Trinity Central Events Booking Form
Department/Student Society/Club
*
Name of requestor
First Name
Last Name
Email
*
Confirmation Email
Please confirm your email address
Name of onsite contact for duration of the event:
*
First Name
Last Name
Email
*
example@example.com
Phone Number
*
-
Area Code
Phone Number
Event Type
*
Seminar/Talk
Conference
AGM
Meetings
Film screening
Auditions
Workshop
Meditation
Dance Class
Yoga Class
Debate
Bake Sale
Coffee Morning
Launch
Party/Event
Other
If 'Other' Please Specify
For Bake Sale Please outline Details
Please refer to https://www.tcd.ie/Junior_Dean/events/checklist.php for further details on Bake Sales
Number of Attendees
*
Music/entertainment
*
Yes
No
Any amplification will be subject to approval.
Event Name/Purpose
*
Further Event Description
Routine Events require a Heath and Safety Checklist. Non-Routine Events require a Health and Safety Plan. For more details about what is a routine and non routine event please go to; https://www.tcd.ie/Junior_Dean/events/checklist.php
Guest Speaker/VIP
*
Yes
No
You need to inform security if Guest Speaker/VIP attending by emailing jane.flanagan@tcd.ie
Name of Guest Speaker/VIP
*
Details of Type of Talk to be Given
VIP Arrival Details
Start Date
*
-
Day
-
Month
Year
Date
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
:
Hour
00
15
30
45
Minutes
End Date
*
-
Day
-
Month
Year
Date
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
:
Hour
00
15
30
45
Minutes
If you require block booking, please list dates and times in this box
Preferred Building
Arts Building
Hamilton
Goldsmith Hall
Lloyd Institute
Panoz
GMB-Phil
GMB-Chamber
GMB-Hist
Atrium (Ground Floor only)
Room 50
East End
Foster Place
Exam Hall
Chapel
Regent House
If requesting GMB, please ensure you get required permissions from the Auditor of the Hist and/or President of the Phil
Preferred Room
This does not guarantee that this room will be booked
GMB Permissions Received
Permission from the Phil Received
Permission from the Hist Received
Catering Required
*
Yes
No
N.B. Event organiser needs to contact college catering or external caterers (as applicable) to organise ALL catering requirement. It is not the responsibilty of the Central Events Office to do this.
College Approved Caterers
*
N/A
Donnybrook Fair
Berman & Wallace
Zest Catering
Café Sol
Science Gallery Café
College Caterers
Not on List
If your supplier is not on the above list, please check with CSC as they may form part of the Societies' list of Caterers.
Name of Caterers
If not on the college approved, or societies' approved caterer's list, HSE Catering Certificates and Public Liability, Employers and Product Insurance Certificates are required from the catering company prior to getting approval for the event.
Outside Catering Certifications required
HSE Catering Certificate
Public Liability Insurance Certificate
Employers Liability Insurance Certificate
Product Liablity Insurance Certificate
Types of Refreshments
*
Tea/Coffee
Beer
Wine
Soft Drinks
Not Applicable
Other
Final Submission Checklist. Must be completed prior to final submission. Please ensure you attach all relevant forms to this application. Failure to do so will delay the approval and confirmation process.
*
PHIL/HIST Approval Email
Upload a File
Approval email received from the President of the Phil and the Auditor of the Hist.
Cancel
of
Health and Safety Risk Assessment
Upload a File
Cancel
of
Health and Safety Checklist for Routine Events
Browse Files
Cancel
of
Health and Safety Plan for Non-Routine Events
Browse Files
Cancel
of
HSE Catering Certificates
Upload a File
Only applicable for caterers not on approved list
Cancel
of
Public Liability Insurance Certificate
Upload a File
Only applicable for caterers not on approved list
Cancel
of
Employers Liability Insurance Certificate
Browse Files
Only applicable for caterers not on approved list
Cancel
of
Product Liability Insurance Certificate
Browse Files
Only applicable for caterers not on approved list
Cancel
of
Enter the message as it's shown
*
Submit
You can view information on the Trinity Policy
here.
Back
Next
Should be Empty: