before last.
For example, for invoices regarding deliveries carried out in August 2018, will be based on the average cost of fuel for June 2018.
Therefore the AA website states the price inclusive of VAT. For the purpose of this contract, you will deduct the VAT from this price and charge for fuel less VAT. All fuel charges will be shown separately on your invoices.
Incentive Payments From time to time the client may issue extra incentive payments for seasonal, performance and extra service, this will be communicated to you. This is at the sole discretion of the client and the client reserves the right of any decision on the outcome
and amount as final. *Any change to fees or any other payments will be notified to the Contractor by the Client in writing (which, for the avoidance of doubt, includes notification by email).
Schedule 3 - Self Billing Agreement
1. Interpretation
1.1 The definitions and rules of interpretation which apply in the Agreement shall also apply in this Self Billing Agreement (unless the context requires otherwise).
2. Term of agreement
2.1. During the Engagement, if the Contractor elects to use the Portal, the Contractor shall comply with the Self-Billing Agreement.
2.2. The Portal will automatically generate an invoice on behalf of the Contractor after each working day when Services are provided.
3. Contractor’s obligations
3.1 The Contractor agrees to check and confirm as accurate, or otherwise, the self- generated invoices available on the Portal.
3.2 The Contractor agrees to notify the Client immediately (but no later than one working day following any change set out in this clause 3.2) any of the following changes:-
(a) Changes to its VAT registration number (including if it ceases to be VAT registered);
(b) Whether it intends to sell part or all of its business;
(c) Changes to its company name or status;
(d) Whether it ceases trading.
4. Client’s obligations
4.1 Once the Contractor has complied with its obligations regarding invoices at clause 3.1, and requested payment via the Portal, the Client shall pay the Fee to the Contractor within 1 working day.
4.2 The Client shall inform the Contractor if the issuing of self-billed invoices will be outsourced to a third party.
4.3 The Client shall keep the portal available to view any invoices paid for a minimum period of 14 days after payment.
