Payment Request Form

To request payment from the Fairmont Athletic Boosters or a qualified Kettering Fairmont Athletic Booster's team account, this form must be completed and submitted online.

General Payment Information

The Boosters will attempt to set up all vendors with an ACH (automated clearing house) payment option which provides payment directly to their bank account within 1-2 businiess days avoiding postal delays and the need to go to the bank. This is also the most timely and secure method of payment. Depending on the vendor, payment can be made by Booster credit card. Checks are not able to be distributed by personal distribution.

Regardless of the payment method, all vendors/payees must have a W-9 or SS# on file with the Fairmont Athletic Boosters along with full contact information.

Some key informaton to remember regarding team expenses:

1) The Boosters are tax exempt (they do not pay state sales tax) however this does not apply when the payment is made by a non-Booster payment method (i.e. when reimbursing someone).

2) The Boosters have a host of vendors they use regularly for apparel and promotional items. These vendors will meet your timing deadlines, match pricing and are local. Best of all, we have a team of Booster volunteers with the Birds Nest who will manage the orders for you. Contact the Birds Nest and they will gladly use your design, request your brand and your colors and provide you with a quote. These vendors bill the Boosters directly.

3) Most vendors will invoice the Boosters directly, saving you time and avoiding delays. Ask them to email the invoice to fab.teasurer@ketteringschools.org and copy you with the name of the team clearly marked on the invoice.

If you have questions, please reachout to the Booster Treasurer at fab.treasurer@ketteringschools.org or call/text (937) 388-4255.
FAIRMONT ATHLETIC BOOSTERS
PAYMENT REQUEST FORM
Date:*

MonthDayYear
General Booster or Qualified Team Account
Select the account which the payment will be made from:*

Baseball TeamsMen's Basketball TeamsWomen's Basketball TeamsBowling TeamsCompetition CheerleadingSideline CheerleadingCross Country TeamsField Hockey TeamsFootball TeamsMen's Golf TeamsWomen's Golf TeamsIndoor Track TeamsMen's Lacrosse TeamsWomen's Lacrosse TeamsMen's Soccer TeamsWomen's Soccer TeamsSwim & DiveTrack & Field TeamsSoftball TeamsTennis TeamsMen's Volleyball TeamsWomen's Volleyball TeamsWrestling TeamsBirds NestAwardsWeight RoomScholar Athlete BanquetCoaches TrainingHall of FameConcessionsCraft ShowAthletic Department
Requester Name and Information
Requester's Name:*

First NameLast Name
Is the requester:*

Booster RepresentativeCoachVolunteerAthletic Department
Requester's Email Address:*
Cell Phone of Requester:*
Include area code
Description of Activity
Provide a description of the activity for which payment is being requested. Be as descriptive as possible for future reference and budgeting needs.*
Choose payment method:*

ACH / Direct Deposit (takes 24 hrs + 1-2 business days)Check mailed (takes 24 hrs + 4 business days + postal service)Credit Card (takes 24-48 hrs)
Amount of Payment:*
Enter the full amount of the payment due the payee.
Name of Payee (WHO THE CHECK WILL BE PAYABLE TO)*
Enter the full name of the vendor or individual to be paid.
Email of Payee:*
This is required so if they are a new vendor, they can be contacted for the required information if not provided or if there are questions.
Telephone Number of Payee:*
Include area code
Address of Payee:*

Street Address

Street Address Line 2

CityState

Zip Code
For All Vendors/Payees

It is your responsibility to ensure that every vendor/payee has completed this form (or send them this URL: https://form.jotform.com/fairmontboosters/ACH) at least once. The form will go directly to the Booster's accounting software and the Booster Treasurer will be able to match it to this payment request form.

This is a must complete form, regardless of payment method.
Payment Documentation and Confirmation

If you have difficulties uploading the receipts or the invoice, email them to fab.treasurer@ketteringschools.org and submit this form. The receipts and/or invoice will be matched to your payment request submission.
Upload receipts or invoice to be paid:

Upload Receipts or Invoice

Cancelof
Signature of Requester:*

Clear
After completing this form, click SUBMIT. You will receive a confirmation email. If you do not receive the email within a few minutes, please check your spam. If you have questions email fab.treasurer@ketteringschools.org.
Should be Empty: