Staybridge Suites Meeting Rental Request

Staybridge Suites Madison-Fitchburg

2916 Hardrock Road, Fitchburg, WI 53719

(608) 616-5141

sales@madisonstaybridge.com
MEETING ROOM RENTAL REQUEST FORM
Event Planner*

First NameLast Name
Onsite Contact

First NameLast Name
Phone Number*
This is my:*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
E-mail*
Name of Event*
Group Name
Meeting Space*

Setup Instructions

	Dates	Times	Set-Up	Room	# People

IN-ROOM ADD-ONS (All Food & Beverage items are ++, which means subject to 5.5% sales tax and 18% service charge. All non-food items, the breakfast buffet, and the Social/Dinner are +, which means subject to 5.5% sales tax.)
Please select all ADD-ONS for your event:

Coffee+Tea: $25++/urnIce Water Service: FreeProjector: $70/dayBottled Water: $2.25++/bottleProjector Screen (120" LARGE): $85/daySoda: $2.25++/canMicrophone/Speakers: $30+/daySparkling Water: $2.25++/canBluetooth Wireless Microphone: $15/dayPodium: $30+/dayFlip Chart Stand/Easel/Dry Erase: $30/dayJuice: $3++/bottleFlip Chart Pad: $15/dayWine: $25++/bottleDomestic Beer: $4++/canPhone Conference System: $15+/dayCraft Beer: $5++/canLinens: $10+/linenBreakfast Buffet: $13.95+/person*Lunch: price varies based on menu (weekdays only)Social/Dinner: $17+/person* (Mon, Tue, Wed only)Assorted Bakery Items: $2.50++/each or $25/dozenFresh Fruit Tray: $30++/each
*Only available during normal scheduled times unless prior arrangements made with Sales (additional charges may apply.)

(Final Food & Beverage guarantees must be given 7 days prior to event or full charges will apply)
For above selected IN-ROOM ADD-ONS, please indicate:
Types of Coffee

Regular RoastDark RoastDecaf
Types of Juice

Orange JuiceApple JuiceCranberry JuiceOther
Types of Soda

Coca-ColaDiet CokeSpriteMinute Maid LemonadeFanta OrangeCoke ZeroPepsiDiet PepsiMountain DewSierra MistRoot BeerAssorted Sparkling WaterOther
Number of Easels
Number of Flip Charts
Types of Beer

Spotted CowMiller LiteBud LightOther
Types of Wine

ChardonnayPinot GrigioMoscatoMerlotOther
Number of Linens
Payment Method
Notes
All food & beverage charges are subject to an 18% service charge and 5.5% sales tax. Glitter or confetti is NOT allowed in any area of the hotel or one day's rental will be added for extraneous clean-up. Additional terms and conditions apply to rental agreement and will be provided prior to signing contract.

This is not a contract. This is a request for meeting and event space rental. You will be contacted by a member of our Sales Team to discuss your request.
Should be Empty: