Columbia Engineering Event Proposal Form

Columbia Engineering Event Proposal Form
Please read this presentation before submitting an event proposal. All Undergraduate and Graduate Student Affairs events are subject to University-wide policies. Please review these policies here.
Name*

First NameLast Name
Email*
Please use Columbia e-mail if applicable.
UNI*
Department*
Are you an Undergraduate or Graduate student?*
Organization name*
Phone number*

Area CodePhone Number
Type of event*

EducationalFundraiserSocialOther
Event name*
Adviser approval is required. Please upload confirmation email from your department administrators or adviser approving the event. Please note, all student groups require at least one administrator as an adviser. *

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Please choose three dates that will work for your event. We will pick the best date after review. Please schedule on-campus events at least 3 weeks in advance, and off-campus events at least 4 weeks in advance.
Proposed date 1*

MonthDayYear
Date
Proposed date 2*

MonthDayYear
Date
Proposed date 3*

MonthDayYear
Date
Event start time*

:HourMinutesAM/PM Option
Event end time*

:HourMinutesAM/PM Option
Event location*
Is this location on-campus, or off-campus?*

On-CampusOff-Campus
If off-campus, please type in the address
Event manager*
Event Manager must be an Administrator
Will alcohol be served?*

YesNo
If yes, have you participated in Alcohol Training?

YesNo
Dates for Alcohol Training can be found here.
Will the event require special set-up?*

YesNo
If yes, what kind of special set-up?
Anything that requires a facilities request- Stage Risers, Rented Furniture, Linens, etc.
Will Audiovisual Equipment be needed?*

YesNo
If yes, what type of A/V equipment?
ie: Microphones, speakers, etc.
Is food being served?*

YesNo
Outside caterers must be approved within Columbia Engineering's External Vendors. Please contact your advisor for a list of approved vendors.

All events with food must have a facilities request scheduled for clean-up afterwards.
Will the event be co-sponsored?*

YesNo
Name of organization co-sponsoring
Please have the organization submit a letter expressing their intent to co-sponsor this event.
Program description*
Please write a brief program description outlining the purpose of the event.
Expected attendance*
Number of people you expect to attend the event
Type of attendees expected*

SEAS Undergrad SrudentSEAS Grad StudentSEAS AlumniSEAS FacultyColumbia, Non-SEAS StudentColumbia, Non-SEAS, Non-Student
If non-SEAS students or staff are expected, please explain
Proposed budget*
Please outline all expenses for this event. Include number of tickets to be sold, cost of tickets,proposed subsidized cost for students, and total cost of event.
Please upload a flyer for this event*

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Flier Guidelines:

Graduate students only:
- Must be created in the template of dimensions 1920px X 1080px using Canva.com
Both Undergraduate and Graduate students:

●     Clearly include the date, time, and location of the event on flier.

●     Do include the “Columbia Engineering” logo.

●     Do NOT include any images that are copyrighted on the web. In case you are using any “protected” images, be sure to provide due credit.
Additional documents

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Floor plans, supplementary budget info, etc. Cancelof
Should be Empty: