ABWHE 2023 Agreement and Information:
Vendors are responsible for their own sales tax, workers compensation, and liability insurance. The Association of Black Women in Higher Education (ABWHE) has the right to limit or restrict the sale of duplicate vendor merchandise. Vendor/Exhibitors may not exhibit or sell products with the ABWHE LOGO, EMBLEM, or INITIALS without prior written consent from the ABWHE National President.
Vendors selling unapproved merchandise, vending privileges will be revoked and asked to leave without providing a refund for the event or any future ABWHE events.
Hours: All exhibits must be open and staffed during the Event’s hours. No late move-in will be allowed unless you have prior approval from an ABWHE representative.
Display: No Vendor will be permitted to neither display nor conduct any business outside the confines of the assigned vending area. All flammable material must be flamed proofed before being taken into the Venue. No attachments or alterations shall be made to any part of the building, or any of the furnishing or fixtures therein, without permission of the organization.
Smoking: No smoking permitted in the Venue area at any time. No open fire or burning embers are permitted.
Cancellation: Any cancellations, (of vendors who have been paid in full), received 30 days prior to the event will receive a refund minus the $50 non-refundable deposit.
Labor: Vendors may install and dismantle their own displays at their own risk.
Cleaning and Maintenance: The vendor is responsible for the cleanliness and maintenance of their space.
General Conditions: The vendor shall comply with all fire laws, electrical codes, and other rules, regulations, codes, or statutes with respect to the installation, conduct, and disassembly of their Exhibit, and with all reasonable requests of the ABWHE conference hosts. The vendor shall return the premises in as good condition as they were received.
ABWHE shall in no Event be liable to the Vendor is excess of the consideration paid by the Vendor, exclusive of the deposit, for breaches of contract or tortious conduct by ABWHE, by its agents, representatives, or independent contractors, whether acting within or without the scope of authority, or by agents, representatives, or independent contractors of any legal entity or enforcement authority, or by the general public. Anyone visiting, viewing, or otherwise participating in the Vendor’s Exhibit is deemed to be the invitee or licensee of the Vendor rather than the invitee or licensee of the Event. ABWHE and the Venue shall not be liable for injury of any type, for any cause, to property of the Vendor or to the persons conducting or otherwise participating in the conduct of the Exhibit or to invitees or guest of the Exhibit.
The Vendor shall indemnify and hold ABWHE and the Venue harmless from any such liability. The Vendor assumes full responsibility for liability resulting directly or indirectly or jointly, from other causes which arise, because of the actions or omission of its agents, employees, or independent contractors, whether acting within or without the scope of authority.
The rights of ABWHE under this agreement shall not be waived, except as specifically stated in writing and signed by an authorized representative of ABWHE. If any portion of this agreement is deemed invalid, this shall not invalidate the remainder of the agreement.