Training Module and Calendar Elements Overview

Training Module/Calendar Application - Non-CDE-funded Training Agencies
Welcome to the online application for the California Early Care and Education Workforce Registry - Training Module/Calendar! The application will be one of the first steps in transitioning to a statewide calendar to track training of the early education workforce in California.

Included below is a the short video about the CA ECE Workforce Registry, as well as useful documents that support the application process. The online application starts on page 2. There are 9 pages. Please make sure that you complete a sections and Submit the application on page 9. Once you submit the application you will receive a Thank you! receipt as well as a completed copy of the submitted application.

Once the application is received and processed, an activation email will be sent with additional information with next steps and resources.
TRAINING APPROVAL - INTERIM POLICY STATEMENT

First 5 California (F5CA), the California Department of Education (CDE), Early Education and Support Division (EESD), and the California Early Care and Education Workforce Registry (Registry) are partnering to expand use of the Registry. Since July 1, 2017, all training organizations funded by the CDE, EESD are required to use the Registry to publish/post and confirm training participation. The following interim policy has been developed to add and approve non-CDE-funded training organizations and expand training access, pending development and adoption of a training and trainer approval process.

ELIGIBLE ORGANIZATIONS

Organizations offering early childhood education/child development-focused trainings may apply to the Registry Training Module/Calendar. Applications will be accepted from verified organizations providing training with state, county, or local government funds. This includes county offices of education, school districts, and organizations funded through city and/or county funds. Applications will also be accepted from statewide professional associations at this time.

REQUIREMENTS OF PARTICIPATION
1. Training organization and trainers agree to assist training participants to create or update their Registry profile.
2. Training organization and their trainers agree to confirm attendance of trainings in the Registry.
3. Trainings are conducted in person. Online trainings and conferences are not accepted at this time.
4. Individual participant data will be kept confidential and may not be used for solicitation.
APPLICATION PROCESS

Applications to the California Early Care and Education Workforce Registry Training Module/Calendar will be reviewed monthly by F5CA and CDE representatives and CA ECE Workforce Registry Administrators. Application acceptance is not guaranteed.

Acceptance in the Registry as a training organization does not equate with endorsement of training quality. A formal training/trainer approval process is expected to be available in summer 2018. At that time, all training organizations approved in the CA ECE Workforce Registry will need to submit an application to the Registry based on the new approval process, which includes verifying trainer and training quality. Input for this approval process is being solicited through the Quality Counts California and Transforming the Workforce for Children Birth Through Age 8 partners.

There are currently two web-based applications for the Training Module/Calendar; 1) CDE, EESD, and 2) Non-CDE, EESD Funded Training Organizations.

GETTING STARTED

The Child Care Alliance staff will notify the applicant of approved or denied status.

Upon approval, the applicant will receive additional information on next steps to utilization of the CA ECE Workforce Registry - Training Module/Calendar and will schedule training(s) for identified staff. Ongoing support will be available to approved training organizations.
Youtube
Training Module and Calendar Elements Overview

CA ECE Workforce Registry
Elements/Documents Included & Actions to be Taken:
1. CA-QRIS - Flier (Please Download/Print)
2. Registry Training Module/Calendar Implementation Timeline for First 5 CA/County funded trainings (Please Download/Print)
3. Roles and Functions Map (Please download/Print)
4. Training Module/Calendar Application (Please Complete)
5. Data Security and Storage (Please Download/Print)
6. Training Module User Agreement (Please Complete & Submit)
QRIS and the Workforce Registry (Download/Print) [1 page]
Registry Training Module/Calendar Implementation Timeline (Download/Print) [1 page]
Training Organization/Sponsor - Roles and Functions Map (Download/Print) [1 page]

Training Module/Calendar Application - Non-CDE-funded Training Agencies

CA ECE Workforce Registry
Purpose of the Application:

To ensure that organizations offering training to the early care and education workforce are granted access to utilize the CA ECE Workforce Registry Training Module, including the Training Calendar. This process ensures that organizational information is captured and inputted into the data system in a standardized manner.

Eligible Organizations:

Organizations offering early childhood education/child development-focused trainings may apply to the Registry Training Module/Calendar. Applications will be accepted from verified organizations providing training with state, county, or local government funds. This includes county offices of education, school districts, and organizations funded through city and/or county funds. Applications will also be accepted from statewide professional associations at this time.

Training Organization Requirements:

1) Training organization and trainers agree to assist training participants to create or update their Registry profile.

2) Training organization and their trainers agree to confirm attendance of trainings in the Registry.

3) Trainings are conducted in person. Online trainings and conferences are not accepted at this time.
Training Organization Name (Legal Name)*
Federal Employer Identification Number (FEIN), if applicable
FEIN Format 00-0000000
CDE Vendor, County Office of Education, District Unique ID Number, if applicable
Four Digits
Training Organization Also Known as Name, if applicable
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Mailing Address, if different

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Executive Director or Equivalent (i.e. Assistant Superintendent)*

PrefixFirst NameLast Name
Will the Executive Director or equivalent be entering training data?

YesNo
Email Address*

Confirmation Email
Phone Number*
Phone Line Extension

Primary Contact Manager*

PrefixFirst NameLast Name
Phone Number*
Email*

Confirmation Email
Registry Identification Number*
Input without dashes (Example Membership ID Card 100-000-001)
Contact Managers are able to build an inventory of trainings for their Training Organization/Sponsor, as well as post trainings and publish with dates on the Training Calendar, approve/deny trainers for the organization as well as Trainer Tools.

For more information see Roles and Functions Map and Training Module/Calendar User Guide.
Additional Contact Manager(s)

Please list the State or County funded programs for which your agency/organization provides professional development activities for which your receives funding. For example, QRIS. Please list program participation since 2015

Does your organization issue continuing education units (CEUs)?*

YesNo
May trainees/students withdrawal/unregister from a training(s) posted on the CA ECE Workforce Registry Training Calendar?*

YesNo
If yes, how many days before a training may a trainee/student withdrawal/unregister?
Zero indicates that can withdrawal at any time
Are there limitations to how many future training enrollments trainees/students can register?*

YesNo
If yes, indicate a maximum number of future trainings of enrollees.

Data Security - 3rd Party Administrators (Download/Print) [2 pages]

The Executive Director, or equivalent, is responsible for the contents of this Application, as well as staff utilization of the CA ECE Workforce Registry - Training Module/Calendar. A copy of the submitted application will be sent to the to the lead contact of the organization and Primary Contact Manager.

Please fill out below the name and contact information of the individual completing and submitting this application:
Name of Individual Completing Application*

First NameLast Name
E-mail of Individual Completing Application*

Confirmation Email
Phone Number of Individual Completing the Application*
Should be Empty:

Training Module/Calendar Application - Non-CDE-funded Training Agencies

Training Module and Calendar Elements Overview

Training Module/Calendar Application - Non-CDE-funded Training Agencies