Travel Reimbursement Policy
Reimbursement requests must be made within one week following the event or they may not be eligible for payment. Please pay close attention to the hotel, travel and food policies – we will only reimburse for the dollar amounts of each respective item. If there is a situation that requires an expense higher than the stated amount, it must be approved by Jeffrey Warren prior to payment or it will not be reimbursed.
MEALS:
Crew SC shall provide a meal per diem for all travel that is more than 50 miles from MAPFREStadium as follows:
· $20 per day for meals for days that have two games (i.e. Saturday games at a tournament)
· $10 per day for meals for days that have one game (i.e. league game, Sundays without finals, Friday evening games, Monday championship games).
TRAVEL:
Crew SC shall provide a gas per diem for driving to tournaments and league games that are more than 50 miles from MAPFRE Stadium.
· $15/hour (for example, driving to Dayton (roundtrip) takes three hours so the per diem would be$45.
· Any other reimbursements such as plane travel or rental cars must be approved in advance.
HOTEL ROOMS:
Hotel rates of reimbursement shall be at lessor of the actual cost of the room or $135/night. Coaches should book hotels six-eight weeks in advance of the event in order to get appropriate rates within the stated policy. Crew SC shall reimburse Contractor for tournament hotel expenses as follows:
· No hotel reimbursement for Friday night if you can reasonably make it to warm-ups for a Saturday morning game by leaving your house by 8:00 am.
· Crew SC will cover the cost of a hotel room for Saturday night for tournament games that are not in Columbus and commuting Sunday morning is not reasonable.
· Crew SC will cover the cost of a hotel room for Sunday night for tournament games that are not in Columbus and commuting Monday morning is not reasonable.
· Any other hotel reimbursements must be approved in advance by your Crew SC director.